CREDIT MEMO’s
Enter (Park / Post) Vendor Credit Memo
Receive a credit memo from vendor for overcharged/damaged items
Business Process Procedure Overview:-
A vendor credit memo is the reversal of part or all of an invoice. When an invoice is cancelled, the system automatically creates a credit memo. The credit memo posting is similar to other standard document postings within the SAP R/3 system. Once posted, the credit memo is applied against the vendor account balance, and subsequently offsets future payments.
T Code: FB65 , FBR2
Procedural Steps
Enter (Park / Post) Vendor Credit Memo
Receive a credit memo from vendor for overcharged/damaged items
Business Process Procedure Overview:-
A vendor credit memo is the reversal of part or all of an invoice. When an invoice is cancelled, the system automatically creates a credit memo. The credit memo posting is similar to other standard document postings within the SAP R/3 system. Once posted, the credit memo is applied against the vendor account balance, and subsequently offsets future payments.
T Code: FB65 , FBR2
Input - Required Fields | Field Value / Comments |
Vendor | |
Document Date | |
Posting Date | |
Invoice Amount | |
Currency | |
Amount | |
Baseline Date | |
Payment Terms |
Output - Results | Comments |
Creation of vendor credit memo in the system |
Procedural Steps
1.1. Access transaction by:
Accounting -> Financial Accounting-> Accounts Payable -> Document entry -> Credit Memo | |
Via Transaction Code | FB65 |
1.2. On screen “Vendor credit memo Enter”, enter the information as specified in the fields in the table below:
Note: For document entry you may select the appropriate screen variant and account assignment template that most closely relates to the transaction.
(Note: On above table, in column “R/O/C”: “R” = Required, “O” = Optional, “C” = Conditional)
1.3. Click on the “Simulate” button or F9 to review vendor invoice entry.
If you wish to change any data, double click on the line item and make your changes.
1.4. To post the document, Click on the “post” icon or “Ctrl + S”.
NOTE: Optional functions which can be performed before posting/saving the document.
After the Parking of Credit memo go to T-Code FBR2. The following screen appears
System gives the parked document details and if we save it then system generates a posting document.
Field Name | Description | R/O/C | User Action and Values | Comments |
Basic data Tab | ||||
Vendor | R | Enter Vendor Account number | Use the drop down menu | |
Sp. G/L | C | Use this field for items such as down payment request. | Use the drop down menu | |
Document Date | R | Enter the date | ||
Posting Date | Date the account balances are updated. | R | System defaults to system date | System defaults |
Document Reference | Reference information if desired. Used as a search criterion. | O | ||
Business Place/Section | Enter Section code | R | Drill down available | |
Amount | Invoice Amount | R | Enter amount | |
Currency ID | Designate the document currency | R | Enter currency or system defaults to local Currency. | |
Details TAB | ||||
Business Area | Enter the Business Area | O | ||
Payment TAB | ||||
Paymt terms | Key for defining payment terms composed of cash discount percentages and payment periods. | The payment terms are defaulted in from the Vendor Master record. They may be changed on a document during entry -- a warning entry will appear which informs the user that the terms have been changed (for this document only). Click on the Payment tab to make changes to the payment terms. | ||
BaselineDt | Key for defining payment terms composed of cash discount percentages and payment periods. | This defaults in as today’s date, but be change in the Payment tab. | ||
Invoice Reference | Field to be used in case of raising Credit memo with reference to an invoice | O | Enter the Invoice No., Fiscal Year and line item | |
With holding Tax TAB | ||||
With holding Tax TYPE | Enter the With holding Tax code | O | Enter the relevant tax code | Drill down menu available |
G/L Account | General ledger account number | R | Enter GL Account Number | |
Amount in Document Currency | Enter the line item amount to be posted to. | R | ||
D/C | Debit / Credit indicator | R |
(Note: On above table, in column “R/O/C”: “R” = Required, “O” = Optional, “C” = Conditional)
1.3. Click on the “Simulate” button or F9 to review vendor invoice entry.
If you wish to change any data, double click on the line item and make your changes.
1.4. To post the document, Click on the “post” icon or “Ctrl + S”.
NOTE: Optional functions which can be performed before posting/saving the document.
- Simulating the Posting: Select SIMULATE Button. This optional step will create any automatically generated document lines such as inter-company entries and allow you to view them before posting.
- Park the document: Select the PARK button. This will park the document (NOT post it) and can be retrieved for future reference.
Post A Parked Credit Memo in SAP T code - FBR2
Posting Parked Credit Memo
Posting Parked Credit Memo
After the Parking of Credit memo go to T-Code FBR2. The following screen appears
Via Transaction Code | FBR2 |
Enter the Parked Document Number, Company Code and fiscal year and press “Enter”
System gives the parked document details and if we save it then system generates a posting document.