Customers' Payment Bank Receipt Posting In SAP
This transaction is used to process incoming payments.
Business Process Description Overview:-
The system offers a number of options for applying payments including:
Procedural Steps
This transaction is used to process incoming payments.
Business Process Description Overview:-
The system offers a number of options for applying payments including:
- Incoming payment
- Outgoing payment
- Credit memo or debit memo
- Transfer postings
- Enter a clearing document header (including bank and customer information)
- Select a clearing transaction
- Enter a line item (optional)
- Choose the open items which you want to clear
- Process the open items selected
- Post the clearing document
Input - Required Fields | Field Value / Comments |
Document Date | |
Document Type | |
Company Code | |
Currency | |
Account (Bank data) | GL to be debited |
Amount (Cash received) | |
Account (Open Item Selection) |
1.1. Access “Posting an Incoming Payment” by:
(Note: On above table, in column “R/O/C”; “R” = Required, “O” = Optional, “C” = Conditional)
1.5. Under the ADDITIONAL SELECTIONS area:
(Note: On above table, in column “R/O/C”; “R” = Required, “O” = Optional, “C” = Conditional)
1.6. Press the <PROCESS OPEN ITEMS> pushbutton.
1.7. Return to Main Menu--Select the Yellow Arrow, or press Shift + F3.
Via Menus | Accounting -> Financialaccounting -> General Ledger -> Document Entry -> Incoming payment |
Via Transaction Code | F-06 |
1.2. On screen “Post Incoming Payments: Header Data”, enter the information in the fields as specified in the table below:
(Note: On above table, in column “R/O/C”; “R” = Required, “O” = Optional, “C” = Conditional)
1.3. Under the BANK DATA area:
Field Name | Description | R/O/C | User Action and Values | Comments |
Document Date | R | |||
Doc. Type | Document Type | R | DZ | Defaults to DZ |
Company Code | Company code ID. | R | 1000 | |
Posting date | Effective date of posting in the ledgers. | R | ||
Period | Current period within the fiscal year. | O | 3 | Will default to current period based on posting date |
Currency/rate | Payment currency. | R | INR | |
Document number | The system uses this number to access the document. | The system will generate this number when the document is saved | ||
Translation dte | Translation date – the date for determining which exchange rate is to be used. | C | Only enter if the translation date is not the same as the document date. | |
Reference | Freely definable field to be used as a search criterion when displaying or changing documents. | O | ||
Cross-CC no. | Number of the cross-company code transaction. | O | ||
Doc. Header text | Text which applies to the entire document; not just for specific line items. | O | ||
Trading part.BA | Business area of the trading partner. | O | ||
Clearing text | O |
(Note: On above table, in column “R/O/C”; “R” = Required, “O” = Optional, “C” = Conditional)
1.3. Under the BANK DATA area:
Field Name | Description | R/O/C | User Action and Values | Comments |
Account | GL Bank account to debit. | R | 103009 | |
Business area | Used for segment reporting. | O | MUM | |
Amount | The check/payment amount. | R | 5000 | |
Amt.in loc. Cur. | Line item amount in the local currency of the company code. | O | INR | |
Amount | The amount of the charges that the bank deducted from the payment amount. | O | ||
LC bank charges | The amount of bank charges deducted from the payment, expressed in the local currency. | O | ||
Value date | O | |||
Profit center | Used for analyzing operating results. | O | ||
Text | Freely definable field for entering explanatory text for the line item. | O | ||
Allocation | Additional information reference field for the line item. | O |
1.4. Under the OPEN ITEM SELECTION area:
Field Name | Description | R/O/C | User Action and Values | Comments |
Account | Account to which to apply the payment for the open item(s). | R | AGA126 | |
Account type | Account type. Options include Vendor, Customer, Material, etc. | O | Default is “D” indicating G/L account | |
Other accounts | Select if clearing across several accounts or across several company codes. | O | ||
Special G/L | Only check if clearing an open item that has a special G/L indicator, for example, down payments. | O | ||
Standard OIs | Check if only standard open items are to be cleared. | O | ||
Pmt advice no. | Payment advice number. | O | ||
Distribute by age | Open items are automatically selected based according to their number of days in arrears. | O | ||
Automatic search | The system automatically searches open items that correspond to payment amount. | O |
(Note: On above table, in column “R/O/C”; “R” = Required, “O” = Optional, “C” = Conditional)
1.5. Under the ADDITIONAL SELECTIONS area:
Field Name | Description | R/O/C | User Action and Values | Comments |
Additional selections: | Further criteria for limiting open item selection. | O |
(Note: On above table, in column “R/O/C”; “R” = Required, “O” = Optional, “C” = Conditional)
1.6. Press the <PROCESS OPEN ITEMS> pushbutton.
- Note: It is easier to apply the payment if all open items are set inactive.
- To do so, click the <Editing Options> pushbutton—Ctrl + F4. Under “Open Item Processing”, check the box for ‘Selected items initially inactive.’
- To SAVE, click on the diskette icon, then green arrow back to the screen “Post Incoming Payments: Process Open Items”.
- Select open items until the difference is zero. Differences within tolerances will be written off to the accounts determined in configurations of the user or user group.
- Select the Res. items tab to complete processing for line items with residual items remaining open after applying the payment.
- Enter the residual item amount in the line item(s) and a Reason Code to coincide with the residual item.
1.7. Return to Main Menu--Select the Yellow Arrow, or press Shift + F3.