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Collection Letter Format

March 28, 2013, 9:30 pm
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Sample Template Example of Payment / Cheque Collection Request Letter to supplier in India in word / Doc

M/s Sachin Pvt. Ltd.
No. 78, Industrial Suburb,
9th Stage, Yeshwantpur
Bangalore – 560 022
Attn : Mr S P Jain
Mob : ------------
Dear Sirs,

Sub : Purchase Order No.7800000903 dtd.22.08.13 and
          Amendment No.001 dtd.24.08.13 for Hydraulic Valve

Thanks for arranging the valves as per our Purchase Order. As discussed with you, please request your Mumbai dealer to collect the cheque for the balance payment. Please discuss the undersigned before depositing the cheque.

In the meanwhile as discussed with you to avoid logistic problems and delay, we request you to deliver the material to our Bangalore Office as under so that our person will carry the material to our factory directly and thus we can save time and hassle. Please confirm par return mail for our necessary action.

Address & contract person of our Bangalore Office :

Rocket Sales Ltd
14th Floor, Corporate House
14/1 M G Road
Bangalore - 560 015
Tel : 080 - -----------
Mr Jamil Khan, Sr Branch Manager
Mob : ----------------

Thanking you,

For ROCKET SALES LTD.



NEETU SINGH
GM –PURCHASE

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Debit Note in LC

March 29, 2013, 9:30 pm
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Sample Template Example of Debit Note Covering Letter in LC to supplier for bad quality of material supplied in word/.doc Format

RSL/JSPL:2013-14/012
January 21, 2014

M/s Janco Singapore Pte Ltd.
14/1, Jenifer Place
No.14-05 Asian Plaza
Singapore – 048662           

Attn : Mr Jaoya Lakeda, (Manager – Wood Products Section)

Dear Sirs,

Sub : Debit Notes for bad quality of HMR-Ply board

This is with reference to our several e-mails to your Mr Amit Jain on subject matter followed by discussion your Mr Tajime Lamanyu and team had with us on 17.12.13 in Mumbai and thereafter site visit at Khapoli, Navi Mumbai by Mr Amit Jain.

Since this material is not HMR grade Ply Board and no client is willing to buy it, you are hereby requested to please arrange and lift the stock from our godown at the earliest. However, we are agreeable to assist you in disposing of these materials in India.

We are enclosing herewith our Debit Notes towards costs& expenses incurred by us, as detailed below:

1.
Debit Note No. RSL:DEBIT-NOTE:2013-14/012 dtd.19.01.14 for USD 38,775.94 -
(Towards supply of 60.87 CBM of poor quality of HMR-Ply Board against our
P.O.No.79000000014 dtd.20.04.13, L/C No.50084475FLC0005 dtd.02.05.13 of SBI, your Invoice No.GL-PLY-087/13 dtd.28.06.13 for USD 20695.80, B/L No.DKJD07050145 dtd.28.06.13)

2.
Debit Note No. RSLL:DEBIT-NOTE:2013-14/012 dtd.19.01.14 for USD 38,775.94 -
(Towards supply of 35.508 CBM of poor quality of HMR-Ply Board against our
P.O.No.79000000015 dtd.20.04.13, L/C No. 50084475FLC0006 dtd.02.05.13 of SBI, your Invoice No.GL-PLY-088/13 dtd.28.06.13 for USD 12072.72, B/L No. DKCHE07050150 dtd.28.06.13)

You are hereby requested to make the payment of our above Debit Notes and settle our claim at the earliest. The payment may please be remitted to our Bank A/c, as detailed below :

State Bank of India
Voltas House, 14/1 Nariman Point Mumbai – 420 121
CC A/c No. ----------------------
IFC Code No. --------------------
SWIFT Code: --------------------

Thanking you,

Yours faithfully,
For ROCKET SALES LTD.



NEETU SINGH
Vice President

Encl. As above

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Justification Letter Format

March 30, 2013, 9:30 pm
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Sample Template Example of Claim Justification Letter to Supplier against Purchase of Poor Quality of Material in India in word/.doc

RSL:JSPL:2013-14/015
March 3, 2014
M/s Janco Singapore Pte Ltd.
14/1, Jenifer Place 
No.14-05 Asian Plaza
Singapore – 048662 

Sub : Issue of HMR Ply Boards

Ref : Our Letter No.RSL/JSPL/2013-14/012 dtd.21.01.14

Dear Mr Jaoya Lakeda,Thank you for your reply. It is astonishing to note that you have considered our Debit Note as a surprise. It is to be noted that the matter was discussed with your Mr Amit Jain and we have sent several e-mail with respect to the claim.

Since there was no positive reply from your end, we lodged our claim with you. Now we appreciate that you have taken a step ahead to resolve the issue, but it is really disturbing to note that you have offered a paltry compensation amount of USD 7710.24 as against our claim of USD 61764.40. Your offer does not even cover the cost of material i.e. USD 32768.52.

You know that we have incurred substantial amount of expenses such as custom duty, shipping line charges, dock charges, insurance, transportation, clearing & forwarding, godown rent, interest, etc. to clear the consignment which adds to the cost of the material and hence, the same cannot be ignored.

It is worth noting that we have shown the condition of poor quality HMR Ply Wood to your Mr Amit Jain and apprised him of the problems and losses suffered by us.We feel that our claim is justified and it will be well appreciated if you can come down and settle the matter across the table.
Awaiting your reply.

Thanking you,

Yours faithfully,
For ROCKET SALES LTD.



NEETU SINGH Vice President

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Price Quotation Request Letter

March 31, 2013, 9:30 pm
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Sample Template Example of Import / Export Price Quote Request Letter to supplier in word/ .doc Format

RSL/MTPL/2013-14/012
January 29, 2014

Tulip Corp
51/1 Merlin Links,
Singapore – 590 102
                       
Kind Attn : Mr John Tet
Dear Sir,

We are pleased to inform you that we are organizing import of Ply Boards for our valued customer for February & March 2014 shipment. Therefore, we would like to have your best competitive offer on FOB basis for the following sizes :

Length 2440 mm x width 1220 mm x thickness – 7.80mm, 11mm, 16mm, 17mm.

Quantity approx –  40 to 45 x 20 ft containers.

Quality – Laminable grade, preferably made of Tropical Species. Rubber wood not acceptable.


We would prefer the payment by L/C 180 days. Please indicate the interest rate for the usance period.

Yours faithfully
For ROCEKT SALES LTD.




NEETU SINGH
GM - PURCHASE

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Wrong Cheque Letter

April 1, 2013, 9:30 pm
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Sample Cheque Return Cover Letter against someone else Cheque received in word / .doc format

RSL/NIPL/2013-14/09
March 11, 2014

M/s National India Pvt. Ltd.
12 Najrool House
C G Road, Navrangpura
Ahmedabad – 380 009

Attn : Mr Vineet Gupta

Dear Sirs,

We are returning herewith an Account Payee Cheque bearing Sl. No.012345 dtd.31.01.14 for Rs.49,142/- (Rupees Forty nine thousand one hundred forty two only) drawn on SBI issued in favour of Tarzan Industries, which by mistake you have sent to us.

Please acknowledge receipt.

Thanking you,

Yours faithfully,
For Rocket Sales Ltd.



Neetu Singh
GM - Purchase

Encl. As above

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Compensation Acceptance Letter

April 2, 2013, 9:30 pm
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Sample Template Example of Claim Acceptance Letter to Export Import Supplier with Regret in word/.doc Format

RSL:JSPL:2013-14/015
March 25, 2014
                       
M/s Janco Singapore Pte Ltd.
14/1, Jenifer Place
No.14-05 Asian Plaza
Singapore – 048662           
           
Dear Mr Jaoya Lakeda

Sub : 2mm HMR Ply Board

Thanks for your letter dtd.25.03.2014.

At the outset, we are disappointed to note that our request has gone in vain and we have been penalized for no fault of ours, which is evident from the para-3 of your aforesaid letter. It was your responsibility to ensure to supply us the good quality material.

Now we have no other choice except to accept the compensation of USD 7710.24 as you and your principal have already made up the mind to stick with the said figure and given a dead line upto 31st March, 2014.

The money may please be remitted to our Bank A/c with SBI as follows

State Bank of India
14/1 Nariman Point, Voltas House, Mumbai – 420 125
CC A/c No. -------------------
IFC Code No. ----------------
SWIFT Code:  ---------------

Having dealt with an organization of international repute like yours, we have had a very bad experience and get a lesson to deal more cautiously in future.

Thanking you,

Yours faithfully,
For ROCKET SALES LTD.



NEETU SINGH
Vice President

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Documents Sending Cover Letter

April 3, 2013, 9:30 pm
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Sample Template Example of Covering Letter for mailing documents in word/ .doc Format in India

RSL/TI/2013-14/012
January 22, 2014

M/s Tiglo International
14/1 Palika Bajar 
New Delhi – 110 0124
Ph : ---------------------

Attn : Mr Sunil Verma 
Dear Sirs,

Sub : Wetting and Releasing Agent

Enclosed please find herewith following original documents to enable you to take delivery of the material despatched to you through Transport Corpn of India :

  • On freight to pay basis of consignee copy of L/R No.-------- dtd.14.01.14. 
  • Tax Invoice-cum-Excise Invoice (for home consumption) No. ------- dtd.14.01.13 for Rs.181,558/-. 
Please acknowledge receipt.
Thanking you

Yours faithfully

For ROCKET SALES LTD.



NEETU SINGH 
GM – PURCHASE
Encl. As above

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Order Placement Letter Format

April 4, 2013, 9:30 pm
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Sample Template Example of Purchase Order Placement Cover Letters Format to Vendor / Supplier in word/.doc in India

RSL/SPL/2013-14/123
December 23, 2013

M/s Shaper Pvt. Ltd.
12 Oswal House
J T Road, Navrangpura
Ahmedabad – 380 04

Attn : Mr Sunil Gupta

Dear Sirs,

Sub :  Black Carbon Décor Paper Code No.2015

We are pleased to inform you that we have requirement of 5750 kgs of subject décor and our order will be placed on you once the order from our buyer is confirmed. The sample of your décor is attached herewith for your ready reference.

Please ensure that supplies matches to the same otherwise the laminated order will be rejected and both of us will be in trouble.

Please confirm the earliest delivery if order is placed and colour will match 100% as per the enclosed sample.

Thanking you,

Yours faithfully,
For Rocket Sales Ltd.



Neetu Singh
GM – Purchase

Encl. As above

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Withdrawal Letter Sample

April 5, 2013, 9:30 pm
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Free Template Example of Inspection Call Withdrawing Letter Format against Purchase Order in word/ .doc

RSL/RITEN/2013-14
May 8, 2013

The General Manager / Inspection
R I T E N Region
12/1 Barah Khamba Road
New Delhi– 101 101

Dear Sir,

Ref : ICF Purchase Order No. ------------- dtd.25.03.13

Sub : Withdrawal of Inspection Call Letter dtd.16.04.2013

With reference to above, we would like to inform you that we have submitted one Inspection Call Letter on 16.04.13 for inspection of Super Density Ply Board size 17 x 1220 x 2440 mm for 15000 pcs.

But inspection was not made till 30th April, 2013 and the materials were urgently required by consignee i.e. Integral Coach Factory, Mumbai. Therefore, as per instruction of consignee the above materials were despatched from our factory i.e. Khapoli (Navi Mumbai) on 30.04.2013. The copy of the letter received from the consignee regarding despatch of material without inspection from RITEW, Mumbai will be sent to you as soon as we receive the same from the consignee.

Under these circumstances we are withdrawing the above Inspection Call Letter. This is for your information.

Thanking you,

Yours faithfully,
For ROCKET SALES LTD.



NEETU SINGH
GM - ACCOUNTS

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Sending Product Sample Letter

April 6, 2013, 9:30 pm
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Free Example Template of Mailing Product brochure Cover Letter for Approval Application to Client / Project in word/ .doc Format in India

RSL/JDS Proj/13 – 14/01
July 7, 2013

M/s. J D S Projects Pvt. Ltd.
(Naval Academy Project)
Distt – Jamnanger 
Gujarat – 245 120

Dear Sirs,

Enclosed please find the following samples of Shakti Plywood (Grade ~ 1) – ECO Board as per the details given here in below for the Naval Academy Project at Jamnager in the State of Gujarat.


Grade
Type
Thickness
Quantity

Exterior Grade – 1

ECO Board
25
02

Exterior Grade – 1

ECO Board
18
02

Exterior Grade – 1

ECO Board
12
02

Exterior Grade – 1

ECO Board
08
02

Exterior Grade – 1

ECO Board
06
02

Total



10

Kindly acknowledge the receipt of the same & consider our products for approval.

Thanking you & hoping for your much-valued order.

Yours truly,
For Rocket Sales Ltd.



Neetu Singh GM – Commercials

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Contract Termination Letter Sample

April 7, 2013, 9:30 pm
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Free Download Template Example Format of Agreement Cancellation Notice Letter to C&F Agent in word/ .doc

RSL/NT/2013-14/08
July 14, 2013

M/s Naresh Traders
19th Floor Commercial Complex
14/1 Aero Road
Mumbai – 420 142
Attn : Mr Naresh Tripathi

Dear Sirs,

This is in reference to our letter No.RSL/NT/11-12/015 dtd, 17.07.2011 through which we entered in an agreement with your firm for operating as C&F Agent for our company for State of Maharashtra.

Kindly refer Clause No.18 of this agreement letter, we are hereby giving you notice for termination of this agreement w.e.f. 31.07.2013 as agreed between us.

You are requested to kindly handover stocks of finished goods lying with you, any payment due from you and also official records, if any, of our company with you.

While we appreciate the services your firm has rendered, we would like that the same spirit should continue in future and both of us should look to the mutual interest of the company.

We request you to kindly let us know if there is any pending matter with us so that we can settle immediately.

Thanking you,

Yours faithfully,
For Rocket Sales Ltd.



Neetu Singh
GM – Commercials

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Business Letter Format For Quotation

April 8, 2013, 9:30 pm
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Sample Example Template of Reply Letter in Response of a Customer / Client Enquiry to Company with Product Price Offer in word/ .doc / .pdf for Import Export in India

RSL/ PPL/2013-14
July 29, 2013

M/s Project Pvt Ltd.
12thFloorPark Commercials House  
14/6 Nariman point
Mumbai 400 010

Dear Sir,

With reference to your enquiry, we are herein below offering our prices and terms & conditions for export of Shakti Plyboard to AJ Hmbl Johannesburg, South Africa :

A)   PRICES :

Thick

Shakti Super Grade-2
Laminated
Category - I
Laminated
Category - II
(mm)
US$ per M3
US$ per M3
US$ per M3




11
285.00
450.00
505.00
13
280.00
410.00
455.00
19
275.00
385.00
425.00

Note

1) Shakti Super Grade-2 : Un-Laminated/Plain Interior Ply Board per IS ----------

2) Laminated Category-I  : One side laminated with decorative paper and other side 
                                                with barrier paper as per IS ---------

3) Laminated Category-II : Both Side Laminated with Decorative Paper as per IS -----

Décor available: Black, White, Blue, Orange, Forest, Grey, Yellow, Pink & Milky White.

B)   OTHER TERMS & CONDITIONS :

1)    The prices quoted above are C&F Johannesburg Port, South Africa.

2)    Size offered are 2.44 Mtr. X 1.22 Mtr., 4.88 Mtr. X 2.44 Mtr.

3)     Delivery time shall be 30 days after receipt of your technically and commercially clear order along with confirmed and irrevocable Letter of Credit payable at sight.

4)     A quantity variation of ± 10% of the ordered quantity as well as in value should be clearly mentioned in the Order as well as Letter of Credit.

5)    All the materials offered to you are of Indian Origin.

6)    Minimum order quantity shall be 1000 MT.

7)     The aforesaid prices are valid upto 31st August, 2013 and thereafter subject to our confirmation.

8)     The irrevocable Letter of Credit at sight for 100% value of the order on any first class bank is to be opened in favour of our bankers, State Bank of India, Voltas House, 14/1 Nariman Point, Mumbai -410 125 under copy to us.

Force Meajeure :

The above referred delivery schedule has been given keeping in view of normal conditions of working but Force Meajeure clause will apply and in that event if shipment is delayed, we will not be responsible which please note.

Thanking you,

Yours faithfully,
For ROCKET SALES LTD.



NEETU SINGH
GM – COMMERCIALS

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Price Increase Rejection Letter

April 9, 2013, 9:30 pm
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Sample Template Example of Rate Increase Refusal / Not Acceptance Letter to supplier in word/ doc Format in India

RSL/CHEMCO/13-14/09
December 22, 2013
                                                         
CHEMCO
20th Floor K J Tower
12/4 Patel Road
Alibag Navi Mumbai – 423  123
Attn : Mr S Rao
Dear Sirs,

Sub : Purchase Order No.780000012 dtd.28.10.13 for 350 MT of Ethanol L/C No.--------------- dtd.14.12.13 drawn on SBI

We are in receipt of your fax message dtd.21.11.13 and noted the contents. We are very sorry to mention that it is really very unethical to ask us the price increase when a particular rate has already been settled. We also thank you for reducing the prices when the market was dull. Here it is to be noted very well that in past you have never supplied us material in time due to various reasons. We feel you are sole responsible for failure in delivery and subsequently asking price increase is absolutely unethical. Our tankers were not loaded several times, which were informed to you from time to time.

Since you have expressed your inability to execute our balance order, we have no other option except to procure this material from some other sources. This has shaken our faith in you and we cannot rely on your supply in future.

We are very spry to inform you that we have cancelled our order & it’s a very sad end to our long relation.

Thanking you

Yours faithfully
For ROCKET SALES LTD.



NEETU SINGH
GM – PURCHASE

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Request Letter Format Sample

April 10, 2013, 9:30 pm
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How to write Template Example Business Request Letter to Government Organisation / Supplier / Vendor for supply of goods / materials in word/ .doc in India

June 15, 2013

Rashtriya Chemicals & Fertilizers Ltd.
12/3 Nariman point
Mumbai – 420  123

Attn : Mr Anil Babu – Chief General Manager (Industrial Products Division)

Dear Sirs,

At the outset, I thank you a lot for the kind courtesy and cooperation extended to the undersigned during his visit to your office on 26.05.13 along with Mr Ajay Biyani of S K Enterprise, Mumbai.

As narrated to your goodself, we have been buying T G Urea regularly from you and we are totally dependent on your supply. Please note that T G Urea is one of the major components used in manufacturing Formaldehyde Urea Resin used for manufacturing Ply Boards / Particle Boards.


Our factory is situated in a remote and backward area in the District of Tinsukiya in Assam. About 10000 local people and their families coming from backward & tribal folks depends for their bread and butter on us.

Now the situation has reached to the extent that we will have to stop our production for want of T G Urea and the social condition in and around our factory is going to be alarming as we have no other option but to shut down our production and lay off all the labourers.

Under the situation, we fear that poor people who earn their daily livelihood from our plant may take unprecedented steps to finish their lives as there is no other industry in and around our factory.

It is more that 59 days after we met and your goodoself assured us that some positive steps will be taken at your end to restart and supply of T G Urea but till date we have not heard anything in the matter.

Therefore, keeping in mind the grave situation, we once again hereby request your goodself to restart the supply of TG Urea without any delay so that we can keep our production continue and save the live of many poor people depending on us.

Hope you will put up our matter before the respective authorities for immediate resumption of supplies.

Thank you for the cooperation extended to us in past.

Thanking you,

Yours faithfully,
For ROCKET SALES LTD.




NEETU SINGH
GM- PURCHASE

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Debit Note For Excise

April 11, 2013, 9:30 pm
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Sample Template Example of Debit Note Covering Letter to Supplier / Vendor against difference of Excise in India in word/.doc Format

MTPL/CHEMCOL/13-14/09
November 6, 2013

CHEMCOL
12th Floor, Corporate House
49/1 Nariman point
Mymbai – 423 098
Attn : Mr N Reddy
Dear Sirs,

Reg : Supply of Ethanol against our Purchase Order No.780000012 dtd.19.09.13

Enclosed please find original Bill of Exchange No.12/13-14 dtd.30.10.13 for Rs.13,08,413/- which is due on 27.01.2014, duly accepted by us.

Please note that you have charged @ Rs.33.36 per Kg in some of the bills instead of Rs.33.00 per Kg and in some of the cases we have passed on Excise Duty by less amount as agreed and therefore, we will raise our Debit Note for such excess charge/shortage of CENVAT amount which will be adjusted in your next payment.

Please acknowledge receipt.

Thanking you

Yours faithfully
For ROCKET SALES LTD.



NEETU SINGH
GM- PURCHASE

Encl. As above

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Balance Payment Letter Format

April 12, 2013, 9:30 pm
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Sample Template Example of Covering Letter for Full & Final Outstanding Payment to Supplier / Vendor in word / .doc with request for Acknowledgement with Payment Receipt

RSL/JCD/2013-14
December 2, 2014

Jamuna Coke Depot
N.H.-11, Taslim Nagar
(Near Noorjaha Weigh Bridge)
Patna – 231 123

Dear Sirs,

We have transferred Rs.3,88,070/- (Rupees Three lacs eighty eight thousand seventy only) through RTGS in your A/c No. -------- with United Bank of India, Taslim Nagar, Patna, IFSC Code No. is UTBI -------towards full and final balance payment against your under-noted invoice :

Bill No.
Date
Quantity
Receipted
Quantity
Rate
Amount(Rs)
23
04.09.09
505.160 MT
503.160 MT
     1,200.00
 603,792.00
Less :
Quantity shortage as per P.O.No.780000012 dtd.13.04.13
     2,088.00

 601,704.00
Less :
TDS @ 2.266%
   13,634.61

 588,069.39
Say
 588,070.00


Paid through RTGS on 26.11.13
100,000.00

Paid through RTGS on 27.11.13
100,000.00
200,000.00


388,070.00
Paid through RTGS on 01.12.13
200,000.00

Paid through RTGS on 02.12.13
188,070.00
388,070.00

Please acknowledge the receipt and send us your official money receipt.

Thanking you,

Yours faithfully,
For ROCKET SALES LTD.



NEETU SINGH
GM – PURCHASE

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Registration Renewal Letter

April 13, 2013, 9:30 pm
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Sample Template Example of E Auction Registration Renewal Letter Format in India in word/ .doc

RSL/STC/2013-04
August 21, 2013

M/s STC Ltd.
14/1 Netaji Subhash Marg
Dariya Ganj
New Delhi– 124 121
Attn : Mr Anil Jain

Dear Sirs,

Sub : Renewal charges for registration of our Company
          for e-auction of CLO by NMDC. Ltd., Bacheli, Jharkhand

Ref : Registration No.0012

Please note that we have already registered ourselves over Internet and our buyer Ref. No. is STC/ROCKETSALESLTD/0012. In this connection, we are enclosing herewith Banker’s Cheque bearing No.102010 dtd.19.08.13 for Rs.75,368/- (Rupees seventy five thousand three hundred sixty eight only) drawn on State Bank of India payable at New Delhi in your favour towards renewal charges for the year 2013-2014 along with bank certificate also.

Please do the needful in this regard at your end, so that we can participate in e-auction of Coal which will be held on 23rd August, 2013.

Your immediate action will be highly appreciated.

Thanking you,

Yours faithfully,
For Rocket Sales Ltd.



Neetu Singh
GM - Purchase

Encl. As above

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Sample Letter of Waiver for Interest Charges

April 14, 2013, 9:30 pm
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Request Letter Example Template to supplier for removal of delay payment charges in word/ .doc format

RSL/MPC/13-14/
December 29, 2013                                                

M/s Ani Chemical Corporation
32, Mittal Court
‘E’ Wing, Nariman Point
Mumbai – 400 021

Dear Sirs,

We are again in receipt of your Debit Note No. RSL/2013-14/23 dtd. 30.10.13 for Rs.56,984/- towards interest  charged @ 24% for the delayed payment.

Due to severe financial crisis, we cannot make the payment of your Bill Nos.30938 & 30939 in time. Sorry for the delay in payment. Since we are having very good relationship with you for a long period, we would request you to withdraw this Debit Note. However, we are returning your Debit Note along with this letter for your consideration.

Thanking you,

Yours faithfully,
For ROCKET SALES LTD.



NEETU SINGH
GM - PURCHSE

Encl. As above

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Supplier Complaint Letter

April 15, 2013, 9:30 pm
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Sample Template Example of Vendor Complaint Letter for supply / Import of poor / bad quality of materials / goods in word / .doc

Sochu Singapore Pte Ltd.,
Singapore

Sub :
Our Purchase Order No.23000002 dtd. 20/04/13
For 2mm HMR Ply Board, Indonesia
L/C No.------------------ dtd.02.05.13 on SBI
Your Commercial Invoice No. SD-PLY/12/13 dtd.28.06.13
Bill of Lading No. LKG0102043 dtd.28.06.13


Further to our E-mail dtd.30.10.13 and telephonic discussion had with you, there is no reply from your end till now. As informed earlier we have received more complaints from our other zonal Offices towards the HMR Ply Boards supplied against our above cited Purchase Order.

It is very much surprising that we have received such complaints from all the dealers/projects where this material was supplied. We find it very difficult to face our dealers as our dealers have lost many of the valued project orders because of poor quality of these HMR boards. The dealers/consumers are very much upset and many of them have returned these boards and some of them are not making the payment. Besides this, they are very much annoyed and not willing to make payments of our other supplies also.

This has shaken the faith of our dealers and to restore the same and build good image, we have no other alternative but to take back the Boards. Therefore, under the circumstances, we have no other option but to return the goods to you along with our Debit Note for custom duty & expenses incurred to clear the consignment.

Hope you being an international organization believe in quality product will try to understand the seriousness of the situation and take immediate steps to compensate us for full value of the material and expenses incurred there on.

Looking forward to hearing from you soon.

Thanking you,

Yours faithfully,
For Rocket Sales Ltd.



NEETU SINGH
GM - PURCHASE

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Invoice Change Letter

April 16, 2013, 9:30 pm
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Sample Template Example Request Letter Format to supplier for Name / Address Correction / Rectification in Tax Invoice in word/ .doc

RSL/ABC/13-14/09
April 29, 2013
                                                                       
M/s ABC (P) Ltd.
Plot No.23, Phase-4,
Tata Industrial Area
Khapoli, Dist. Navi Mumbai
Pin – 420 321

Attn : Mr Anil K Jain, Sales Manager (West)

Dear Sirs,

Thanks for despatching of 15 Nos of Conveyor Belt.

We are returning your Tax Invoice No.3213 dtd.14.04.13 wherein you have mentioned our Cochin office address in name and address of the buyer’s column instead of our Factory address.

Therefore you are requested to mention our factory address i.e. Rocket Sales Ltd., Vill. Alibag, Post & Dist. Navi Mumbai, Pin-420 123, Maharashtra instead of our Cochin office address. Please return the above Invoice duly rectified and signed for availing CENVAT.

Please acknowledge receipt.

Thanking you,

Yours faithfully,
For ROCKET SALES LTD.



NEETU SINGH
GM – Purchase

Encl. As above

Download Invoice Change Request Letter in Word
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