Sample Template Example of Annual General Meeting (AGM) Intimation Letter / Email Format in Word in Word / Doc / Pdf Free Download
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AGM Notice Format for A Private Company / Housing Society / Public Limited Company
NOTICE
TO THE MEMBERS
Notice is hereby given that the Third Annual General Meeting of the Company will be held at the Registered Office of the Company at ...............................................................on Monday, the 15th September, 2016 at 11.00 A.M. to transact the following business:
ORDINARY BUSINESS
1. To receive, consider and adopt the Audited Balance Sheet as at 31st March, 2015 and the Profit and Loss Account for the year ended on that date and the Report of the Directors and Auditors thereon.
2. To declare dividends for the financial year ended 31st March, 2015.
3. To appoint a Director in place of Shri ................................., who retires by rotation and being eligible, offers himself for re-appointment.
4. To appoint Auditors to hold office from the conclusion of this meeting till the conclusion of the next Annual General Meeting and to fix their remuneration.
Registered Office: By Order of the Board
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Dated: 10th May, 2016 Name
Place: --------------------
DIRECTOR
Note :
1. A member entitled to attend and vote at the meeting is entitled to appoint a proxy to attend and vote in his stead. A proxy need not be a member of the company. A blank form of proxy is enclosed and if intended to be used, it should be returned to the company not less than 48 hours before the Annual General Meeting duly completed.
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