Vendor Payment through Bank GL in SAP:-
This process is not triggered by an event - only by utilizing the proper transaction code or menu path.
Business Process Description Overview
To post a payment you make to a vendor, you would use the Outgoing payment clearing procedure.
Business Process Description Overview
To post a payment you make to a vendor, you would use the Outgoing payment clearing procedure.
T Code:- F-07
1.1. Access the “Post Outgoing Payment” transaction by:
1.2 On the screen “Post Outgoing Payments: Header Data”, enter in the information from the table below:
(Note: On Above table in column “R/O/C”, “R” = Required, “O” = Optional, “C” = Conditional)
1.4. Under the OPEN ITEM SELECTION area:
1.5. Under the ADDITIONAL SELECTIONS area:
(Note: On Above table in column “R/O/C”, “R” = Required, “O” = Optional, “C” = Conditional)
1.6. Press the <PROCESS OPEN ITEMS> pushbutton to continue.
Input - Required Fields | Field Value/Comments |
Output - Results | Comments |
Procedural Steps :-
1.1. Access the “Post Outgoing Payment” transaction by:
Via Menus | Accounting -> Financial Accounting -> General Ledger -> Document entry -> Outgoing Payment |
Via Transaction Code | F-07 |
1.2 On the screen “Post Outgoing Payments: Header Data”, enter in the information from the table below:
Field Name | Description | R/O/C | User Action and Values | Comments |
Document Date | Date of the document to be applied. | R | ||
Document type | Shows the name of the document type | R | Defaults in as “KZ” – Vendor payment., | Can be set as default. |
Company code | Four-character identifier of the company code. | R | 1000 | You must pick the company code in which the Vendor account to receive the debit exists. |
Posting date | Effective date of posting in the ledgers. | R | ||
Period | Current period within the fiscal year. | R | 6 | |
Currency/Rate | Document currency | R | INR | Can be set as default. |
Document number | The system uses this number to access the document. | O | The system will generate this number when the document is saved. | |
Translation date | The date for determining which exchange rate is to be used. | O | Only enter if the translation date is not the same as the document date. | |
Reference | User-definable text field to be used as a search criterion when displaying or changing documents. | O | For example, you can enter in the payment advice number or the document number to which the payment is being applied. | |
Cross-CC no. | Number of the cross-company code transaction. | O | ||
Doc. Header text | Text which applies to the entire document; not just specific line items. | O | ||
Trading part. BA | Business area of the trading partner. | O | ||
Clearing text | Text added to any clearing documents created through this transaction. | O |
(Note: On Above table in column “R/O/C”, “R” = Required, “O” = Optional, “C” = Conditional)
1.3. Under the BANK DATA area:
Field Name | Description | R/O/C | User Action and Values | Comments |
Bank account | The account number entered here identifies the G/L bank. | R | Enter the G/L bank account number that will be credited by the creation of the debit on the Vendor’s account. 103001 | |
Business area | Used for segment reporting. | O | Mum | |
Amount | The check/payment amount. | R | 2,000 | |
Amt.in loc.cur. | Line item amount in the local currency of the company code. | O | ||
Bank charges | The amount of bank charges deducted from the payment, express in the document currency. | O | ||
LC bank charges | The amount of bank charges deducted from the payment, expressed in the local currency. | O | ||
Value date | Date that is used in bank accounts and bank sub-accounts. | O | ||
Profit center | Used for analyzing operating results. | O | ||
Text | Freely definable field for entering explanatory text for the line item. | O | ||
Allocation | Additional information reference field for the line item. | O |
1.4. Under the OPEN ITEM SELECTION area:
Field Name | Description | R/O/C | User Action and Values | Comments |
Account | Account to which to apply the payment for the open item(s). | R | Enter Vendor Account Number to which the payment applies. | |
Account type | Account type. Options include Vendor, Customer, Material, etc. | O | Default is “K” indicating G/L account. Change this to reflect to appropriate account— Vendor , Customer, etc. | Enter the appropriate a/c type. i. e. K = Vendor |
Special G/L | Only check if clearing an open item that has a special G/L indicator, for example, down payments. | O | ||
Standard OIs | Check if only standard open items are to be cleared. | O | ||
Pmt advice no. | Payment advice number. | O | ||
Other accounts | Allows processing across multiple accounts. | R | Click on Other accounts to add other accounts to be processed. | The purpose of performing this Post with Clearing process is to be able to work with items across multiple accounts. |
Distribute by age | Selects items to be cleared automatically based on days past due. | C | Click in box to perform age-based clearing. | |
Automatic search | Indicates that the system should try to find open items to clear based on clearing amount. | C | This pulls together possible open items for transfer based on the proposed clearing amount. |
1.5. Under the ADDITIONAL SELECTIONS area:
Field Name | Description | R/O/C | User Action and Values | Comments |
A series of other document selection criteria. | O | The default selection is ‘None’. Click on any single selection option. |
(Note: On Above table in column “R/O/C”, “R” = Required, “O” = Optional, “C” = Conditional)
1.7. On the screen “Post Outgoing Payments: Process open items”:
- Note: It is easier to process the payment if all open items are set inactive. To do so, click the <Accounting Editing Options> pushbutton.
- Under “Open Item Processing”, check the box for “Selected items initially inactive”.
- To SAVE, click on the diskette icon, then green arrow back to the screen “Post Outgoing Payments: Process Open Items”.
- Select Open Items until the difference is zero.
- Differences within tolerances will be written off to the accounts determined in configurations of the user or user group.
- Select the Res. items tab to complete processing for line items with residual items remaining open after applying the payment.
- Remaining amount, which is to be posted during clearing of a Residual Item representing the new Accounts Payable due the Vendor.
- Enter the residual item amount in the line item(s) and a reason code to coincide with the residual item.
1.9. Return to Main Menu--Select theYellow Arrow, or press Shift + F3.