Wrong Billing Complaint Letter

YOUR INVOICE IS INCORRECT. PLEASE CORRECT FOR PAYMENT

[DATE, ex. Wednesday, June 11, 2014]

[NAME, COMPANY AND ADDRESS, ex.

John Smith

XYZ Inc.

1234 First Street

Suite 567

Anycity, Anystate  85245]

Dear [NAME, ex. John Smith],

I am in receipt of your invoice #[INVOICE NUMBER], dated [DATE, ex. June 8, 2014].

I believe there has been a slight mistake.  [STATE NATURE OF MISTAKE, CITING AND ENCLOSING SUPPORTING DOCUMENTS, ex. As per our order #23345 and shipment receipt (which I have enclosed for you), we ordered and received only five A465 compressors, as opposed to the six invoiced.]  Please check your records and inform me if I am incorrect.

I request that you send me an updated invoice at your earliest convenience so that we may process your payment.

Sincerely,

[YOUR NAME, ex. Jill Jones]