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Quotation Acceptance Letter Format

April 14, 2015, 7:25 am
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Sample Template Example of Quotation Acceptance Letter Format in Word / Doc / Pdf Free Download


Security Agency Services Price Quotation Acceptance Confirmation covering Letter with Terms & conditions.

SECURITY LETTER OF INTENT


To
Chief Executive Officer,
M/S



LETTER OF INTENT
Dear Sir,

            Sub:  Deployment of Security Personnel at our- Reg
            Ref:    Your Quotation dated ____________

With reference to your offer and further discussion you had with us, we are pleased to award you the contract of providing Security Guards, Assistant Security Officers and Security Officer for our M/S _________________________ UNIT, ____________.

The following No. of Security Personnel may be deployed with effect from 15.09.2007.  Their shift hours should be 8/12 hours.

            OFF SEASON

            a)         Security Officer        -          ___     No
            b)        ASO                           
-          02       Nos
            c)         Security Guard         -          __       Nos

            CRUSIHING SEASON


            a)         Security Officer        -          __       No
            b)        ASO                            -          ___     Nos
            c)         Security Guard         -          ___     Nos

You will be reimbursed the salaries as follows:

            a)         Security Officer        -          Rs.________           per month
            b)        ASO                            -          Rs.________           per month
            c)         Security Guards       -          Rs. ________          per month
                                                                                                                       
and also 1/6 Reliever charges along with Service Tax as applicable from time to time.
                                                                                                           
A detailed contract of agreement will be entered into after deploying the Personnel at ______

Please sign and send the duplicate copy of this letter of intent in token of your acceptance for deploying the Security Personnel.


Thanking you,


Yours faithfully,
For ROCKET SALES LIMITED



President
Cc :  General Manager,
       Accounts Dept.,
       Personnel  Dept.


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ROC Application Letter Format - Registrar of Companies in India Form

April 15, 2015, 6:23 am
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Sample Template Example of ROC Application Letter Format - Registrar of Companies in India Form in Word / Doc / Pdf Free Download



Registrar and Share Transfer Agent Details






a)
Name

Person Name
b)
Father’s Name


c)
Date of Birth

01.11.1979
d)
Occupation

Service
e)
Residential Address

14/1 N S Road
Kolkata – 700 001
f)
DIN No.

00701010






a)
Name

Second Person Name
b)
Father’s Name


c)
Date of Birth

01.04.1973
d)
Occupation

Service
e)
Residential Address

14/6 Jai K P Road
Kolkata – 700 001
f)
PAN No.

ABC123456D










RSL:SECT:15-16/                                        January 9, 2016


Mr Amit Sana
Maroti & Associates
Chartered Accountants
Kolkata – 700 001

Dear Sir.

As required by you we forward herewith the following details :

1.       Details of Application
a)

Name

:
:
:
:
:          List attached



b)
Father’s Name
c)
Date of Birth
d)
Occupation
e)
Residential Address
PAN No. in case the applicant is the ex director or is not the director of the Company


2.
Stamp paper of Rs.10/- for each application for each applicant + Rs.50/- for each applicant.
: Enclosed
3
Copy of Memorandum of Association
: Enclosed
4
Copy of latest Balance Sheet
: Enclosed
5
Copy of show cause Notice
: Enclosed
6
Copies of Letter received from ROC and any correspondence made with ROC
: Enclosed
7
List of Present directors with their date of appointment
: Enclosed
8
Date of Board Meeting for authorizing us to file the petition and in case of company the Director who will sign on behalf of the Company
: Enclosed
9
Present business activity of the Company
: The Company’s main core business is manufacture and sale of HR Coils (Steel). 

If you require any further documents please let us know.

Thanking you,
Yours faithfully
For ROCKET SALES LTD

RAVI JAIN
GM – LEGAL AND CO. SECRETARY

IN THE LETTER HEAD OF THE AUDITOR OF THE COMPANY



To Whom It May Concern


We hereby confirm that proper disclosure has been made in the Balance Sheet of ROCKET SALES LIMITED for the year 2014-15 in respect of the points enquired by the Registrar of Companies, West Bengal vide letter No. ROC/TS/SCN/(BS)/12345/ 0120 dated 05.01.20015.



Place : Kolkata                                                                       For
Date   :

Name of the Auditor with Designation &
Membership Number



RSL:SECT:15-16/
February 2, 2016

The Registrar of Companies, West Bengal
Anil Bhawan, 2nd Floor
Luxi Bazar,
Kolkata.

Dear Sir,

Scrutiny of the Balance Sheet of Our Company

Please note that we would be filing, as an abundant precaution, compounding applications before the appropriate authorities under section 621A of the Companies Act, 1956 in respect of any observation made by you. It is for your kind information and record.

Thanking You,

Yours faithfully,
For ROCKET SALES LTD




MANAGING DIRECTOR




RSL:SECT:15-16/
February 2, 2016

The Registrar of Companies, West Bengal
Anil Bhawan, 2nd Floor
Luxi Bazar,
Kolkata.


Re : Scrutiny of the Balance Sheet of Our Company.

Dear Sir,

Please note that we would be filing, compounding applications before the appropriate authorities under section 621 of the Companies Act, 1956 in respect of any observation made by you. It is for your information and records.

Thanking You,

Yours faithfully,
For ROCKET SALES LTD




MANAGING DIRECTOR





RSL:SECT:15-16/
January 30, 2016


The Registrar of Companies, West Bengal
Anil Bhawan, 2nd Floor
Luxi Bazar,
Kolkata.

Dear Sir,

Ref:  Application for compounding of offence

We have observed various points raised by you and we would like to compound the said points under section 621A of the Companies Act, 1956. In this regard kindly allow us 3 week’s time for filing the said compounding applications.

Thanking You,

Yours Faithfully,
For ROCKET SALES LTD



MANAGING DIRECTOR



RSL:SECT:15-16/

May 11, 2015


Mr Amit Sana
Maroti & Associates
Chartered Accountants
Kolkata – 700 001


Dear Sir.

We are sending herewith 3 (three) Pay-Orders received from ________________, ____________ and ____________________, as details given below:

Sl No
Received from
Payable to
P.O. No.
Amount(Rs)
1

Pay and Accounts Officer, Ministry of Corporate Affairs - Kolkata

5000.00
2

-do-

5000.00
3

-do-

5000.00

Thanking you,
Yours faithfully
For ROCKET SALES LTD



COMPANY SECRETARY


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Section 274(1)(g) of the Companies Act 1956 Format

April 16, 2015, 8:18 am
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Sample Template Example of Section 274(1)(g) of the Companies Act 1956 Format in Word / Doc / Pdf Free Download


ROCKET STEEL LTD.

156 ABC Road
New Delhi – 600 001

                                                                                         March 31, 2016


The Company Secretary
Rocket Sales Corporation Ltd.
8/9 K K Lal Road
Mumbai 200 012       

Dear Sir

We hereby confirm that Mr Rocket Singh, who is a Director of our Company does not attract
disqualification prescribed in Section 274(1)(g) of the Companies Act, 1956 as;

a)    The Company has filed the Annual Accounts and Annual Returns for all financial years including preceding three financial years i.e. 2012-2013, 2013-2014 &  2014-2015 within the prescribed time; and

b)    The Company has not failed :
         
i)        to repay any deposit or interest thereon on the due date.
ii)       to redeem any debenture on the due date, or
iii)      to pay any dividend within the stipulated time

We shall be grateful if you could kindly confirm the compliance of the provisions of Section 274(1)(g) of the Companies Act, 1956 in relation to your Company, to enable us to furnish the same to the Auditors of the Company.


Thanking you



Yours faithfully
For Rocket Steel Ltd


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Bid Invitation Letter Format

April 18, 2015, 9:12 am
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Sample Template Example of Bid Invitation Letter Format in Word / Doc / Pdf Free Download


Quotation Request Letter / Email / Notice To Customers / Vendors / Suppliers etc.

[DATE, ex. Wednesday, June 11, 2015]

[NAME, COMPANY AND ADDRESS, ex.
John Smith
XYZ Inc.
1234 First Street
Suite 567
Anycity, Anystate  85245]

Dear [NAME, ex. John Smith],

[SENDER FIRM NAME, ex. Carter Industries] is accepting bids for [PRODUCT(S) / SERVICE(S) AND REQUESTED DELIVERY DATE, ex. the following products for immediate delivery:

2 A34 model commercial compressors
300 yards of 4 1/2“ A34-compatible tubing]

We request that you submit a bid, including credit terms and any other relevant information by [DATE, ex. June 20, 1998]. [MENTION METHOD OF SUBMISSION, ex. Please send all correspondence to:

Jill Jones
Carter Industries
1242 John Street
Suite 145
Anycity, Anystate 65433]

{You may reach me at XXX-XXXX if you require additional information.}  I look forward to receiving your bid.

Sincerely,



[YOUR NAME, ex. Jill Jones]


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Cheque Bounce Apology Letter Format in Word

April 19, 2015, 10:15 am
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Sample Template Example of Cheque Bounce Apology Letter Format in Word in Word / Doc / Pdf Free Download


APOLOGY EMAIL TO VENDOR / SUPPLIER FOR RETURN OF CHEQUE WITH EXPLANATION ( BANK ERROR) & REPLACEMENT ENCLOSED

[DATE, ex. Wednesday, June 11, 2016]


[NAME, COMPANY AND ADDRESS, ex.
John Smith
XYZ Inc.
1234 First Street
Suite 567
Anycity, Anystate  85245]

Dear [NAME, ex. John Smith],

You can understand my embarrassment when I was informed that my check to you (#[CHECK NUMBER]) was returned due to insufficient funds.  That is why I immediately contacted my bank, who notified me that they had [BANK ERROR, ex. failed to process a deposit we made two weeks ago].

I have nonetheless enclosed a replacement check (#[CHECK NUMBER]) in the amount of $[AMOUNT].  My bank will be forwarding to you a letter of apology regarding their error.

Sincerely,


[YOUR NAME, ex. Jill Jones]



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Cheque Reissue Letter Format in Word

April 20, 2015, 9:28 am
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Sample Template Example of Cheque Reissue Letter Format in Word in Word / Doc / Pdf Free Download


EMAIL TO SUPPLIER / VENDOR FOR REISSUING NEW CHECK AGAINST NON RECEIPT OF OLD ONE

[DATE, ex. Wednesday, June 11, 2016]


[NAME, COMPANY AND ADDRESS, ex.
John Smith
XYZ Inc.
1234 First Street
Suite 567
Anycity, Anystate  85245]

Dear [NAME, ex. John Smith],

I regret that you did not receive our check #[CHECK NUMBER] sent on [DATE, ex. June 5].  Please accept my apologies for the delay.

Enclosed, please find a new check, (#[CHECK NUMBER]) in the amount of $[AMOUNT]. [STATE WHAT YOU BELIEVE WILL BE THE STATUS OF YOUR ACCOUNT ACCORDINGLY, ex. I understand that this should clear our account.]  Please call me if I am mistaken.

Since I have issued a stop-payment order on the previous check, please forward it to me if you ever receive it. Again, I am sorry for the delay.

Sincerely,


[YOUR NAME, ex. Jill Jones]



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Material Return Letter to Supplier

April 21, 2015, 7:27 am
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Sample Template Example of Material Return Letter to Supplier in Word / Doc / Pdf Free Download


EMAIL TO CVENDOR FOR RETURN OF PRODUCT AFTER TRIAL PERIOD WITH EXPLAINATION

[DATE, ex. Wednesday, June 11, 2016]


[NAME, COMPANY AND ADDRESS, ex.
John Smith
XYZ Inc.
1234 First Street
Suite 567
Anycity, Anystate  85245]

Dear [NAME, ex. John Smith],

I would like to thank you for granting us the opportunity try your [PRODUCT(S), ex. Powerline Accounting Software Package] for a trial period.  After careful consideration, we have determined that [REASON FOR RETURN, ex. the software is not suitable for our unique type of business, which demands simultaneous use of FIFO, LIFO and specific identification inventory accounting regimes].

I regret, therefore, that we must ask for a return.  [STATE HOW PRODUCT(S) WILL BE RETURNED, ex.  I have enclosed the software and documentation.]  {STATE HOW YOU WOULD LIKE CREDIT, IF ANY, TO BE HANDLED, ex. Please forward a refund check to us at your earliest convenience.}

Thanks again.

Sincerely,


[YOUR NAME, ex. Jill Jones]



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Purchase Order Cancellation Letter Format in Word

April 22, 2015, 7:13 am
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Sample Template Example of Purchase Order Cancellation Letter Format in Word in Word / Doc / Pdf Free Download


EMAIL TO SUPPLIER / VENDOR FOR WRONG MATERIAL / ITEMS SHIPPED: CANCEL ORDER WITH WARNINIG

[DATE, ex. Wednesday, June 11, 2015]


[NAME, COMPANY AND ADDRESS, ex.
John Smith
XYZ Inc.
1234 First Street
Suite 567
Anycity, Anystate  85245]

Dear [NAME, ex. John Smith],

I’m afraid there has been a slight error on our shipment.

Instead of [REQUESTED PROCUTS, ex. 100 sheets of 8x5 drywall], we received a shipment on [DATE, ex. Wednesday] of [SHIPMENT, ex. 50 sheets of 8x10 drywall].  Enclosed, pleased find [SUPPORTING DOCUMENT ENCLOSURES, ex. a copy of our P.O. #153234] confirming our order.  Please check your records to determine whether I am mistaken.

Unfortunately, I must request that our order be canceled.  [STATE REASON(S), ex. The time required to re-ship our order will significantly delay our schedule.  Accordingly, we have arranged for our painters to provide the drywall through their suppliers.] [STATE WHAT WILL OR HAS BEEN DONE WITH CURRENT SHIPMENT, ex. Your trucks have taken the original shipment back to your premises.]

I regret that we were unable to complete the order.  As I am certain this is an isolated incident, however, I look forward to continued business with you in the future.

Sincerely,


[YOUR NAME, ex. Jill Jones]


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Request for Best Price Quotation

April 23, 2015, 6:51 am
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Sample Template Example of Request for Best Price Quotation in Word / Doc / Pdf Free Download


REQUEST TO BEAT COMPETITOR’S RATE

[DATE, ex. Wednesday, June 11, 2015]


[NAME, COMPANY AND ADDRESS, ex.
John Smith
XYZ Inc.
1234 First Street
Suite 567
Anycity, Anystate  85245]

Dear [NAME, ex. John Smith],

We would like to do business with you.  Our firm is interested in [LIST PRODUCTS, ex. the following products for immediate delivery:

2 A34 model commercial compressors
300 yards of 4 1/2“ A34-compatible tubing]

Although we have already obtained a quote of $[AMOUNT] from your competitor, I am confident you will be able to quote us a superior figure.  Please contact me at XXX-XXXX by [DATE, ex. Friday].

It will be a pleasure to do business with you.

Sincerely,


[YOUR NAME, ex. Jill Jones]



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Sample Apology Letter for Cheque Bounce

April 24, 2015, 6:38 am
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Sample Template Example of Sample Apology Letter for Cheque Bounce in Word / Doc / Pdf Free Download


APOLOGY EMAIL FOR RETURNED CHECK, WITH ISSUING NEW ONE

[DATE, ex. Wednesday, June 11, 2015]


[NAME, COMPANY AND ADDRESS, ex.
John Smith
XYZ Inc.
1234 First Street
Suite 567
Anycity, Anystate  85245]

Dear [NAME, ex. John Smith],

You can understand my embarrassment when I was informed that my check to you (#[CHECK NUMBER]) was returned due to insufficient funds.  That is why I have immediately issued to you this letter and replacement check (#[CHECK NUMBER]), which is enclosed.

Please accept my apologies and assurance that this will not recur.

Sincerely,



[YOUR NAME, ex. Jill Jones]



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Suggestion Rejection Letter Format

April 25, 2015, 4:36 am
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Sample Template Example of Suggestion Rejection Letter Format in Word / Doc / Pdf Free Download


REJECTION OF ALTERNATIVE PRODUCT SUGGESTION FROM SUPPLIER / VENDOR

[DATE, ex. Wednesday, June 11, 2016]


[NAME, COMPANY AND ADDRESS, ex.
John Smith
XYZ Inc.
1234 First Street
Suite 567
Anycity, Anystate  85245]

Dear [NAME, ex. John Smith],

We regret that our order for [PRODUCT(S), ex. five A45 compressors] was not able to be fulfilled due to [REASON, ex. a large backlog].  Although I appreciate your suggesting, [PRODUCT(S), ex. the B45] as an alternative, I’m afraid [STATE REASON FOR REFUSAL, ex. that model lacks the level of throughput we require].

[EITHER ASK FOR ANOTHER SUGGESTION, OR MENTION THAT YOU DO NOT REQUIRE ANY OTHER PRODUCTS, ex. Unfortunately, we were forced to place an order for the A45 with another supplier.  However, we do look forward to dealing with you in the future.  ALTERNATIVE: Would you have a similar compressor with a minimum throughput of 650 cubic feet per second?  Please contact me at XXX-XXXX at your earliest convenience.]

Sincerely,


[YOUR NAME, ex. Jill Jones]



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Account Reconciliation Letter Format

April 26, 2015, 12:20 am
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Sample Template Example of Account Reconciliation Letter Format in Word / Doc / Pdf Free Download


Covering Letter To Bank , Vendor, Supplier, Customer For Correction in Account Statement

[DATE, ex. Wednesday, June 11, 2015]


[NAME, COMPANY AND ADDRESS, ex.
John Smith
XYZ Inc.
1234 First Street
Suite 567
Anycity, Anystate  85245]

Dear [NAME, ex. John Smith],

I believe there has been a slight mistake.

I have just received your [DOCUMENT, ex. your account summary for June].  Unfortunately, I am unable to reconcile your invoices to the $[AMOUNT] figure you state as my account balance.  My records indicate as follows:

INVOICE/PAYMENT                                          AMOUNT
[LIST INVOICES AND PAYMENTS, ex.
#2352344                                                          250.00
Payment, Check #123, 5/1/98                             -250.00
#2342564                                                          500.00
Payment, Check #123, 5/1/98                             -200.00
Balance                                                            300.00]

I have taken the liberty of enclosing copies of the above invoices and checks.  Please check your records to determine the source of the discrepancy and call me at XXX-XXXX once the difference has been reconciled.

Sincerely,



[YOUR NAME, ex. Jill Jones]


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Sample Invoice Format in Word Free Download

April 27, 2015, 7:10 am
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Sample Template Example of Sample Invoice Format in Word Free Download in Word / Doc / Pdf Free Download




INVOICE

Date:         Month Date, Year                                                 Invoice No.: [xxxxx]

Ship to:

[Mr/Ms] [First Name] X. [Last Name]
[Position]
[Company]
[Department]
[Division]
[Address 1]
[Address 2]
[City], [St/Prov], [Country]  [ZIP/POSTAL]

P.O. No.:   [xxxxx]

Item No.
Qty
Description
Unit Price
Amount
[xxxxx]
[x]
[x]
0.00
0.00
[xxxxx]
[x]
[x]
0.00
0.00
[xxxxx]
[x]
[x]
0.00
0.00
[xxxxx]
[x]
[x]
0.00
0.00
[xxxxx]
[x]
[x]
0.00
0.00








Subtotal
0.00



Sales Tax
0.00



Shipping
0.00



Total Due
0.00

Invoices are due [explain terms e.g. in full] upon [x] days of receipt.
Please make all checks payable to [Your Company Name], and direct any inquiries to [Contact Name] at [Contact's Phone Number].



Thank you for choosing [Your Company Name]!



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Scrap Sales Letter Format

April 28, 2015, 6:59 am
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Sample Template Example of Scrap Sales Letter Format in Word / Doc / Pdf Free Download


WORK ORDER


TO





Dear Sir,

Sub:   Sale of press mud and Boiler Ash – reg.
Ref:    Your quotation dt.

With reference to your above quotation and subsequent negotiations you had with us, we are pleased to issue sale order for filter mud and boiler wet scrubber ash with the following terms and conditions.

01.   Filter Mud                -        @ Rs._________/- per six tyre lorry load
02.   Boiler wet scrubber ash -   @ Rs. ________/- per six tyre lorry load.

Terms and Conditions:

01.        You have to pay Rs.25000/- as EMD towards purchase of above material, which will be returned to your after closure of the season.
02.        You have to pay the required amount in advance for the above material and obtain gate passes from our Accounts Department.
03.        You have to arrange your own lorry and labour for taking above material from our Factory.
04.        The above rates are inclusive of all taxes and duties, if any.
05.        You should to insure for your workmen and you should follow all the  labour formalities..
06.        You should not damage any of the factory property while taking above material from our factory.

Please sign the duplicate copy of this Work Order as token of acceptance.

Thanking you,

For ROCKET SALES LIMITED,



GENERAL MANAGER

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Security Agency Contract Termination Letter Format

April 30, 2015, 7:29 am
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Sample Template Example of Security Agency Contract Termination Letter Format in Word / Doc / Pdf Free Download


TERMINATION OF EXISTING SECURITY AGENCY

To
The Managing Director,
M/S

Sir,

Sub:  Termination of security contract
Ref:  1. Contract of agreement dated
 2. Your letter dated

In your letter dated ________, you have stated that in the event if the revision of the salaries was not accepted, you would like to withdraw your security services w. e. f.__________.  In this regard we wish to inform you that the Management is not inclined to revise the salaries as mentioned in your letter dated _________.

The letter dated  ________ has been treated as _____ days notice issued to us by you and the contract of deploying the Security Force to our _______ Unit, __________terminated wef ______________ as per your request. 


Thanking you,

Yours faithfully,
For M/S



President



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Service Appointment Confirmation Email Templates

April 30, 2015, 11:16 pm
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Sample Template Example of Service Appointment Confirmation Email Templates in Word / Doc / Pdf Free Download


CONFIRMATION OF SERVICE APPOINTMENT

[DATE, ex. Wednesday, June 11, 2014]


[NAME, COMPANY AND ADDRESS, ex.
John Smith
XYZ Inc.
1234 First Street
Suite 567
Anycity, Anystate  85245]

Dear [NAME, ex. John Smith],

Thank you for your prompt attention regarding our malfunctioning  [PRODUCT, ex. Cold Elite Air Conditioner unit] and for arranging a service technician to arrive at our premises to perform a repair.  I look forward to seeing [him/her] on [DATE, ex. Friday] at [TIME, ex. 2:00 PM].

I indeed look forward to having our [PRODUCT, ex. Cold Elite Air Conditioner unit] functioning properly again.

Sincerely,


[YOUR NAME, ex. Jill Jones]



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Grant Payment Request Letter

May 1, 2015, 9:30 pm
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Sample Template Example of Payment Release Request Letter in own Account instead of Company's Bank Account in Word / Doc / Pdf Free Download


To,
The Vise President
Rocket Sales  Ltd.

Subject: Grant Permission for payment in my account instead in company’s account.

Respected Sir,

For whatever invoice that will be raised to M/s ABC Pvt Ltd from today’s date for the materials which are currently lying at the C&F premises, kindly grant me permission to collect the payment from M/s. ABC Pvt Ltd. in my own account so that all pending dues can cleared.

Also request you to kindly instruct and allow M/s. ABC Pvt Ltd to make payment in my account instead of company’s account for whatever invoices that will raised to him from today till my all the dues get cleared. Kindly issue a permission letter for both of us to do the same.

Yours faithfully
For ZYX Corporation.

AUTHORISED SIGNATORY
New York
Mobile:8787878787


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HR Circular Format For Employees Salary Increment

May 2, 2015, 9:30 pm
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Sample Template Example of Company's Staff Salary Increment Official Circular Format in Word / Doc / Pdf Free Download


ROCKET SALES LTD.

CIRCULAR

January 31, 2015

Sub : Revision in stipend of trainees at factory


The management is pleased to announce the following revision in the stipend of trainees as detailed below :

Sl. No.
Educational qualification
Consolidated stipend (per month)
01
I.T.I.
12500.00
02
BA/B.Com.
13500.00
03
B.Sc/M.Com.
14000.00
04
M.Sc/Diploma Engineer
15500.00
05
M.B.A.
16000.00
06
B.Tech
19000.00


The above scheme will be effective from 1st February, 2015.

All other terms & conditions shall remain same.






(NEETU SINGH)
President

(AJAI JAIN)
Vice President


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Import Declaration Letter Format for Banks

May 3, 2015, 9:30 pm
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Sample Template Example of Material Import Declaration To Bank / Customs / Sales Tax Department In India in Word / Doc / Pdf Free Download


The Branch Manager                                                                          Place: Mumbai
ICICI Bank Ltd.                                                                                  Date: 25.05.14
Backbay Reclamation Branch                                                                     
Mumbai  400 028

Dear Sir,

Import under Export Import Policy for the Period
August 27, 2011 to March 31, 2016

Your Bill/ Letter of Credit ref.           :  Bill No. 1234MFC00012345
Description of goods                                       :  Ferro Nibium STD
HS Code No of the item                     : 
Our Export- Import Code No           .           :  012345678912

We hereby confirm and certify that:


a)     The goods imported/ being imported by us are not covered under Negative list of imports as mentioned in Chapter XV (Part I, II and III) of Export and Import Policy 2011 - 2016 and amendments thereto till date.

b)     We are eligible to import the above mentioned goods under the current Export and Import Policy in place.


c)      The said goods imported/being imported by us are not restricted for import through specific licensing under the above mentioned policy and amendments thereto till date.
We also undertake to submit the relative Exchange Control Copy of the Bill of Entry/ Postal Wrappers to you immediately after clearance of the goods, in any case within 3 months from the date of remittance/payment. Further, we declare that the items will be used/ disposed of as per the provision contained in the policy/procedure.

DECLARATION-CUM UNDERTAKING
(Under Section10 (5), Chapter III of The Foreign Exchange Management Act, 1999)

            I / We hereby declare that the transaction the details of which are specifically mentioned in the schedule hereunder does not involve, and is not designed for the purpose of any contravention or evasion of the provisions of the aforesaid act of any rule, regulation, notification, direction or order made thereunder.

            I/ We also hereby agree and undertake to give such information/ documents as will reasonably satisfy you about this transaction in terms of the above declaration.

            I/ We also undertake that if I/ We refuse to comply with any such requirements or make only unsatisfactory compliance therewith, the bank shall refuse in writing to undertake the transaction and shall if it has reason to believe that any contravention  /evasion is contemplated by me /us report the matter to Reserve Bank Of India.

 *I / We further declare that the undersigned has/have the authority to give this declaration and undertaking on behalf of the firm/company.

For Rocket Sales  Limited



                                                                       
Signature of the Applicant

*Applicable when the declaration /undertaking is signed on behalf of the firm / company
                                                                                                                                   
SCHEDULE
Nature /Purpose of Foreign Exchange transaction        :                                                   




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Importer Declaration Certificate Format

May 4, 2015, 9:30 pm
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Sample Template Example of  Material Import Certification Format For RBI, Bank, Customs, Sales Tax By A Company In India in Word / Doc / Pdf Free Download


IMPORTER DECLARATION UNDER DIC FORM OF ECM OF RBI

We hereby certify that an amount of Rs…….…………..……. (Rupees ……..… ……..……… ……………….………………..… ) paid by us towards import freight in respect of goos coverage under MAWB No………………………….. and HAWB No. ……….…..……………… is required to be borne by us. We also certify that no freight amount has been paid by us earlier in respect of these goods and that the freight amount has also not been included in the supplier's invoice for the above goods. The commodity does not form a part of negotiate list of import as per import export policy.


Place : Kolkata


Download Import Declaration Certificate Format
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