Rent Agreement Format in Word

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Sample Template Example of Rent Agreement Format in Word in Word / Doc / Pdf Free Download

Rental Contact Between Two Parties ( Company & Owner) For Commercial Office Space / Godown / Flat

RENT AGREEMENT

THIS RENT AGREEMENT is executed at Pune on 31^st  day  of May 2016,               between  ************(Owner Name),  a  company duly incorporated under the                 Companies Act, 1956 having its Registered Office at *************** (Owner Address), hereinafter referred to as the "LANDLORD" which term shall, unless repugnant to the context hereof, mean and include its successors-in-interest, administrators, executors, permitted assigns etc., the party of the FIRST                 PART.

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AND

********************(Tenant Name), a company duly incorporated under the Companies Act, 1956 having its Registered Office at ****************(Tenant Address),hereinafter referred to as the "TENANT" which term shall, unless repugnant to the context hereof, mean and include its successors-in-interest, administrators, executors, permitted assigns etc., the party of the SECOND PART.

WHEREAS the LANDLORD is the absolute owner in possession of the entire property situated  at ************************ ( Godown / Shop / Flat Address), hereinafter referred to as the "said Property" .

AND WHEREAS  the LANDLORD has an area of approximately  8.55 Bighas which is otherwise vacant and can be put to commercial use ;

AND WHEREAS  the TENANT is on the look-out for an area of approximately  1000 sq.ft. of area for the purpose of operating the same as its “Godown cum Officeand in furtherance thereof, has approached the LANDLORD seeking to take on rent, an area of 1000sq.ft.of the the said property.

AND WHEREAS the LANDLORD is agreeable to give on rent an area of 1000 sq.ft. of the said property (hereinafter referred to as the "demised property"),  as desired by the TENANT for being used as Godown cum Office space on the terms and conditions set out more particularly in this indenture.

NOW THEREFORE BOTH THE PARTIES AGREE TO BE BOUND BY THE FOLLOWING TERMS AND CONDITIONS, WHICH HAVE BEEN MUTUALLY DISCUSSED AND SETTLED, INTER-SE BETWEEN THEMSELVES, AS UNDER :-

1.    RATE OF RENT

1.1.    The LANDLORD has agreed to let-out/give on rent to the TENANT and the TENANT has agreed to take on rent the demised property at a monthly rental of Rs. 25000/-(Rupees Twenty Five Thousand only) with effect from 01.06.2016 plus service tax if applicable.

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1.2.    The monthly rental shall be payable by the TENANT in advance by the 7^th day of each English Gregorian Calender month, by way of a Cheque/Demand Draft favouring the LANDLORD.

1.3.    The monthly rental shall be subject to staturory deductions under the relevant provisions of the various Statutes/laws @ appropriate rates, as may be applicable, from time to time.

1.4.    The TENANT shall, however, provide the LANDLORD with the details of the deductions alongwith certificates thereof, in a timely manner.

1.5.  The LANDLORD shall provide the TENANT with a rent-receipt immediately upon receipt of the monthly rental from the TENANT.

2.    TERM & RENEWAL

2.1   The term of this indenture shall, unless otherwise renewed, be for a period of 5 (FIVE) years, commencing from the 1^st day of June 2016and expiring on the 31^st day of May 2021.

2.2  The term of the instant indenture may be extended for a further term of 5 (FIVE) years, at the exclusive option of the TENANT, PROVIDED HOWEVER,that the TENANT  exercises such an option at least 3 months prior to the expiry of the intial term and/or extended/renewed term of the indenture.

2.3  The rate of monthly rental during the renewed/extended period shall be minimum 5% over and above the last paid monthly rental of each extended/renewed term or as mutually agreed upon between themselves.

2.4  The parties shall enter into and execute a fresh indenture for each term, duly incorporating the term and incremental rate of monthly rental as per Clause 2.3 above.   

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3.    TERMINATION

     3.1 The term of this indenture shall expire on the 31^st day of May 2021 and/or on expiry of  further terms of renewal/period of extension thereof, unless otherwise renewed /pre-determined. 

  3.2 The Tenant shall be entitled to terminate/determine the instant indenture or renewal thereof, by giving at-least 6 months notice of its intention to terminate/determine this indenture.

4.       MISCELLANEOUS :

4.1The Tenant shall at all times keep the demised property in a good and habitable condition and shall not make any additions/alterations, structural or otherwise, nor cause damage to the demised property.

4.2The Tenant shall without any default and within the stipulated time, pay to the concerned authorities the dues towards the charges of consumption of electricity and water during the period of this indenture or any extended/renewed period thereof. The Tenant shall forward the copies of the receipts in respect of the payments of such dues/charges to the Landlord on demand.

4.3The Tenant shall at its costs, take care and attend to all day to day repairs, if any, to the demised property, provided however, in case of the demised property requiring any repairs of serious nature the same shall be informed to the Landlord by the Tenant without any inordinate delay and the Landlord shall take necessary and appropriate steps/measures to rectify such repairs on priority basis.

4.4The Tenant, shall be entitled to attend to/carry out repairs of serious nature, in the event of failure on the part of the Landlord to attend to the same and have the same rectified/repaired, and recover the amounts expended towards the same from the Landlord from the rent payable by it for the subsequent month.

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4.5The Tenant shall not carry-out any illegal-un-authorized activities from the demised property and/or alienate or part with the whole/any portion of the demised property to any third party, without prior written permission of the Landlord.

4.6The Tenant shall abide by all the bye-laws, rules & regulations of all concerned authorities and shall not operate/carry-out activities in derogation thereof.

4.7The landlord shall pay all statutory dues in respect of the subject property and shall not transfer, convey or sale the demised property in favour of any third party during the term of this indenture and/or any period of renewal thereof. Provided however, that even in the event of any such transfer, conveyance or sale of the demised property in favour of any third party by the Landlord, the same shall be done with a specific Clause to the effect that the demised property is being transferred, conveyed or sold with tenancy of the Tenant, as a "tenanted property" along with the option of renewal/extension of the terms of tenancy for further period as contained in this indenture.          

5.       NOTICES :

                5.1  All notices shall be sent by Registered A/D or Speed Post at the Registered Office 

    and shall be deemed to have been served after 72 hours from the date of issuance thereof, if the acknowledgement card is not received back or when sent through Fascimile Transmission.

6.       ARBITRATION :

         6.1  If any dispute or difference, of any kind whatsoever, arises between the parties, in

7.                                  connection  with  or arising out of or touching these presents,  the same shall be             attempted to be settled amicably inter-se between the parties by mutual negotiations.

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8.                                    6.2  However,  in the event of the parties failing to reach an amicable settlement, the same shall be referred to a Sole Arbitrator to be mutually appointed by the parties, who shall enter upon reference upon receipt of a notice of invocation of this clause from either of the parties. The arbitral proceedings shall be held at Pune and the arbitral award passed by the Sole Arbitrator shall be final & binding on both the partties.  The provisions of the Arbitration & Conciliation Act, 1996 shall be applicable to the arbitral proceedings.   

7.        JURISDICTION :

                 7.1  The courts at Pune shall have the exclusive jurisdiction over the disputes arising                              out of the subject matter arising from the instant indenture.

9.                            

 IN WITNESS WHEREOF BOTH THE PARTIES HAVE PUT THEIR RESPECTIVE HANDS ON THE  DAY, MONTH AND YEAR MENTIONED HEREIN BEFORE, IN THE  PRESENCE  OF THE FOLLOWING WITNESSES.

WITNESSES:

1.

                                                                                                                                                  LANDLORD

2.

10.                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                     TENANT

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Retirement Congratulations Letter Format

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Sample Template Example of Retirement Congratulations Letter Format in Word / Doc / Pdf Free Download

Retirement Wishes / Message / Email To an Employee / Colleague / Friend

[Insert company or personal letterhead, or type your name and address]

January 15, 2016

[Mr/Ms] [First Name] X. [Last Name]

[Position]

[Company]

[Department]

[Division]

[Address 1]

[Address 2]

[City], [St/Prov], [Country]  [ZIP/POSTAL]

[Salutation]

Everyone at [your own company] would like to congratulate you and wish you the best on your retirement, [Mr/Ms][Last Name]. In the [years worked] you have worked for [Company], you have proven to be a person of honesty, integrity, and determination.

We have all enjoyed working with you. I hope you enjoy your retirement, and that it will be prosperous and happy.

Sincerely,

[Your Name]

[Your Position]

[Notations for Enclosures, cc:, etc.]

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Appointment Request Letter Format

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Sample Template Example of Appointment Request Letter Format in Word / Doc / Pdf Free Download

Request Letter From Sales Manager to Customer / Client Asking For an Appointment For Business Meeting

[Insert company or personal letterhead, or type your name and address]

January 7, 2016

[Mr/Ms] [First Name] X. [Last Name]

[Position]

[Company]

[Department]

[Division]

[Address 1]

[Address 2]

[City], [St/Prov], [Country]  [ZIP/POSTAL]

[Salutation]

I plan to be in the [City] area on [date you will be there], and would like to talk about the prospect of [working with you on the XXXXX project, your purchasing our XXXXX, etc.]

To help you become familiar with [your own company] and our [products or services], I have enclosed some information about us.

I will call you [next week, on Tuesday, tomorrow] to see if we can set up an appointment. If you have any questions about [the project, our products or services, etc.] in the meantime, please feel free to phone me at [your phone number].

Sincerely,

[Your Name]

[Your Position]

[Notations for Enclosures, cc:, etc.]

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Attendance Regularization Application Form Format - Office Late Coming, Mis Punch

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Sample Template Example of Attendance Regularization Application Form Format - Office Late Coming, Mis Punch in Word / Doc / Pdf Free Download

X Company

LATE ARRIVAL / PUNCH MISSING INFORMATION

Date : _______________

Name of Employee : _______________________________________ Code : ________

Department _______________________

Today I Came late / missed attendance punch at _______________ because _______

_______________________________________________________________________

_______________________________________________________________________

_______________________________________________________________________

My presence may please be made accordingly.

Employee Sign :                                 Departmental Head               Time Office

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Business Letter for Quotation Request

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Sample Template Example of Business Letter for Quotation Request in Word / Doc / Pdf Free Download

Request Letter Asking for Price Rate Quotation for Product / Service

[Insert company or personal letterhead, or type your name and address]

January 7, 2016

[Mr/Ms] [First Name] X. [Last Name]

[Position]

[Company]

[Department]

[Division]

[Address 1]

[Address 2]

[City], [St/Prov], [Country]  [ZIP/POSTAL]

Re:  Request for quote on [name of job]

[Salutation]

We would appreciate if you prepared us an estimate for [quick summary of job: 3,000 copies of a 72-page, 2-colour report; a set of bookshelves for our law office; the design of our corporate logo; etc.]. We need the work done by [deadline date], and require all quotes, including yours, by [quote deadline] in order to make our decision.

The details of the job are:

•     [Describe the work you need in as much detail as necessary]

•     [Use a bulleted list to make each item clear]

•     [Be specific about quantities, styles, sizes, colors, delivery, etc., and make sure the reader can generate an accurate quote with the information you provide]

•     [If necessary, provide full details on a separate page]

Please send us your written estimate by [quote deadline]. I will inform the successful bidder of our decision by [decision deadline].

If you have any questions, please phone me at [your phone number]. I look forward to receiving your quote.

Sincerely,

[Your Name]

[Your Position]

[Notations for Enclosures, cc:, etc.]

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Business Letter Format in Word

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Sample Template Example of Business Letter Format in Word in Word / Doc / Pdf Free Download

[Insert company or personal letterhead, or type your name and address]

January 7, 2016

[Mr/Ms] [First Name] X. [Last Name]

[Position]

[Company]

[Department]

[Division]

[Address 1]

[Address 2]

[City], [St/Prov], [Country]  [ZIP/POSTAL]

[Salutation]

[Your own company] would like to establish a credit account with [Company], and I am writing to find out what information you need from us to do so.

We intend to [describe what you intend to purchase, roughly in what quantities, and how often]. We would like to know whether we qualify for credit with you, and what your credit policies and terms are.

Please send me the appropriate forms. If you have any questions you would like to ask me directly, please call me at [your phone number].

I look forward to doing business with you.

Sincerely,

[Your Name]

[Your Position]

[Notations for Enclosures, cc:, etc.]

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Business Letter Writing Format

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[Insert company or personal letterhead, or type your name and address]

January 7, 2016

[Mr/Ms] [First Name] X. [Last Name]

[Position]

[Company]

[Department]

[Division]

[Address 1]

[Address 2]

[City], [St/Prov], [Country]  [ZIP/POSTAL]

Re:  Request for information about [topic]

[Salutation]

Please send me information about your [describe product(s) or service(s) you are interested in]. I heard about [Company] from [source of information: an ad, a brochure, a friend, etc.], and [your own company] is interested in purchasing [services or products] like yours.

[Your own company] is [describe your organization in terms that will make it clear to the reader what you need: number of people, volume of business, types of equipment, etc.], and we are especially interested in [describe a particular or type of product or service].

I hope the information you send can help us make a decision about purchasing [describe products or services]. Thank you.

Sincerely,

[Your Name]

[Your Position]

[Notations for Enclosures, cc:, etc.]

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Comp Off Form Format

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Sample Template Example of Comp Off Form Format in Word / Doc / Pdf Free Download

Compensatory Leave Application Mail / Letter Format comp off application form

X Company

COMPENSATORY OFF

Date; _______________

1.         Name : __________________________________________________________________

2.         Desig. : __________________________________________________________________

3.         Dept    : __________________________________________________________________

4.         Date of: _______________________ in Lieu of: _________________________________

            (Availing comp. off.)

5.         Comp. off in lieu of following extra hours working:

            1. Date ____________ Time: _____________ from ___________ to _____________

            2. Date ____________ Time: _____________ from ___________ to _____________

            3. Date ____________ Time: _____________ from ___________ to _____________

            4. Date ____________ Time: _____________ from ___________ to _____________

            5. Date ____________ Time: _____________ from ___________ to _____________

            6. Date ____________ Time: _____________ from ___________ to _____________

Signature of Applicant:                                                                      Approve by:

Remarks Time office _______________________________________ Signature _______________

 

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Company’s Local Conveyance Claim Format

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Local Travel Expense Bill Claim Format Format

X Company

CLAIM FOR LOCAL TRAVEL / CONVEYANCE

Name & Employee. No.        :                                                                                               Dept                :

Designation                            :                                                                                               Date                :

Place(s) & Person(s)              :                                                                                               Purpose           :

Visited (In Detail)

Time /Date of Commencement of Travel	Time / Date of Coming Back to Factory	Total Hours Spent	Mode of Travel	K. M. Covered	Daily Allowance / Conveyance Rate	Total
Total Amount >>>>>>>>>>>>>>>>>

           

Signature of Claimant                        Head of the                             Administration                        Accounts                     Cashier

                                                            Dept.

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Competency Assessment Form Template

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Employee's Name:
	Last		First		MI	PID #
Department:
	Dept. Name				Dept. #	Position #
Assessment Period:
		Date Beginning  (mm,dd,yyyy)		Date ending  (mm,dd,yyyy)
Branch:      IT Management
Role:      Manager      Director

SECTION #1:  CORE COMPETENCY ASSESSMENT

Core Competency	Weight (%)	Demonstrated Knowledge, Skills and Abilities	Ranking
Teamwork			Contributing Journey Advanced
Customer Service			Contributing Journey Advanced
Organization Awareness			Contributing Journey Advanced
Effective Communication			Contributing Journey Advanced
Initiative			Contributing Journey Advanced
Productivity			Contributing Journey Advanced
Total	100%

SECTION #2 – FUNCTIONAL COMPETENCY ASSESSMENT

Functional Competency Weight (%) (%) Demonstrated Knowledge, Skills and Abilities Ranking Planning and Organization Contributing Journey Advanced Strategic Leadership Contributing Journey Advanced Technical Leadership Contributing Journey Advanced Staff Development Contributing Journey Advanced Project Management Contributing Journey Advanced Total 100%

SECTION #3 – OVERALL COMPETENCY ASSESSMENT

Overall Competency Assessment:           Contributing          Journey              Advanced

SECTION #4 - SIGNATURES

Employee’s Signature		Supervisor’s Signature		Next Higher Supervisor's Signature
Date		Date		Date

(The employee is required to sign this form.  The signature indicates only that the Competency Assessment discussion was held, not agreement with the statements or rankings contained in it.)

Instructions

Managers will evaluate an employee’s competencies at the following times:

o   upon entrance into any career banded position

o   annually in December concurrent with the Interim Performance Review session

o   any time upon attainment and demonstrated use of additional competencies

1.    Complete Employee Data at the top of the form. (Name, PID#, Dept. Name, Dept. #, Position #, Assessment Period, Branch, Role) at the top of the form.

2.    Assign % weights indicating the importance of each competency to the job. The weights must be in 5% increments and must total 100% for the Core Competencies and 100% for the Functional Competencies.

3.    Document demonstrated knowledge, skills and abilities for each of the competencies.  Document any objectives, expectations, problems, and/or deficiencies observed by the manager.

4.    Based on demonstrated knowledge, skills and abilities, indicate the rating (Contributing, Journey, Advanced) for each competency.

For assistance in determining the rating for each competency refer to the following on the OHR website under Career Banding: 

o   Competency Assessment – IT Management Competency Definitions (Core and Functional)

5.    Based on the individual competency ratings, assign the Overall Competency Assessment rating.

6.    Discuss the Competency Assessment with the employee.  Ask the employee to sign the form indicating that the Competency Assessment was reviewed and discussed.

7.    File the original Competency Assessment in the department personnel file.  Provide copies of the signed Competency Assessment form to:

o   the employee

o   Compensation Services, Office of Human Resources, 104 Airport Drive, Suite 1700, CB#1045

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Competency Assessment Tools - Human Resources

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Competencies Assessment Tool

Instructions:

On the following pages are listings of the Commonwealth Competencies and Competency Indicators.  At the column to the right of each competency indicator please circle the number (1, 2, 3, 4, or 5) which most closely corresponds to how often you demonstrate (for a self-assessment) or the person you are assessing (for a multi-rater assessment) demonstrates the stated competency indicator. 

Circle a N/A for Not Applicable if there was no opportunity to demonstrate the competency indicator (for a self-assessment) or if you never had an opportunity to observe the competency indicator (for a multi-rater assessment) or you simply do not know.

   1                     2                    3                     4                     5                                                                                           

Never/            Rarely      Occasionally      Frequently              Always/

Almost Never                                                               Almost Always      

N/A - Not Applicable: no opportunity to demonstrate this competency indicator or I don’t know

1 - Never or almost never demonstrates this competency indicator

2 - Rarely demonstrates this competency indicator   

3 - Occasionally demonstrates this competency indicator

4 - Frequently demonstrates this competency indicator 

5 - Always or nearly always demonstrates this competency indicator   

Competency: Technical and Functional Expertise
Subject matter experts (SMEs) typically help to identify the technical and functional expertise required for successful performance in each occupation.  There are a series of Commonwealth Career Guides posted on the DHRM web site at http://jobs.state.va.us/cc_planningctr.htm that contain information about the technical and functional expertise required in various occupations that Virginia government employs. You and your supervisor can use information in the applicable career guide to identify the specific technical and functional expertise required for success in your role and those should be a part of your Employee Work Profile (EWP).  Team Member Indicators:
	1 2 3 4 5 N/A
	1 2 3 4 5 N/A
	1 2 3 4 5 N/A
	1 2 3 4 5 N/A
	1 2 3 4 5 N/A
Team Leader Indicators:
	1 2 3 4 5 N/A
	1 2 3 4 5 N/A
	1 2 3 4 5 N/A
Competency: Understanding of the Business
Team Member Indicators:	1 2 3 4 5 N/A
Understands the organization’s services and priorities	1 2 3 4 5 N/A
Appreciates the political dynamics that exist inside and outside the organization	1 2 3 4 5 N/A
Seeks ways to combine efforts to address common issues	1 2 3 4 5 N/A
Understands how the job impacts business results	1 2 3 4 5 N/A
Responds to external forces affecting work environment	1 2 3 4 5 N/A
Responds to internal forces affecting work environment	1 2 3 4 5 N/A
Team Leader Indicators:
Ensures that everyone understands each other’s roles and responsibilities and how they relate to business results	1 2 3 4 5 N/A
Aligns work unit goals with those of the organization	1 2 3 4 5 N/A

Competency: Results Focus
Team Member Indicators:
Pursues work with energy, drive and a need for completion	1 2 3 4 5 N/A
Applies innovative ideas	1 2 3 4 5 N/A
Adapts to varying work situations and is flexible in your approach to resolving challenges	1 2 3 4 5 N/A
Takes initiativewith a clear business purpose in mind	1 2 3 4 5 N/A
Continually seeks to improve business processes.	1 2 3 4 5 N/A
Team Leader Indicators:
Fosters innovative solutions	1 2 3 4 5 N/A
Gives guidance to process improvement efforts	1 2 3 4 5 N/A
Creates a work culture that rewards teamwork and cooperation	1 2 3 4 5 N/A
Creates a work culture that rewards positive results	1 2 3 4 5 N/A
Competency: Customer Service
Team Member Indicators:
Anticipates customers’ needs	1 2 3 4 5 N/A
Provides services in a respectful manner	1 2 3 4 5 N/A
Delivers services accurately	1 2 3 4 5 N/A
Delivers services on time	1 2 3 4 5 N/A
Establishes and maintains effective contacts with customers	1 2 3 4 5 N/A
Suggests ways to improve processes to fulfill customer needs	1 2 3 4 5 N/A
Team Leader Indicators:
Insures consistency and flexibility as needed	1 2 3 4 5 N/A
Empowers employees to improve service delivery strategies	1 2 3 4 5 N/A
Obtains data to measure customer satisfaction	1 2 3 4 5 N/A

Competency: Teamwork
Team Member Indicators:
Values the input and know-how of other team members		1 2 3 4 5 N/A
Asks for help, when needed		1 2 3 4 5 N/A
Offers help to other team members, when needed		1 2 3 4 5 N/A
Builds trust and respect among fellow team members		1 2 3 4 5 N/A
Takes actions that demonstrate consideration for the feelings and needs of others		1 2 3 4 5 N/A
Works with other team members toward a common goal		1 2 3 4 5 N/A
Team Leader Indicators:
Communicates a clear vision of team goals and objectives		1 2 3 4 5 N/A
Creates an environment in which team members share both risks and rewards		1 2 3 4 5 N/A
Focuses the team’s efforts on both the process and desired outcomes		1 2 3 4 5 N/A
Competency: Interpersonal Communication
Team Member Indicators:
Treats others with respect		1 2 3 4 5 N/A
Communicates openly and honestly		1 2 3 4 5 N/A
Communicates with tact		1 2 3 4 5 N/A
Resolves conflicts in a positive way		1 2 3 4 5 N/A
Expresses self verbally in a clear and organized way		1 2 3 4 5 N/A
Expresses facts and thoughts in writing in a clear and organized way		1 2 3 4 5 N/A
Team Leader Indicators:
Promotes cooperation, trust, and open exchange of ideas		1 2 3 4 5 N/A
Establishes processes for communication		1 2 3 4 5 N/A
Networks with others to achieve positive results		1 2 3 4 5 N/A
Competency: Leadership
Team Member Indicators:
Influences others in a positive way	1 2 3 4 5 N/A
Shares knowledge freely with others	1 2 3 4 5 N/A
Assesses impact of decisions on others	1 2 3 4 5 N/A
Sets goals and develops plans to reach goals	1 2 3 4 5 N/A
Acts with integrity	1 2 3 4 5 N/A
Tells the truth	1 2 3 4 5 N/A
Acts ethically	1 2 3 4 5 N/A
Builds trust by keeping word, commitments, and promises	1 2 3 4 5 N/A
Admits mistakes	1 2 3 4 5 N/A
Team Leader Indicators:
Uses position power to support team and individual efforts	1 2 3 4 5 N/A
Gains support of others to accomplish work	1 2 3 4 5 N/A
Uses knowledge of organization and relationships to achieve results	1 2 3 4 5 N/A
Thinks “big picture”	1 2 3 4 5 N/A
Communicates vision for organizational success that sparks excitement in others	1 2 3 4 5 N/A
Sets direction for the future as well as the present	1 2 3 4 5 N/A
Uses knowledge of emerging trends and external forces to set direction	1 2 3 4 5 N/A
Rewards behavior that supports organizational values	1 2 3 4 5 N/A
Confronts inappropriate behavior	1 2 3 4 5 N/A
Communicates high standards and expects ethical behavior	1 2 3 4 5 N/A
Leads by personal example	1 2 3 4 5 N/A
Keeps confidences and honors commitments	1 2 3 4 5 N/A
Rewards employees who demonstrate integrity in the face of adversity	1 2 3 4 5 N/A

Competency: Personal Effectiveness
Team Member Indicators:
Develops self and others	1 2 3 4 5 N/A
Continuously learns and develops	1 2 3 4 5 N/A
Identifies own strengths and weaknesses	1 2 3 4 5 N/A
Helps co-workers learn and develop, and assist when they are having difficulty	1 2 3 4 5 N/A
Defines and solve problems	1 2 3 4 5 N/A
Takes responsibility for actions	1 2 3 4 5 N/A
Considers costs, benefits and risks when making and implementing decisions	1 2 3 4 5 N/A
Uses time and resources wisely	1 2 3 4 5 N/A
Organizes and prioritizes work	1 2 3 4 5 N/A
Prepares for potential problems before they occur	1 2 3 4 5 N/A
Team Leader Indicators:
Encourages a work culture of continuous learning, information sharing, and professional development	1 2 3 4 5 N/A
Provides direction and support to team members and assigns challenging work	1 2 3 4 5 N/A
Learns from what went well and what did not go well on projects	1 2 3 4 5 N/A
Guides team towards making effective decisions	1 2 3 4 5 N/A
Collaborates with team members and teams before making important decisions	1 2 3 4 5 N/A
Plans ahead to organize and deploy resources effectively	1 2 3 4 5 N/A
Delegates work and authority	1 2 3 4 5 N/A
Reviews progress toward accomplishing team goals	1 2 3 4 5 N/A
Sets clear objectives and then monitors progress	1 2 3 4 5 N/A

There is no specific need to “score” each competency, although if you want to do so, simply add the score for each competency indicator, within the competency cluster, and then divide by the number of competency indicators for that competency.  For example, for the Results Focus competency for Team Member Indicators, if you added the five-circled numbers and they totaled 16, you would then divide 16 by 5 (number of indicators) for an average of 3.2, which could mean the person who assessed those indicators believed you slightly more than occasionally demonstrated those competency indicators.

A simple way to assess the results is to review the scores and look at the clusters that tend to have higher scores and lower scores and then respond to the three questions listed below.  For professional development purposes and career success, we recommend focusing on continuing to demonstrate appropriate behaviors that are strengths and to select only one or two competency areas at a time for further development.  Those areas should be added to your Employee Development Plan in your Employee Work Profile (EWP).  Ask for support from a trusted colleague and/or your supervisor for feedback on your areas for further development and personally work to make the appropriate behavior or action a habit through a concerted effort to take the appropriate action whenever the opportunity presents.  Good luck and best wishes for your future career success!  

What one or two competencies or competency areas do you believe are strengths?

What one or two competencies or competency areas do you believe require further development?

How would you go about further developing those one or two competencies or competency areas?

Other Comments:

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Credit Application Cover Letter

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Financial Documents Submission Covering Letter Format

[Insert company or personal letterhead, or type your name and address]

January 7, 2016

[Mr/Ms] [First Name] X. [Last Name]

[Position]

[Company]

[Department]

[Division]

[Address 1]

[Address 2]

[City], [St/Prov], [Country]  [ZIP/POSTAL]

Re:  Credit application for [your own company].

[Salutation]

I have enclosed the credit information you requested, and the completed forms you sent to me. They should provide sufficient information for [your own company] to establish a credit account with [Company].

If you have any more questions, please phone me at [your phone number]. I look forward to doing business with you.

Sincerely,

[Your Name]

[Your Position]

[Notations for Enclosures, cc:, etc.]

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Employee Assessment Questionnaire Tool

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Sample Template Example of Employee Assessment Questionnaire Tool in Word / Doc / Pdf Free Download

                                                                                                                                              

ROCKET UNIVERSITY

INTRODUCTORY EMPLOYEE ASSESSMENT

EMPLOYEE NAME                                                                                                                                FROM

                                                                                                                                                                                Center for Human Resources

SOCIAL SECURITY NO.                         POSITION NO.                                                       DATE

                                                                                                                                                                

SUPERVISOR                                          INTRODUCTORY REVIEW DATE        INCREASE EFFECTIVE DATE                      

                                                                                                                                                                                                                                MONTHLY     BIWEEKLY

EMPLOYMENT DATE                          JOB TITLE

                                                               

The purpose of this brief form is to evaluate whether the employee was properly placed, whether the introductory status of the employee should be removed, and whether there is positive communication between supervisor and employee regarding job performance.

  Was the individual properly placed?                                                                               Yes                    No                      Uncertain

  Are job required technical skills satisfactory?                                                            Yes                    No                      Uncertain

  Is the subject staff member’s attendance, punctuality satisfactory?         Yes                    No                      Uncertain

OUTSTANDING STRENGTHS OF STAFF MEMBER WHICH SHOULD BE NOTED

__________________________________________________________________________________________

__________________________________________________________________________________________

__________________________________________________________________________________________

WEAKNESSES WHICH AFFECT JOB PERFORMANCE

__________________________________________________________________________________________

__________________________________________________________________________________________

__________________________________________________________________________________________

ADDITIONAL COMMENTS

__________________________________________________________________________________________

__________________________________________________________________________________________

__________________________________________________________________________________________

SUPERVISOR’S RECOMMENDATIONS

 

  Employee should be removed from introductory status:

  Increase applicable             Increase not applicable

    Employee should have Introductory period extended until (date):_______________________________________________________________

    Employee did not pass Introductory period.

 

SUPERVISOR’S SIGNATURE                                  TITLE                                                                     DATE

My supervisor has discussed this assessment with me.  (Employee comments may be made on the back of this form or in a separate memorandum to the supervisor with a copy to the Center for Human Resources.)

EMPLOYEE’S SIGNATURE                                   TITLE                                                                     DATE

BUDGET MANAGER’S SIGNATURE (REQUIRED)               TITLE                                                                     DATE

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Employee Self Evaluation Feedback and Development Plan

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To be Completed by Employee

            Self-feedback andDevelopment Planning Worksheet

The Self-feedback and Development Planning Worksheet provides an opportunity for a self review of performance, objectives planning and review, and suggestions for training and learning opportunities that would benefit job development and performance improvement. Please return this form to your supervisor prior to your performance review meeting.

1. Describe your key performance strengths and contributions for the current review period.

_________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

2. Describe areas that you feel you could strengthen or improve your performance.

_________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

3. Provide a couple of suggestions for Performance Development Objectives to work toward during the next review period.  Objectives should be specific, time dated, and focused on opportunities for performance improvement by either building on strengths and/or developing areas needing improvement.

__________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________
_______________________________________________________________________________________________________________________________________________________________________________________

__________________________________________________________________________________________________________________________________________________________________________

4. Please suggest a couple training and learning opportunities. Training and learning opportunities are also mutually determined by employee and supervisor and are informal and/or formal training and learning experiences that will facilitate the refinement and/or development of job related skills and knowledge. 

____________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

To Be Completed by Supervisor

PERFORMANCE DEVELOPMENT OBJECTIVES PROGRESS

Describe the employee’s accomplishments toward the objectives set at the last performance review.  Discuss performance strengths and areas for further improvement relative to each objective.

1.         _______________________________________________________________________________

_____________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

2.         _______________________________________________________________________________

____________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

PERFORMANCE DEVELOPMENT OBJECTIVES – NEXT REVIEW PERIOD

Please describe two objectives agreed to for the next review period.  Objectives should be specific and focused on performance improvement and completion of job responsibilities.

1.         _______________________________________________________________________________

_____________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

2.         _______________________________________________________________________________

_____________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

                TRAINING AND LEARNING OPPORTUNITIES – NEXT REVIEW PERIOD

Training and learning opportunities are also mutually determined by employee and supervisor and are informal and/or formal training and learning experiences that will facilitate the refinement and/or development of job related skills and knowledge.  They can be special assignments, new projects/tasks, job rotation, training class, etc... 

1.         _______________________________________________________________________________

_______________________________________________________________________________

2.         _______________________________________________________________________________

_______________________________________________________________________________

_________________________          _______                      _________________________          _______

Supervisor/Manager Signature  Date                             Employee Signature                              Date

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Invoice Covering Letter Format

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Invoice Cover Letter with Due Date & Contact Phone Number

[Insert company or personal letterhead, or type your name and address]

January 7, 2016

[Mr/Ms] [First Name] X. [Last Name]

[Position]

[Company]

[Department]

[Division]

[Address 1]

[Address 2]

[City], [St/Prov], [Country]  [ZIP/POSTAL]

Re:  Your [month and year] invoice

[Salutation]

I have enclosed your [month and year] invoice. Please send your payment by [due date] to avoid overdue charges.

If you have any questions about the invoice, please phone me at [your phone number]. I would be happy to help.

Thank you for your business. I look forward to working with you again.

Sincerely,

[Your Name]

[Your Position]

[Notations for Enclosures, cc:, etc.]

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Medical Reimbursement Format in doc

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X Company

Date: ________________

DECLARATION FORM FOR CLAIMING REIMBURSEMENT OF MEDICAL EXPENSES

Period: From ___________________________ To _______________________ )

To: HR Department,

Name: _________________________________________ Code No.: _________________________

Designation: ____________________________________ Section:    _________________________

DETAILS OF MEDICAL EXPENSES INCURRED

Relationship	Name	Consul	Medicine	Tests	Total
Self
Spouse
Child i)          ii)         iii)
Grand Total

I hereby request you to reimburse me the amount of Rs. ______________ stated above.

Signature of Employee ______________________                         Bills are enclosed

(For Use by Human Resources Department)

Entitlement                                                                 : Rs. ____________________________

Amount already claimed                                            : Rs. ____________________________

Amount claimed as per the application form            : Rs. ____________________________

Amount to be reimbursed                                          : Rs. ____________________________

Balance Carried Forward                                          : Rs. ____________________________

Checked By:                                                                          Sanctioned By:

 

(For Use by Accounts Dept.)

Received Rs. ____________ (Rupees _______________________________________________)

(Employee Signature)

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New Employee Orientation Checklist Form

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New Employee Orientation Form

Employee:      ________ Classification title:      __________                    SS#:      ________________

Department/Unit:      _______________________________________ Employment/Transfer Date:      ____

Supervisor:     

 

Please fill out the top and print a copy to fill out the rest by hand. 

Keep a copy of the form in the employee’s file.

Note: This form is required to be used for new employees.  You may create your own department specific orientation form and include it with this one in the employee’s file.

TOPIC	Submitted/Reviewed by/Date	Comments
Set up employees phone/pager
Set up WebXchange Directory employee information
Set up e-mail account with ISD
Set up computer (if applicable)
Assign training classes employee needs (LMS System)
Create the employee Performance Plan
Welcome employee to the department!
Introduce employee to the department, and other employees
Show Employee around work area/ location of: - bathrooms - copy machines - food courts - smoking areas - other job related need to know locations
Give employee their work schedule
Informed employee of department’s function and how it supports the overall operation of the UNC Health Care System
Give employee copy of Performance Plan
Explain standards of Performance Plan and UNC Required Elements
Explain following policies and procedures:
·        Probationary status
·        Requesting scheduled PTO Leave
·        Time and Attendance policies, including the use of KRONOS System
·        Reporting absences due to illness
·        Continuing education
·        Confidentiality and Security
·        Safety and shown location of safety manual(s)
·        HIPAA Training
Employee shown where online policy and procedures are located (HR Services website and Intranet @ Work)
Employee completed OHS Immunization Requirements
Employee informed of timetables for appraisal of job performance and competencies
Employee fitted for personal protective equipment, protective devices, and instructed in their use (if applicable)
Employee instructed regarding fire protection procedures, fire codes, employee role, and alarm box and extinguisher locations
Employee instructed how to report incidents and how to access Occupational Health Services
Employee informed regarding dress and appearance requirements
Employee informed of maintenance of current licensure (if applicable)

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Order Confirmation Template in Word

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Sample Template Example of Order Confirmation Template in Word in Word / Doc / Pdf Free Download

Official Order Confirmation Letter / Email with deadline & price

[Insert company or personal letterhead, or type your name and address]

January 7, 2016

[Mr/Ms] [First Name] X. [Last Name]

[Position]

[Company]

[Department]

[Division]

[Address 1]

[Address 2]

[City], [St/Prov], [Country]  [ZIP/POSTAL]

Re:  Confirmation of your [name of product or service] order

[Salutation]

Thank you for your [date of order] order for the following:

•     [Describe each item separately.]

•     [Add price quotes appropriately.]

•     [Be as detailed as necessary to make sure both you and the customer/client can check that the order is accurate.]

•     [Remember that you might need to refer to this letter later, especially if there is a dispute about the order.]

Please check that I have recorded your order correctly. If I have made any errors or if you require changes, please call me at [your phone number] as soon as possible.

If the order is correct, please confirm it by phone or in writing by [deadline date]. I will check with you [date soon after the deadline] if I don't hear from you by then. Provided everything is in order, I should have your [briefly describe the entire order] ready by [delivery date].

Thank you for your business. I will speak to you soon.

Sincerely,

[Your Name]

[Your Position]

[Notations for Enclosures, cc:, etc.]

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order placement letter format

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Sample Template Example of order placement letter format in Word / Doc / Pdf Free Download

[Insert company or personal letterhead, or type your name and address]

January 7, 2016

[Mr/Ms] [First Name] X. [Last Name]

[Position]

[Company]

[Department]

[Division]

[Address 1]

[Address 2]

[City], [St/Prov], [Country]  [ZIP/POSTAL]

[Salutation]

Please send me the following items, as described in your [date] [brochure, catalogue, flyer, newspaper advertisement, etc.]:

Quantity	Description	Each	Price
[number]	[item as described in ad, brochure, etc.]	0.00	0.00
[number]	[item as described in ad, brochure, etc.]	0.00	0.00
[number]	[item as described in ad, brochure, etc.]	0.00	0.00
		Subtotal	0.00
		S&H	0.00
		Taxes	0.00
		Total	0.00

I have enclosed a [check, money order, draft] for $[total as above]. Please ship the order to the address above. Thank you.

Sincerely,

[Your Name]

[Your Position]

[Notations for Enclosures, cc:, etc.]

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Outdoor Duty Slip Format in Word

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Sample Template Example of Outdoor Duty Slip Format in Word in Word / Doc / Pdf Free Download

X Company

Out Door Duty Slip

Date; _________________

Name                                      : ______________________________________________________

Department                            : ______________________________________________________

Reason for Outdoor Duty      : ______________________________________________________

                                                  ______________________________________________________

Destination                             : ______________________________________________________

Mode of Travel                      : ____________________________ No. of Days : ______________

Date                                        : From: ___________________ to _________________________

Signature of Employee                                                                      Sanctioned By:

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