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Settlement Offer on Disputed Account

May 6, 2015, 10:51 pm
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Sample Template Example of Settlement Offer on Disputed Account in Word / Doc / Pdf Free Download


SETTLEMENT OFFER ON DISPUTED ACCOUNT BALANCE

[DATE, ex. Wednesday, June 11, 2014]


WITHOUT PREJUDICE

[NAME, COMPANY AND ADDRESS, ex.
John Smith
XYZ Inc.
1234 First Street
Suite 567
Anycity, Anystate  85245]

Dear [NAME, ex. John Smith],

In reference to our disputed account balance, we are willing to offer a compromising settlement in order to resume doing business together.

Your [SOURCE, ex. June, 2014 account statement], a copy of which is enclosed, indicates a balance due of $[AMOUNT].  As you know, we dispute this figure for the following reasons:

[LIST REASONS, ex.
o Per our verbal agreement of 4/5/14, all invoices paid within 10 days were to be subject to a 2% discount; the following invoices fall under this category:
            INVOICE #                                AMOUNT                      DISCOUNT
            2342342                                    1,000.00                        20.00
            3234234                                    500.00                          10.00
            2432342                                    250.00                          5.00
            Total                                                                             35.00
o Per our verbal agreement, we were to be exempt from restocking charges for returned items; your credit note #2323422 accrues a $50.00 restocking charge for items returned on invoice #2323423]

Without admitting any liability, we offer a compromise to settle our account in full by payment of $[AMOUNT].  Enclosed, please find our check #[CHECK NUMBER] in that amount, deposit of which
on your part shall discharge the entire aforementioned claimed balance of $[AMOUNT].

Sincerely,


[YOUR NAME, ex. Jill Jones]


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TDS Demand Notice Reply Letter Format

May 8, 2015, 8:44 am
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Sample Template Example of TDS Demand Notice Reply Letter Format in Word / Doc / Pdf Free Download


Income Tax Demand Notice Reply Letter

RSL/IT/2015-16/
July 9, 2015

The Income Tax Officer(TDS)
Ward –  ------------
Delhi - 101 101,

Ref :    Demand Notice Under Section 156 of I T Act, 1961

Sub :   Payment Receipt

Dear Sir,

This is to inform you that, as per the above notice dated 14.06.2015, we have made the payments for both the quarters of F.Y. 2012-13 amounting to Rs.100000/- for 1st Quarter of 2012-13 and Rs. 125145/- for the 2nd Quarter of 2012-13.

Please find enclosed copy of payment-cum-receipt challans for your information. Kindly acknowledge the receipt of the same.


Thanking you,

Yours faithfully
For ROCKET SALES LTD.



Authorised Signatory.


Encl : As Above


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Trademark Licence Agreemrent Sample

May 9, 2015, 8:27 am
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Sample Template Example of Trademark Licence Agreemrent Sample in Word / Doc / Pdf Free Download


TRADE MARK LICENCE AGREEMENT




THIS LICENCE Agreement is made on this ------- day of ---------- 2016, and is effective as of   _______ BETWEEN ABC PLYWOOD having its principal place of business at 14/1 N S  Road, Chennai – 600 001, State of Tamilnadu (hereinafter called the Licensor) of the First Part, and ROCKET SALES LYD, having its registered office at Jeelkiya Building, 15th Floor, 65/2 Kaju Road, Kolkata – 741 105, State of West Bengal, (hereinafter called the Licensee) of the Second Part.

WHEREAS

A.    The Licensor is a registered Partnership / Sole Proprietorship firm which is engaged in trading  of plywood.
     
B.  The Licensor is the owner of the Trade Mark as hereinafter defined "KALINGA"; and

C.     The Licensee is a public limited company incorporated under the Companies Act, 1956 ; and

D.    The Licensor is willing to license the use of the Trade Mark to the Licensee        subject to the following terms and conditions.

NOW IT IS HEREBY AGREED AS FOLLOWS :

1.         In this agreement the following words and expressions bear the following meanings :
"Territory"      -    Means India .

"Trade Mark"  -    The trade mark, the particulars of which are set out in
                          Schedule 1.

"Products"     -   The products which the trade mark is related to as
                                 illustrated in Schedule 1.

         " labels"           Labels  provided or approved by Licensor for use in
                                connection with the products.

2.     LICENCE


2.1      The Licensor grants to the Licensee an exclusive License to apply and use the Trade Mark  solely in connection with the manufacture of the products and thereafter  marketing of the Products and for related advertising and promotion materials; and for use, sale and distribution.

2.2      The Licensee shall ensure that at all times the Trademark is used only in accordance with the terms permitted by the License.

2.3      Nothing herein confers, or shall confer upon the Licensee, any right, title or interest in the said trademark during the term of this Agreement or any time thereafter.

2.4      The Licensee acknowledges that the said trademark is the exclusive property to the Licensor and that it will not assert any claim of ownership to the said trademark or to the goodwill or reputation thereof, by virtue of the Licensee’s use of the said mark, or otherwise.

2.5      The Licensee will not do any act, or permit any act or thing to be done or carries out in derogation of any of the rights of the Licensor in the said trademark, either during the term of this Agreement or thereafter.

2.6      The Licensee, shall not dispute or challenge the validity of the said trademark or any of the rights of the Licensor thereto, during the term of this Agreement or thereafter.

2.7      The Registered Proprietor has not entered into any agreement or allowed the use of the said Registered Trade Mark to any person prior to the present agreement. The Registered Proprietor acquired the ownership or proprietorship of the said Trade Mark KALINGA by use and registration and not by any other means.




3.   QUALITY STANDARDS

The Licensee shall ensure that the Products will at all times meet the quality standards as may from time to time be required by the Licensor. The Licensee agrees to supply the Licensor with representative samples of the Products for the Licensor's approval upon request by the Licensor.

4.   TRADE MARK USAGE

4.1  The Licensee shall apply and use the Trademark only as trademark and in a manner which is distinctive of the Products.

4.2  The Licensee shall not make any material change to the appearance of the Trade Mark and/or the stylized version thereof in respect of advertising and use of the Trade Mark generally without having obtained prior written approval of the Licensor to such change.

5.    REGISTRATION AND INFRINGEMENT
5.1    The Licensee recognizes that the Licensor is the owner of the Trade mark and shall inform the Licensor immediately of any possible unauthorized use of the Trademark by third party or of any other matter affecting the validity of the Trademark that may come to its notice.

5.2    The Licensor shall take whatever action necessary and appropriate to protect the Trademark from unauthorized use at its expense.

5.3    The Licensee commits that upon termination of this Agreement, regardless of the cause, thereof, Licensee will immediately cease all use of the Trademark and labels.

6.  LICENCE FEE

In accordance with Indian law, Licensor hereby grants to the Licensee a sum of Rs. ------------ per annum to manufacture the licensed Products  in the Territory.

7. DURATION

This Agreement shall commence as of ---------, 2008 and shall remain in full force and effect for ------------ years.

8. TERMINATION OF AGREEMENT

8.1     Either party may terminate this License immediately by giving a --------- month /months notice in writing to the other, as provided in Clause 7, or where :

(a)   the other party breaches any material term of this Agreement and fails to remedy such breach within 90 days of receiving a written request from the other party requiring it to make good such breach ;

(b)    the other party is insolvent.

9.     CONSEQUENCES OF TERMINATION

In the event of termination of this License, for any reason ;

a)    The licensee shall immediately stop use of the trademark and/or its artistic version in respect of its products ;

b)    Licensee shall transfer to Licensor all right, title and interest, which it has under any contract in relation to the Products, including any Sub-Distribution Agreement and Production Agreements.



10.    AGREEMENT

The rights conferred on the Licensee by this Agreement are personal to it and the Licensee may not thereafter assign or sub-license this Agreement, except as expressly provided for herein, without the prior written consent of the Licensor.


11.   GOVERNING LAW AND INTERPRETATION

This Agreement, and the interpretation thereof, and any disagreements or disputes arising under this Agreement, shall be subject to and governed by Indian law and the appropriate court for the purpose will be the High Court at Kolkata.

IN WITNESS whereof the parties have signed this Agreement the day and year first above written.

NAME OF THE LICENSOR


By _____________________________
Name : _________________________
Title :__________________________
Witness : _______________________

NAME OF THE LICENSEE


By _____________________________
Name : _________________________
Title :__________________________
Witness : _______________________


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Work Contract Agreement Format in India

May 10, 2015, 2:14 am
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Sample Template Example of Work Contract Agreement Format in India in Word / Doc / Pdf Free Download



WORK AGREEMENT


THIS DEED OF agreement made at ______________________ on this the    Day of __________________Between Mr._________________, S/O ___________________ Resident of __________________ herein after referred to a Part of the First Part; (the terms Party of the First Part shall wherever the context admits, mean and include his heirs, legal representatives, executors and assigns) and M/S _________________________________ a Company registered under the Companies Act, 1956, having its Corporate Office, _______________________________________________________ Dist, represented by its General Manager, Mr. ___________ S/O ______________, R/O Shakarnagar, Bodhan herein after called part of the Second Part (the term Party of the Second Part shall wherever  the context admit, mean and include their heirs, legal representatives, Administrators, Successors-in-interest and assigns).

WHEREAS The Party of the First Part is in the business of supplying Sugar Cane through his own transport System.

ANDWHEREAS the Party of the Second Part is carrying on the business of manufacturing Sugar and its allied Products by procuring Sugar Cane.

ANDWHEREAS the Party of the First Part desired to supply Sugar Cane to the Party of the Second part. 

AND WHEREAS the Party of the Second Part has agreed to take the Sugar Cane from the Part of the First Part.

And whereas both the party of the First part and Party of the Party of Second Part have considered expedient that the terms and conditions of the contract of supplying Cane to the party of the Second Part by the party of the First Part should be reduced into writing and incorporated in this contract.

NOW THEREFORE THIS DEED:
1.   The Party of the First Part agrees to supply Sugar Cane to the Party of the Second part on the mutually agreed rate and the rate is fixed as Free on Road Price to _____________ for the crushing season
2.   The Party of the First part shall supply minimum of ____________ MTs of Sugar Cane to the Party of the Second Part during the season 2008-09.
3.   The Party of the First Part shall arrange required number of Lorries for the above Purpose.  For which the Party of the Second Part agrees to pay Rs. _________ ( Rupees _________only) to meet Transportation Charges to the Party of the First Part.
4.   The Party of the Second Part hereby agrees to pay above sum of Rs. ________( Rupees ______________ only) as interest free advance to the Party of the First Part.  The Party of the Second Part has this day paid the same by cheque NO. ___________________ Dated ____________ drawn on ________ Bank, _______________ in favour of the party of the First Part, the receipt of which sum the party of the First Part hereby admits and acknowledges.  Both the parties hereby agree that the said advance will be adjusted against the supply of sugar cane.
5.   The Party of the First part agrees to deposit two “C” Books, in Original, of the Lorries owned by the Party of the First part, as security for the above advance paid by the Party of the Second Part, which will be returned at the time of settlement.
6.   Party of the First part agrees to refund the above Advance of Rs. 1,20,000/- ( Rupees one lakh twenty thousand only)  with 15% interest from the date of receipt of the advance to the Party of the Second Part, in case the Party of the First part fails to supply the cane through his transportation.
7.   Further the Party of the First part agrees to pay the rate existing in 2008-09 season as Damages to the Party of the Second Part, in case the Party of the First part fails to supply the Sugar Cane as per clause 2 of this agreement.

WITNESS


1.

Party of the First part
2
Party of the Second Part



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Work Order Letter Format for Labour Contractor

May 11, 2015, 6:54 am
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Sample Template Example of Work Order Letter Format for Labour Contractor in Word / Doc / Pdf Free Download


WORK ORDER I

UNIT

TO





Dear Sir,

Sub:   Work Order for engaging front Blade Dozer - reg.
Ref:    Your quotation and subsequent negotiations.

With reference to your quotation and subsequent negotiations you had with us, we are pleased to award Work Order to you for engaging Front Blade Dozer for handling of Begasse for the season __________with the following terms and conditions:

Scope of work                                                         Rate             Amount

Engaging of Front Blade Dozer for                           Lumpsum     Rs.______
Handling of Bagasse

Terms and Conditions:

01.    The above rate includes salary and Bata for the Drivers, diesel and oil also.
02.    You have to provide sufficient drivers for running me dozer round the clock.
03.    The dozer should work min. 20 hours per day.  The diesel amount which is included in the above charges is calculated on 2 ltrs per hours and 20 hours working per day.  In case dozer is working less than 20 hours due to stoppage of the factory or by any reason the corresponding amount for the diesel will be deducted from bill.
04.    Diesel required for the vehicle will be issued from the stores and the amount will be deducted from the bill.
05.    In case of any breakdown of the vehicle you have to arrange another dozer.  Otherwise the corresponding amount will be deducted from the bill for the breakdown
period.
06.    The number of working hours will be certified by the Boiler Engineer and Senior Manager [Engg.].
07.    All inputs, implements and incidental required for the attending the above work should be supplied by you.
08.    You should engage experienced person to carry out above works and child labour should not be engaged.
09.    You should arrange insurance for the above persons working with dozer.
10.    You should take necessary precautions during the execution of the work and should not damage any property of the Company.  The Management reserves the right to recover the cost of such damages from you.
11.    In case of any dispute arising between NDSL and yourself, the decision of General Manager will be final and binding.
12.    The Management reserves the right to cancel the Work Order without assigning any reason.
13.    Bill will be made once in a month.

Please sign the duplicate copy of the work order as token of your acceptance.

Thanking you,


For ROCKET SALES LIMITED,



GENERAL MANAGER


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Work Order Letter Format for Transportation

May 12, 2015, 7:12 am
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Sample Template Example of Work Order Letter Format for Transportation in Word / Doc / Pdf Free Download


WORK ORDER

To





Dear Sir,

Sl.
No.
Nature of Work
Rate/Bag of 100 kgs. In Rs.
01
Sorting of A-Twill Gunny bags and printing
A]   With Machine
B]   By Manual

0.19.
0.18
02.
Filling Sugar in 100 kgs. Bags under grader, weighting, stitching and keeping in drier hall in countable manner
1.70
03.
Shifting of Bags from sugar house to godown with Belt conveyor and keeping them in lots
1.10
04
Loading of Sugar Bags into Lorries with loader
0.70
05
Brown Sugar bags weighting, stitching, conveying and putting them in lot
1.75
06.
Shifting of brown sugar bags, damaged sugar and sweeping bags from godown to centrifugal station.
1.00
07
Rebagging of damaged Sugar bags, weighing and stitching
1.50
08.
Repair and reweighment of damaged sugar bags and stitching
0.75`
09.
Unloading of gunny bags bales per bale
10.00
10.
Relotting og Sugar Bags from one godown to another godown
1.50
11
Stitching of Sugars Bags by hand whenever machine us under repair
0.20
12.
Inserting of plastic liners into gunny bags
0.25
13
Filling and shifting of power bags from grader to centrifugal station
0.25
14
Melting of Rori, powder sugar and off coloured sugar
2.75

Terms and Conditions:
01.        The above rate includes salary and Bata for the hamals and carryout
         the bagging work in all three shifts during
         the season.
02.        You have to follow all labour formalities and your will be responsible for
         the safety and welfare of your hamals.
03.        T.D.S. will be deducted from your Bills as per rules.
04.        You must obtain PAN card and Labour License to carry out this work.
05.        You must keep the godown and drier hall always near and clean.
06.        We should not receive any complaint from the lorry drivers regarding    
         hamals mamools.
07.        You should not apply any hooks to sugar bags.
08.        You will be paid Rs._________/- from brining and Rs. ______/- for sending  
     the hamals towards transport charges.
09.        Bill will be paid in  a month after certification of DGM[Proc.]
10.         5% of your bills will be deducted as security deposits which will be return after completion of contract period without instructions.

Please sign the duplicate copy of this work order as taken of your acceptance.

Thanking you,


Yours faithfully,
For ROCKET SALES LIMITED



GENERAL MANAER


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Wrong Billing Complaint Letter

May 13, 2015, 7:28 am
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Sample Template Example of Wrong Billing Complaint Letter in Word / Doc / Pdf Free Download


YOUR INVOICE IS INCORRECT. PLEASE CORRECT FOR PAYMENT

[DATE, ex. Wednesday, June 11, 2014]


[NAME, COMPANY AND ADDRESS, ex.
John Smith
XYZ Inc.
1234 First Street
Suite 567
Anycity, Anystate  85245]

Dear [NAME, ex. John Smith],

I am in receipt of your invoice #[INVOICE NUMBER], dated [DATE, ex. June 8, 2014].

I believe there has been a slight mistake.  [STATE NATURE OF MISTAKE, CITING AND ENCLOSING SUPPORTING DOCUMENTS, ex. As per our order #23345 and shipment receipt (which I have enclosed for you), we ordered and received only five A465 compressors, as opposed to the six invoiced.]  Please check your records and inform me if I am incorrect.

I request that you send me an updated invoice at your earliest convenience so that we may process your payment.

Sincerely,


[YOUR NAME, ex. Jill Jones]



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Wrong Material Received Letter Format

May 14, 2015, 7:27 am
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Sample Template Example of Wrong Material Received Letter Format in Word / Doc / Pdf Free Download


EMAIL TO SUPPLIER / VENDO FOR WRONG ITEMS SHIPPED & REQUEST FOR RE-SHIPMENT OF PRODUCT

[DATE, ex. Wednesday, June 11, 2015]


[NAME, COMPANY AND ADDRESS, ex.
John Smith
XYZ Inc.
1234 First Street
Suite 567
Anycity, Anystate  85245]

Dear [NAME, ex. John Smith],

I’m afraid there has been a slight error on our shipment.

Instead of [REQUESTED PROCUTS, ex. 100 sheets of 8x5 drywall], we received a shipment on [DATE, ex. Wednesday] of [SHIPMENT, ex. 50 sheets of 8x10 drywall].  Enclosed, pleased find [STATE SUPPORTING DOCUMENT ENCLOSURES, ex. a copy of our P.O. #153234] confirming our order.  Please check your records to determine whether I am mistaken.

I will be delighted, nonetheless, to receive a re-shipment of our order at your earliest convenience. As I’m certain you understand, the incorrect shipment has caused us delays; we would hence appreciate your expediting our order in any manner possible. [STATE WHAT WILL OR HAS BEEN DONE WITH CURRENT SHIPMENT, ex. Your trucks have taken the original shipment back to your premises.]

Please contact me at XXX-XXXX if there are any concerns.

Sincerely,


[YOUR NAME, ex. Jill Jones]



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Survey Questionnaire Format for Project

May 15, 2015, 7:26 am
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Sample Template Example of Survey Questionnaire Format for Project in Word / Doc / Pdf Free Download


QUESTIONNAIRE
Kindly fill this questionnaire with concentration and responsibility to help me out to get appropriate results for improving online business and advertisement scenario. Select answer in bold.

1-  What search engines you usually use? (Select more than 1 option, if you use)
¨Google (www.google.com)¨MSN (www.msn.com)
¨Yahoo.com                                                  ¨ Ask (www.ask.com)
¨Bing (www.bing.com)                                ¨ AltaVista (www.altavista.com)
¨Aol Search (www.search.aol.com)             ¨Search (www.search.com)
¨HotBot (www.hotbot.com)                         ¨Netscape.com (www.netscape.com)


2-  How do you visit a website? (Select more than 1 option, if you use)
¨Followed link from another webpage
¨Followed a graphical banner/icon from another webpage
¨Found by using a search engine
¨Posting to a news groups
¨Received email from www mailing list
¨Was told URL by friend
¨Read about in newspaper/magazine


3-  What is your objective to visit a website?(Select more than 1 option, if you use)
¨To get information
¨To see variety of products and services
¨To solve a specific problem
¨To be entertained


4-  Do you achieve the purpose of visiting any website?
¨Yes                      ¨ No


5-  If you fail to achieve your purpose of visiting any website, what are the reasons?
(Select more than 1 option, if you use)
¨The website takes time to load
¨Poor design of website (poor fonts, bad color combination)
¨Long website pages
¨Hard to find the links in website what I was looking for


6-  Have you ever used services of online order or buy any product online?
¨Yes                      ¨No

If you use online purchases services, then please fill below questions and then start from Q9 - 11. If you don’t use online purchases services then please leave below questions and continue from Q7.

If yes, how often do you buy online products?
¨Once a week or more often
¨In every 2-3 weeks
¨Once in a month
¨Once in a year

How satisfied are you with your online order or purchasing?
¨Satisfied                          ¨ Neutral                      ¨ Dissatisfied

Modes of placing order do you usually use? (Select more than 1 option, if you use)
¨Mail order                      ¨Internet  ¨ Over the phone

How much do you often spend on buying any online product?
¨$1 to $20              ¨ $21 to $50              ¨$51 to $100¨ More than $100

Preferable payment options?  (Select more than 1 search engine, if you use)
¨PayPal, money bookers, Google Checkout, etc
¨Credit or Debit Card
¨Wire Transfer
Do you buy any product online through advertising on social media like on Facebook, Twitter, etc?
¨Yes                      ¨No


7-     How many often do you use internet?
¨Daily¨ Once in a week                      ¨ 2-3 times a month                      ¨ Once in a month


8-  What is the core benefit of online purchasing?
¨Time Saving                      ¨ Money Saving                      ¨Both

9-  If you are interested in online purchasing, what kind of products are you often interested to purchase online? (Select more than 1 option, if you use)
¨Softwares                                              ¨ Books & Magazines
¨Garments                                              ¨ Computer Hardware
¨Music, CDs, & Videos                         ¨ Tickets (concerts, movies, airline, etc)
¨Home Electronics¨I don’t purchase, just download at free of cost


10- If you are interested in online purchasing, how much can you often spend on buying any online product?
¨$1 to $20                ¨$21 to $50                ¨$51 to $100¨ More than $100

11- Preferable payment options if you are interested in online purchasing?
(Select more than 1 search engine, if you use)
¨PayPal, money bookers, Google Checkout, etc
¨Credit or Debit Card
¨Wire Transfer

12-Do you use social websites?
¨Yes¨ No
13-What social websites you usually use? (Please select more than 1 option, if you use)
¨Facebook¨YouTube  ¨Twitter                     ¨ Linked In
¨MySpace                      ¨Google Plus +¨ Netlog                      ¨ Orkut
¨Hi5                              


14-Does any product advertisement on social sites like Facebook, Twitter, etc grab your attention to click and see more?
¨Yes                      ¨No


15-Do you prefer to buy any product online or recommend others through advertising on social media like on Facebook, Twitter, etc?
¨Yes                      ¨ No


16-What do you usually do in your spare time on internet?
(Select more than 1 option, if you use)
¨Information gathering¨Use social websites¨Academic research¨ Games                                           ¨News¨Email
¨Job hunting                                   ¨Classifieds                           ¨Shopping
¨Other (please specify)  ______________________


17- Do you sign up for newsletters, new offers or product updates while visiting any website?
¨Yes                      ¨ No

18-What are the reasons you signup for newsletters, new offers or product updates?
¨I sign up myself for future use.
¨I have to sign up for newsletters or new offers updates because a popup appears which  
    does not go unless I enter my email address in it.
¨I hate to sign up for newsletters or new offers, I prefer to close website if it appears.


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Wedding Congratulations Letter Sample

May 16, 2015, 3:59 am
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Sample Template Example of Wedding Congratulations Letter Sample in Word / Doc / Pdf Free Download


Marriage Best Wishes Official Email To an Employee From Company’s HR Department

[Insert company or personal letterhead, or type your name and address]

January 7, 2016

[Mr/Ms] [First Name] X. [Last Name]
[Position]
[Company]
[Department]
[Division]
[Address 1]
[Address 2]
[City], [St/Prov], [Country]  [ZIP/POSTAL]

[Salutation]

Congratulations on your recent marriage. I know this is a hectic time for the two of you, so if there is any way we at [your own company] can help, please get in touch with us.

Both you and [spouse's name] are wonderful people, and I'm sure you'll have a long and happy life together. Good luck and best wishes.

Sincerely,



[Your Name]
[Your Position]

[Notations for Enclosures, cc:, etc.]



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Shipment Rejection Letter

May 17, 2015, 9:52 am
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Sample Template Example of Shipment Rejection Letter in Word / Doc / Pdf Free Download


REJECTION OF UNORDERED PRODUCTS FROM UNKNOWN SUPPLIER

[DATE, ex. Wednesday, June 11, 2014]


[NAME, COMPANY AND ADDRESS, ex.
John Smith
XYZ Inc.
1234 First Street
Suite 567
Anycity, Anystate  85245]

Dear [NAME, ex. John Smith],

I’m afraid there has been an error.

This is the [ORDINAL, ex. third] time your firm has attempted to ship [PRODUCT(S), ex. 50 toner cartridges] to our office on [DATE, ex. June 9, 2014].  We would like you to know that no such order for [PRODUCT(S), ex. 50 toner cartridges] had been made.  We absolutely reject the shipment.  Please arrange to pick up your product{s} as we are not willing to incur any expenses to return them.  Furthermore, your invoice (#[INVOICE NUMBER]) and this letter has been forwarded to the Attorney General of [STATE/PROVINCE, ex. Ontario] for possible fraud prosecution.

Sincerely,


[YOUR NAME, ex. Jill Jones]



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Broken Product Complaint Letter Format

May 18, 2015, 8:21 am
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Sample Template Example of Broken Product Complaint Letter Format in Word / Doc / Pdf Free Download


Request Letter / Email To Supplier / Vendor For Damaged Material / Goods Return

[DATE, ex. Wednesday, June 11, 2015]

[NAME, COMPANY AND ADDRESS, ex.
John Smith
XYZ Inc.
1234 First Street
Suite 567
Anycity, Anystate  85245]

Dear [NAME, ex. John Smith],

After limited use of your [PRODUCT(S), ex. A45 compressor], which we purchased on [DATE, ex. June 1, 2015] (a copy of the sales receipt is enclosed), I’m afraid that it has unexpectedly failed.  [STATE NATURE OF MALFUNCTION(S), ex. Although the compressor does begin to operate upon starting, it ceases operation within five minutes and emits mass amounts of smoke.]

I regret that we are unable to bear the delays involved in repairing or replacing the product{s}.  Since I know of your good reputation for customer satisfaction, however, I am confident you will process our return at your earliest convenience. [STATE HOW PRODUCT(S) WILL BE RETURNED, ex.  I will immediately ship the compressor and documentation to you via express mail.]  [STATE HOW YOU WOULD LIKE CREDIT TO BE HANDLED, ex. Please forward a refund check to us at your earliest convenience.]

As I am certain that this malfunction is not characteristic of the high quality of your products, I look forward to the possibility of doing business with you in the future.

Sincerely,


[YOUR NAME, ex. Jill Jones]



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Credit Request Letter Sample

May 19, 2015, 7:08 am
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Sample Template Example of Credit Request Letter Sample in Word / Doc / Pdf Free Download


LETTER / EMAIL FORMAT TO SUPPLIER / VENDOR REQUESTING FOR CREDIT PERIOD

[DATE, ex. Wednesday, June 11, 2015]

[NAME, COMPANY AND ADDRESS, ex.
John Smith
XYZ Inc.
1234 First Street
Suite 567
Anycity, Anystate  85245]

Dear [NAME, ex. John Smith],

We are interested in your firm’s [products/services] and look forward to doing business with you.

To facilitate this, and to ensure that you are paid in a timely manner, we would like to request a credit term of 30 days.  Accordingly, you will be paid within 30 days of our receiving your invoice.

To expedite our request, I have taken the liberty of providing you with our bank information, as well as two references, as follows:

BANK INFORMATION:

[LIST BANK NAME AND ADDRESS, ex.
XYZ Bank Inc.
4321 Second Street
Anycity, Anystate 85839]

REFERENCES:

[LIST REFERENCES, ex.
ACME Corporation
4233 Third Street
4321 Second Street
Anycity, Anystate 85839

Magnaflux Co.
6534 Fourth Street
4233 Third Street
Anycity, Anystate 85839]

Please contact me at XXX-XXXX if you require any additional information.  I look forward to hearing from you.

Sincerely,


[YOUR NAME, ex. Jill Jones]


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Letter To Increase Credit Limit With Supplier

May 20, 2015, 9:13 am
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REQUEST LETTER FORMAT FOR CREDIT LIMIT ENHANCEMENT TO VENDOR / BANK / CUSTOMER ETC.

[DATE, ex. Wednesday, June 11, 2015]

[NAME, COMPANY AND ADDRESS, ex.
John Smith
XYZ Inc.
1234 First Street
Suite 567
Anycity, Anystate  85245]

Dear [NAME, ex. John Smith],

We have been pleased to do business with you for the past [DURATION, ex. six months] and we look forward to dealing with you in the future.

I am confident that you are pleased with our history of prompt payment within the [CURRENT TERMS, ex. $3,000 maximum, 30-day] terms you have extended to us.  To facilitate the volume of business we foresee doing with you in the future, however, we request that you [REQUESTED TERMS, ex. extend our credit limit to $7,000].

Please contact me at XXX-XXXX if you require any additional information to process our request.  I look forward to hearing from you.

Sincerely,


[YOUR NAME, ex. Jill Jones]



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Payment Extension Request Letter

May 21, 2015, 8:03 am
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Email / Letter Format to Supplier / Vendor / Bank Requesting To Allow Delay in Payment With Reasons

[DATE, ex. Wednesday, June 11, 2015]


[NAME, COMPANY AND ADDRESS, ex.
John Smith
XYZ Inc.
1234 First Street
Suite 567
Anycity, Anystate  85245]

Dear [NAME, ex. John Smith],

[THANK AND COMPLIMENT SUPPLIER FOR PRODUCT/SERVICE, ex. We found your cleaning and disposal services to be exceptional.  Indeed, our construction sites have never looked better!]

I have received your invoice #[INVOICE NUMBER] in the amount of $[AMOUNT]. [STATE WHETHER AN INTERIM PAYMENT IS ENCLOSED, ex. I have enclosed our check #4242 for $3,000.00.]  [STATE REASON, ex. As you may know, the recent brick-layer strike has adversely but only temporarily affected our liquidity].  Since we wish to continue to do business together, I regret that we forced to remit the balance [DATE, ex. in two weeks].

Although I am confident you understand our situation, allow me to apologize for the delay and assure you that this is an isolated request.

Sincerely,


[YOUR NAME, ex. Jill Jones]



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Payment Refund Letter Sample Format

May 22, 2015, 10:29 am
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Followup Letter to Supplier / Vendor Against Payment Dues For Material Return

[DATE, ex. Wednesday, June 11, 2015]


[NAME, COMPANY AND ADDRESS, ex.
John Smith
XYZ Inc.
1234 First Street
Suite 567
Anycity, Anystate  85245]

Dear [NAME, ex. John Smith],

We purchased paper supplies from you under invoice no. [INVOICE NUMBER] dated [INVOICE DATE] in the amount of $[AMOUNT OF INVOICE].

The supplies were subsequently returned to you unused on [DATE OF RETURN OF SUPPLIES], at which time you assured us that we would receive a full refund.

We are still awaiting our refund. Please provide us with a Check representing the above amount as soon as possible.


Sincerely,


[YOUR NAME, ex. Jill Jones]



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Product Return Request Letter Format

May 23, 2015, 5:20 am
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Request Letter To Vendor / Supplier For Material / Goods Return for Dissatisfactory Performance

[DATE, ex. Wednesday, June 11, 2015]

[NAME, COMPANY AND ADDRESS, ex.
John Smith
XYZ Inc.
1234 First Street
Suite 567
Anycity, Anystate  85245]

Dear [NAME, ex. John Smith],

I have just received your [PRODUCT(S), ex. PowerStatement Accounting Software], which we ordered on [DATE, ex. June 1, 2015] (a copy of the sales receipt is enclosed).  Although I’m certain you have a fine line of products, I regret that [STATE NATURE OF DISSATISFACTION, ex. this software did not meet my expectations.  Because our administrative staff is not highly-trained in the use of computers, they were unable to operate the software in a manner faster or more economical than the current software we use.]

Since I know of your good reputation for customer satisfaction, I am confident you will process our return at your earliest convenience.  [STATE HOW PRODUCT(S) WILL BE RETURNED, ex.  I have enclosed your software and documentation package.]  {STATE HOW YOU WOULD LIKE CREDIT, IF ANY, TO BE HANDLED, ex. Please forward a refund check to us at your earliest convenience.}

Thank you for the opportunity to try your product.  We look forward to the possibility of doing business with you in the future.

Sincerely,


[YOUR NAME, ex. Jill Jones]



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Request Letter For Document

May 24, 2015, 4:02 am
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EMAIL / LETTER REQUESTING SUPPLIER / VENDOR FOR SUBMISSION OF REQUIRED DOEUMENTS

[DATE, ex. Wednesday, June 11, 2015]


[NAME, COMPANY AND ADDRESS, ex.
John Smith
XYZ Inc.
1234 First Street
Suite 567
Anycity, Anystate  85245]

Dear [NAME, ex. John Smith],

I would like you to know that I am pleased with [PRODUCT(S), ex. your A45 compressor].  Unfortunately, however, our shipment did not include any documentation.  I request, therefore, that you kindly send me a copy at your earliest convenience.

Sincerely,


[YOUR NAME, ex. Jill Jones]



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Requesting Discount on Early Payment Letter

May 25, 2015, 7:34 am
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REQUEST LETTER / EMAIL TO SUPPLIER / VENDOR FOR ALLOWING CASH DISCOUNT ON EARLY PAYMENT

[DATE, ex. Wednesday, June 11, 2015]


[NAME, COMPANY AND ADDRESS, ex.
John Smith
XYZ Inc.
1234 First Street
Suite 567
Anycity, Anystate  85245]

Dear [NAME, ex. John Smith],

We are pleased with your [products / services].  Nonetheless, we have a request to facilitate future business together.

As you know, you have been kind as to extend to us a [CREDIT TERMS, ex. 30-day credit term] for the past [DURATION, ex. year].  I’m sure that you will agree that we have always been prompt and on-time with our payments.  To allow us to pay you earlier, allowing you to clear your accounts in a timely fashion, we would like to request an early payment discount, such as offered by your competitors.  Indeed, you will agree that this request is not unreasonable in light of the volume of business we foresee to do together in the future.

Your timely response would be greatly appreciated.

Sincerely,


[YOUR NAME, ex. Jill Jones]



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Sample Letter Asking For Credit Terms

May 26, 2015, 7:28 am
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Request Letter Format To Customer For Providing Their Payment Terms & Conditions

[DATE, ex. Wednesday, June 11, 2016]


[NAME, COMPANY AND ADDRESS, ex.
John Smith
XYZ Inc.
1234 First Street
Suite 567
Anycity, Anystate  85245]

Dear [NAME, ex. John Smith],

We are interested in [PRODUCT/SERVICE, ex. placing an order for your Magnaflux compressor].  [BRIEFLY STATE COMPANY BACKGROUND, ex. We are a small manufacturing firm, specializing in the production of air conditioners for use in automobiles.]

To facilitate doing business together and to ensure that you are paid in a timely manner, we would like to inquire as to you credit terms.  Please forward any information to us at:

[ADDRESS, ex.
4321 Second Street
Suite 765
Anycity, Anystate, 85465]

Feel free to contact me at XXX-XXXX if you require any information. I look forward to hearing from you.

Sincerely,


[YOUR NAME, ex. Jill Jones]



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