Justification Letter Format

RSL : INS :

Dated : 29.07.2015

The Senior Divisional Manager

LIC India

14/1 N S Road

Kolkata – 700 012

Dear Sir,

Sub :    Claim for damage to material under C/Note No. 12345 & 1346 both dt.           07.08.2014 ex Nagpur to ABC Sales Corporation, Delhi.

This has reference to your letter dt. 14.05.15 regarding the subjects cited above. Information, so far gathered in connection with your queries, are appended below for your kind reference.

Truck no MP 14A-1421 had reported for unloading at the godown of M/S Pyramid Sales Corporation on 16.08.2014. Seeing the condition of materials, party did not unload the vehicle & kept it stranded for two days. During this period, the concern party started negotiating with our Delhi Branch office for hefty discount which was not accepted by our management. 

Disgruntled with the inordinate delay in unloading the material, the vehicle owner called back the vehicle & unloaded it in the godown of transporter. The transporter, according to his convenience, sent the material back to our godown by truck no MP 20GA-4747 which was received by us on 11.09.14.

Hope, the above clarification covers all your queries. You are requested to process our claim without any further delay.

Thanking you

Yours faithfully,

For Rocket Sales Ltd.

Authorised Signatory

Encl. As above