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Meeting Agenda Template Format in Word

August 23, 2014, 3:27 am
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Sample Template Example of Meeting Agenda Template Format in Word in Word / Doc / Pdf Free Download


FORMAL MEETING AGENDA LAYOUT LETTER / EMAIL FORMAT

To:                    [IDENTIFY PERSON/GROUP, ex. John Smith, Joel Johnson & Bill Williams]

From:                [YOUR NAME]

Date:                [DATE, ex. July 5, 2014]

Subject:            [MEETING, ex. July 13 Meeting Agenda]


I’ve taken the liberty of writing up a formal agenda for our meeting on [DATE AND TIME, ex. Wednesday, at 2:00 PM] to allocate our limited time as best as possible.

ITEM                                                     ACTION                                                TIME
[FILL OUT FORM, ex.
Evaluate quarter one results                    Determine winner and                             15 minutes
                                                            loser products
Brainstorm new markets to enter                                                             10 minutes
Discuss potential markets                      Decide on 1 or 2 markets                        35 minutes]

I hope this better allows you to prepare for our meeting.  See you on [DATE, ex. Wednesday].



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Memorandum For Cleanliness

August 23, 2014, 4:02 am
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Sample Template Example of Memorandum For Cleanliness in Word / Doc / Pdf Free Download


MEMORANDUM TO OFFICE STAFF / EMPLOYEE TO KEEP SUPPLY ROOM CLEAN


M E M O R A N D U M

To:                    ALL STAFF

From:                [NAME OF SENDER]

Date:                [DATE OF MEMORANDUM]

Subject:            RECYCLING CONTAINERS


I have recently noticed that it is becoming increasingly difficult to maintain cleanliness and order in the supply room.

It is in everyone's interest to keep the supply room neat and tidy. I would like to remind all staff that when using the supply room, it is your obligation to ensure that the room is left in the same state of cleanliness as when you entered it.

Your anticipated co-operation is greatly appreciated.



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New Employee Announcement Email Sample

August 23, 2014, 4:20 am
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Sample Template Example of New Employee Announcement Email Sample in Word / Doc / Pdf Free Download


NEW JOINEE JOINING WELCOME / INTRODUCTION / INDUCTION / ORIENTATION LETTER / EMAIL


To:                    [RECIPIENT, ex. Sales Staff]

From:                [YOUR NAME]

Date:                [DATE, ex. July 5, 2014]

Subject:            [NAME & POSITION, ex. Bill Williams to be Sales Manager]


It is my pleasure to announce that [NAME, ex. Bill Williams] will be joining our company on August 1, 1998 in the position of [STATE POSITION, ex. Sales Manager].

[BRIEFLY STATE EMPLOYEE’S PROFESSIONAL HISTORY, ex. Bill has been with our competitor, ABC Corp. for five years. He brings with him over thirteen years of experience in the computer industry and has been with several top software firms, such as Eclipse Enterprises, Spark Software and Cloud Development.]

Join me in welcoming [FIRST NAME, ex. Bill] to our company]!



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Rescinding Job Offer Letter

August 23, 2014, 4:38 am
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Sample Template Example of Rescinding Job Offer Letter in Word / Doc / Pdf Free Download


EMPLOYER JOB OFFER WITHDRAWAL LTTER / EMAIL BEFORE ACCEPTANCE: OTHER REASON:

[DATE, ex. Wednesday, June 11, 2014]

[NAME AND ADDRESS, ex.
John Smith
1234 First Street
Suite 567
Anycity, Anystate  85245]

Dear [NAME, ex. John Smith],

I am reluctantly writing to inform you that we are no longer able to uphold our job offer to you of  [DATE, ex. June 1, 2014] for the position of [STATE POSITION, ex. Sales Manager] at [STATE FIRM NAME, ex. ABC Co].  [STATE REASON, ex. Since you have not accepted our offer, we have hired an alternative applicant.  As you understand, we were pressed for time and needed to fill that position as soon as possible.]  Please accept our apologies. 

We wish you the best in your career.

Sincerely,


[YOUR NAME, ex. Jill Jones]



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Retirement Announcement Letter Template

August 23, 2014, 4:56 am
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Sample Template Example of Retirement Announcement Letter Template in Word / Doc / Pdf Free Download


ANNOUNCEMENT OF RETIREMENT OF LONG STANDING EMPLOYEE WITH EMAIL / SPEECH FROM BOSS / COLLEAGUES

To:                    [RECIPIENT, ex. Sales Staff]

From:                [YOUR NAME]

Date:                [DATE, ex. July 5, 2014]

Subject:            [NAME & POSITION, ex. Bill Williams to be Sales Manager]


It is with mixed emotions that I am announcing the retirement of our [STATE POSITION, ex. Sales Manager], [NAME, ex. Bill Williams].


[BRIEFLY STATE EMPLOYEE’S PROFESSIONAL HISTORY, ex. Bill has been with us for twenty-seven years. He began work here as a back room clerk and had a very successful period as a sales representative before assuming the responsibility of Sales Manager].

Although we will all miss [FIRST NAME, ex. Bill], he has worked hard all of his career and has earned the opportunity to enjoy more time with his family and grandchildren.

Please join me in wishing [FIRST NAME, ex. Bill] all the best in his retirement.



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Revised Job Offer Letter Format

August 23, 2014, 5:14 am
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Sample Template Example of Revised Job Offer Letter Format in Word / Doc / Pdf Free Download


REVISING JOB OFFER AFTER SALARY NEGOTIATION : CAN ACCOMMODATE AN ALTERNATIVE

[DATE, ex. Wednesday, June 11, 2014]


[NAME AND ADDRESS, ex.
John Smith
1234 First Street
Suite 567
Anycity, Anystate  85245]

Dear [NAME, ex. John Smith],

It was a pleasure to speak with you on [DATE, ex. Tuesday] regarding our job offer.  {ALTERNATIVELY, I thank you for your letter of [DATE, ex. June 5] regarding our job offer.}

Although we are unable to accommodate your request to [REQUEST, ex. increase your base salary to $42,000], I’m certain you will be pleased to hear that [STATE ALTERNATIVE, ex. we are willing to increase your performance bonus to 5% of your division’s sales].  [STATE WHY THIS ALTERNATIVE MAY BE BETTER, ex. Since this bonus is tied to sales, the potential is virtually unlimited.  Furthermore, based on your qualifications, I believe you have the ability to boost sales and earn a significant bonus.]

Allow me to confirm the terms of our revised offer:

[STATE NEW TERMS OF OFFER, ex.
o One-time signing bonus of $5,000
o Base salary of $42,000 per year
o Yearly bonus equal to 5% of your division’s accrued sales
o Three weeks of vacation per year
o Ten sick days per year
o Starting day of Monday, June 23, 1998]

I will be pleased to hold this offer for you for the next [X] days.  Please contact me before then so that we can confirm your acceptance.  Welcome to [STATE FIRM NAME, ex. ABC Co.]!

Sincerely,


[YOUR NAME, ex. Jill Jones]


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Employee Promotion Announcement Example

August 24, 2014, 7:15 am
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Sample Template Example of Employee Promotion Announcement Example in Word / Doc / Pdf Free Download


fANNOUNCEMENT OF EMPLOYEE PROMOTION NOTICE / LETTER FORMAT

To:                    [RECIPIENT, ex. Sales Staff]

From:                [YOUR NAME]

Date:                [DATE, ex. July 5, 2014]

Subject:            [NAME & PROMOTION, ex. Bill Williams to be Sales Manager]


It is my pleasure to announce that [NAME, ex. Bill Williams] will be our new [STATE POSITION, ex. Sales Manager].  [BRIEFLY STATE EMPLOYEE’S PROFESSIONAL HISTORY, ex. Bill has been with us for five years.  He brings with him over thirteen years of experience in the computer industry and has been with several top software firms, such as Eclipse Enterprises, Spark Software and Cloud Development.]

Congratulations, [NAME, ex. Bill]!



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Employee Termination Announcement Email

August 24, 2014, 7:33 am
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Sample Template Example of Employee Termination Announcement Email in Word / Doc / Pdf Free Download


ANNOUNCEMENT LETTER OF TERMINATION OF AN EMPLOYEE TO ALL STAFF / CLIENTS FROM HR / MANAGEMENT / COMPANY

To:                    [RECIPIENT, ex. Sales Staff]

From:                [YOUR NAME]

Date:                [DATE, ex. July 5, 2014]

Subject:            [NAME, ex. Sara Williams]


Please be advised that [NAME, ex. Sara Williams] was terminated as an employee of this company on [EFFECTIVE DATE OF TERMINATION, ex. June 30, 2014].

All staff are asked not to communicate any further with [NAME, ex. Sara Williams] regarding matters which are confidential or proprietary to our company.

[FIRST NAME, ex. Sara's] responsibilities have been assumed by [NAME OF PERSON ASSUMING RESPONSIBILITIES, ex. Diane Jones]. Please contact [FIRST NAME OF PERSON ASSUMING RESPONSIBILITIES, ex. Diane] if you have any enquiries.



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Revised Salary Offer Letter

August 24, 2014, 7:51 am
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Sample Template Example of Revised Salary Offer Letter in Word / Doc / Pdf Free Download


REVISING JOB OFFER BY COMANY / EMPLOYER / HR : CAN ACCOMMODATE REQUEST

[DATE, ex. Wednesday, June 11, 2014]


[NAME AND ADDRESS, ex.
John Smith
1234 First Street
Suite 567
Anycity, Anystate  85245]

Dear [NAME, ex. John Smith],

It was a pleasure to speak with you on [DATE, ex. Tuesday] regarding our job offer.  {ALTERNATIVELY, I thank you for your letter of [DATE, ex. June 5] regarding our job offer.}

I am happy to inform you that we are able to accommodate your request to [REQUEST, ex. increase your base salary to $42,000].  Allow me to confirm the terms of our revised offer:

[STATE NEW TERMS OF OFFER, ex.
o One-time signing bonus of $5,000
o Base salary of $42,000 per year
o Yearly discretional bonuses tied to Northern Division’s net sales
o Three weeks of vacation per year
o Ten sick days per year
o Starting day of Monday, June 23, 2014]

I will be pleased to hold this offer for you for the next [X] days.  Please contact me before then so that we can confirm your acceptance.  Welcome to [STATE FIRM NAME, ex. ABC Co.]!

Sincerely,


[YOUR NAME, ex. Jill Jones]


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Salary Negotiation Rejection Letter

August 24, 2014, 8:09 am
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Sample Template Example of Salary Negotiation Rejection Letter in Word / Doc / Pdf Free Download


REVISING JOB OFFER EMAIL : CANNOT ACCOMMODATE REQUEST

[DATE, ex. Wednesday, June 11, 2014]


[NAME AND ADDRESS, ex.
John Smith
1234 First Street
Suite 567
Anycity, Anystate  85245]

Dear [NAME, ex. John Smith],

It was a pleasure to speak with you on [DATE, ex. Tuesday] regarding our job offer.  {ALTERNATIVELY, I thank you for your letter of [DATE, ex. June 5] regarding our job offer.}

I regret that we are unable to accommodate your request to [REQUEST, ex. increase your base salary to $42,000].  [STATE REASON OR GIVE ANOTHER INDUCEMENT, ex. I would like to mention, however, that the 2% sales bonus granted to our management staff is often a significant sum.  Based on your qualifications, I believe you have the ability to earn a significant bonus based on divisional sales.]

If there is anything else I can do for you, please don’t hesitate to contact me. I will be looking forward to your response.

Sincerely,


[YOUR NAME, ex. Jill Jones]



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Thanks For Recommendation Letter Sample

August 24, 2014, 8:29 am
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Sample Template Example of Thanks For Recommendation Letter Sample in Word / Doc / Pdf Free Download


THANKS EMAIL FOR RECOMMENDING COMPANY FOR JOB APPLICATION

[DATE, ex. Wednesday, June 11, 2014]


[NAME, COMPANY AND ADDRESS, ex.
John Smith
XYZ Inc.
1234 First Street
Suite 567
Anycity, Anystate  85245]

Dear [NAME, ex. John Smith],

I would like to thank you for recommending [FIRM NAME, ex. Bill’s Carpentry Inc.] for [PURPOSE, ex. renovating our offices].  [STATE WHAT YOU WERE PLEASED WITH, ex. I was indeed pleased with the results; their craftsmanship is unparalleled and our office now looks modern and up-to-date.]

Thanks again.

Best regards,


[YOUR NAME, ex. Jill Jones]


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Salary Account Opening Declaration Letter

August 25, 2014, 11:15 am
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Sample Template Example of Company's HR Salary Account Opening Declaration Letter Deceleration Letter for New Employee to Bank Manager in India in Word / Doc / Pdf Free Download


31stJanuary, 2014

To whom it may concern



This is to certify that Mr Koshy Ommen has joined at our Bhopal Office as Area Sales Manager w.e.f. 27.01.2014. We will make his salary payment directly from our Kolkata Office through ICICI Bank Ltd., 18, R N Mukherjee Road, Kolkata – 700 001. Please arrange to open his salary account at Bhopal.



For ROCKET SALES LTD.



AUTHORISED SIGNATORY


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Internal Meeting Request Email Sample

August 26, 2014, 11:33 am
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Sample Template Example of Internal Meeting Request Email Sample in Word / Doc / Pdf Free Download


INTERNAL MEETING ANNOUNCEMENT NOTICE / LETTER FORMAT FROM MARKETING / HR / ADMIN DEPARTMENT: ONSITE

To:                    [IDENTIFY PERSON/GROUP, ex. Sales Staff]

From:                [YOUR NAME]

Date:                [DATE, ex. July 5, 2014]

Subject:            [MEETING, ex. Sales Staff Meeting on July 13, 2:00 PM]


I would like to schedule a meeting [DATE, TIME & PLACE, ex. on Wednesday, July 13, 2:00 PM in boardroom five] to discuss [SUBJECT, ex. our sales goals and plans for the coming quarter].  Our agenda will be as follows:

[LIST AGENDA, ex.
Establish sales goals by customer sector
Allocate marketing funds
Decide upon sales plan]

I look forward to seeing you on [DATE, ex. Wednesday].  Please contact me if you are unable to attend.



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Letter Asking For Explanation from Employee

August 26, 2014, 11:51 am
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Sample Template Example of Letter Asking For Explanation from Employee in Word / Doc / Pdf Free Download


COMPANY HR / EMPLOYOR EMAIL FORMAT FOR REQUESTING EXPLANATION FOR EXCESSIVE USE OF EXPENSE ACCOUNT

[DATE, ex. Wednesday, June 11, 2014]

[NAME AND ADDRESS, ex.
John Smith
1234 First Street
Suite 567
Anycity, Anystate  85245]

Dear [NAME, ex. John Smith],

I am writing this letter following our discussion on [DATE, ex. June 10, 2014].  It is due to your loyal performance that we provide an expense account for your use.  We hope its use has better enabled you to provide the services your position at our firm involves.  Equally, we hope that this privilege has saved you the time and the hassle of reimbursement.

Unfortunately, your expense account balances have exceeded ordinarily reasonable limits in the past [NUMBER OF MONTHS, ex. three] months: $[X] in [MONTH, ex. January], $[Y] in [MONTH, ex. February] and $[Z] in [MONTH, ex. May].  The reason I am alarmed is that employees in similar positions in our firm roughly incur only $[AVERAGE AMOUNT] in expenses per month.

If an extraordinary circumstance or situation is the cause of my concern, please notify me immediately and we will attempt to remedy the situation.  Otherwise, I am confident that you will redress this matter in the quick and exceptional nature which is characteristic of your historical performance at our firm.

Sincerely,


[YOUR NAME, ex. Jill Jones]



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Meeting Summary Report Format

August 26, 2014, 12:09 pm
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CORPORATE POST-MEETING SUMMARY LETTER /  EMAIL /  NOTICE

To:                    [IDENTIFY PERSONS/GROUP, ex. John Smith, Joel Johnson & Bill Williams]

From:                [YOUR NAME]

Date:                [DATE, ex. July 5, 2014]

Subject:            [MEETING, ex. July 13 Meeting Recap]


I’m sure you will agree that our meeting on [DATE, ex. Wednesday] went well.  I was pleased with our results.  If I’m not mistaken, we have agreed on the following:

[LIST RESULTS OF MEETING, ex.
o The 431A line is under-performing due to lack of marketing
o Accounts receivable and payable are being mismanaged
o The 431B line will not be able to be salvaged profitably]

{We have also agreed to take the following actions:

[LIST ACTIONS TO BE TAKEN, ex.
o Meet on July 14 to discuss a new marketing plan for the 431A line
o Attempt to lengthen supplier terms
o Increase late payment fees
o Drop the 431B line] }



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Post Meeting Summary Email

August 26, 2014, 11:41 pm
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POST-MEETING ASSIGNMENTS LETTER FOR FOLLOWUP

To:                    [IDENTIFY PERSONS/GROUP, ex. John Smith, Joel Johnson & Bill Williams]

From:                [YOUR NAME]

Date:                [DATE, ex. July 5, 2014]

Subject:            [MEETING, ex. July 13 Meeting Recap]


I’m sure you will agree that our meeting on [DATE, ex. Wednesday] went well.  I was pleased with our results.  If I’m not mistaken, I believed we agreed to the following assignments:

PERSON                                              ASSIGNMENT                           COMPLETION DATE
[FILL OUT FORM, ex.
John Smith                                            Prepare quarter one sales           July 25
analysis
Joel Johnson                                         Determine whether suppliers
are willing to extend our terms     July 10
Bill Williams                                          Forecast quarter two demand      July 25]

Please inform me if I have made a mistake.  {MENTION NEXT MEETING, IF ALREADY SCHEDULED, ex. I look forward to meeting again on Friday.  See you then.}



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Post Meeting Summary Letter

August 26, 2014, 11:59 pm
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SUMMARIZE MEETING FOR ABSENTEE

To:                    [IDENTIFY PERSON, ex. John Smith]

From:                [YOUR NAME]

Date:                [DATE, ex. July 5, 2014]

Subject:            [MEETING, ex. July 13 Meeting Recap]


I’m sorry you were unable to attend our meeting on [DATE, ex. Wednesday].  Here’s a recap of what we discussed and concluded.

[SUMMARIZE MEETING RESULTS, ex. We decided to drop the 431B line as changing consumer preferences have rendered it obsolete.]  [MENTION ACTIONS TO BE TAKEN AND ASSIGNMENTS, ex. Jim will immediately discontinue any marketing efforts for that model; Bill will arrange liquidating the inventory, and I will handle the existing customer orders.]  [MENTION WHAT IS EXPECTED OF THE RECIPIENT AS A RESULT, ex. Accordingly, John, please contact our suppliers and determine whether we can arrange for an aggregate return.  We are willing to take a 20% hit, if possible.]

Contact me if there is something you think we have overlooked.



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Pre Meeting Email Sample

August 27, 2014, 12:17 am
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PRE-MEETING ASSIGNMENTS PREPARTION LETTER / NOTICE

To:                    [IDENTIFY PERSONS/GROUP, ex. John Smith, Joel Johnson & Bill Williams]

From:                [YOUR NAME]

Date:                [DATE, ex. July 5, 2014]

Subject:            [MEETING, ex. July 13 Meeting Agenda]


I’m sure you’ll agree with me that our meeting on [DATE, ex. Wednesday] will require considerable preparation in order to ensure that we be efficient with our time.  Accordingly, I’ve taken the liberty of writing up formal task assignments.

PERSON                                                          ASSIGNMENT
[FILL OUT FORM, ex.
John Smith                                                        Prepare quarter one sales analysis
Joel Johnson                                                     Determine whether our suppliers are
                                                                        willing to extend our terms
Bill Williams                                                      Forecast quarter two demand]

Please inform me if there are any concerns.  I look forward to seeing you on [DATE, ex. Wednesday].



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Warning Letter for Performance Improvement

August 27, 2014, 12:35 am
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WARNING EMAIL / NOTICE FROM COMPANY HR / EMPLOYOR :- POOR / BAD PERFORMANCE

To:                    [NAME, ex. John Smith]

From:                [YOUR NAME]

Date:                [DATE, ex. July 5, 2014]

Subject:            [NATURE OF BAD BEHAVIOR, ex. Cost overruns at the Western Division plant]


We value your work with us as an employee, and we hope we can continue procuring your services on mutually-beneficial terms.  As we discussed on [DATE, ex. June 10, 2014], our chief objective is to [GOAL NOT MET, ex. reduce costs at our Western Division Plant].  Indeed, this is precisely why we procured your expertise.

You will understand, hence, that I become concerned when I hear of [STATE NATURE OF BAD PERFORMANCE, ex. significant cost overruns in that division].  I know you to be an extremely skilled, able and experienced individual.  For this reason, I am completely confident in your ability to [GOAL, ex. turn this plant around and eliminate the cost overruns].

[FIRST NAME, ex. John], I understand the nature of your work is not easy.  In fact, we hired you exactly because we knew of you abilities to handle tough situations.  I want you to know that I will stand behind you and aid you in any way I can.

Please contact me if there is something I can do for you.



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Warning Letter to Employee for Non Performance

August 27, 2014, 12:53 am
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COMPANY HR / EMPLOYOR WARNING EMAIL FOR POOR / BAD / UNSATISFACTORY PERFORMANCE

To:                    [NAME, ex. John Smith]

From:                [YOUR NAME]

Date:                [DATE, ex. July 5, 2014]

Subject:            [NATURE OF BAD BEHAVIOR, ex. Cost overruns at the Western Division plant]


[FIRST NAME, ex. John], I am truly becoming concerned about [STATE NATURE OF BAD PERFORMANCE, ex. the cost overruns at your division]. As we discussed when we hired you, and as I mentioned in my memorandum of [DATE, ex. June 15, 2014], we procured your services with the mutual expectation of [GOAL, ex. your reducing costs at our Western Division plant].

It is for this reason, [FIRST NAME, ex. John], that I want to get together with you to discuss and delineate a plan to [GOAL, ex. turn this plant around]. I want to keep you as a valued employee; that’s why I sincerely hope we can accomplish this goal together.

Please contact me at your earliest convenience.



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