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Meeting Request Letter Format to Customer

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Sample Template Example of Meeting Request Letter Format to Customer in Word / Doc / Pdf Free Download


BUSINESS REQUEST EMAIL / LETTER FOR COLLEAGUE TO ATTEND MEETING WITH CUSTOMER

[DATE, ex. Wednesday, June 11, 2016]


[NAME, COMPANY AND ADDRESS, ex.
John Smith
XYZ Inc.
1234 First Street
Suite 567
Anycity, Anystate  85245]

Dear [NAME, ex. John Smith],

I am looking forward to our meeting on [DATE, ex. June 5, 2016] at [TIME, ex. 3:00 PM].  May I request that my colleague, [NAME, ex. Bill Williams], attend?  [NAME, ex. Bill] is our [STATE POSITION, ex. engineer].  [He / She] will be able to [IDENTIFY HOW COLLEAGUE CAN BENEFIT THE GOAL OF THE MEETING, ex. explain how our Magnaflux compressor can interface with your existing equipment].  Accordingly, I am sure that [his / her] attendance will prove beneficial.

Please contact me if there are any problems.

Sincerely,


[YOUR NAME, ex. Jill Jones]



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Meeting Reschedule Request Email Format

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Sample Template Example of Meeting Reschedule Request Email Format in Word / Doc / Pdf Free Download


REQUEST LETTER TO RESCHEDULE MEETING

[DATE, ex. Wednesday, June 11, 2016]


[NAME, COMPANY AND ADDRESS, ex.
John Smith
XYZ Inc.
1234 First Street
Suite 567
Anycity, Anystate  85245]

Dear [NAME, ex. John Smith],

’m afraid I have to request to reschedule our meeting of [DATE, ex. June 15].  [STATE REASON, ex. Unfortunately, I will have to travel to Boston that week.]  May I suggest [SUGGEST A DATE AND TIME, ex. June 19 at 3:00 PM]?  Otherwise, I am willing to work around your schedule.  {STATE ADVANTAGE, IF ANY, TO RESCHEDULE, ex. I will use the extra time to finalize the schematics you requested.]

I’m sorry for any inconveniences this has caused you. I await your confirmation.

Sincerely,


[YOUR NAME, ex. Jill Jones]




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Advance Payment Required Letter

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REQUEST EMAIL / NOTICE TO CUSTOMER: REQUIRE PRE-PAYMENT ON NEXT ORDER

[DATE, ex. Wednesday, June 11, 2016]


[NAME, COMPANY AND ADDRESS, ex.
John Smith
XYZ Inc.
1234 First Street
Suite 567
Anycity, Anystate  85245]

Dear [NAME, ex. John Smith],

We thank you for your payment of $[AMOUNT, ex. 5,000.23] for [PRODUCT(S) / SERVICE(S), ex. your order of five Magnaflux compressors]. As you know, we greatly appreciate your business.  Although your payment was [X] days overdue, we understand your position; cash flow is indeed tight these days for all firms.

We wish to offer you the best service possible.  For this reason, we will require a pre-payment on future order{s}.  I’m certain you will find this reasonable, as our suppliers and creditors also hold us to strict terms.  [MENTION LENGTH OF REQUIRED PRE-PAYMENT OR REVIEW PROCESS, ex. Since you have been a good customer, we will be glad to review your account in the next six months to offer you better credit terms.]

Sincerely,


[YOUR NAME, ex. Jill Jones]




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Apology Letter To Colleague Templates

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Sample Template Example of Apology Letter To Colleague Templates in Word / Doc / Pdf Free Download


APOLOGY TO COLLEAGUE FOR MISSING MEETING: REQUEST TO DELINEATE RESULTS

To:                    [NAME, ex. Nancy Johnson]

From:                [YOUR NAME]

Date:                [DATE, ex. July 5, 2016]

Subject:            Meeting with [CUSTOMER NAME, ex. Joel Young]


[NAME, ex. Nancy], please accept my sincere apology for missing our meeting with [CUSTOMER NAME, ex. Joel] on [DATE, ex. Wednesday].  As you know, I was unable to attend [STATE REASON, ex. due to an emergency--my son had broken his arm at school on the monkey-bars and I had to rush to the hospital].  However, you can’t understand how happy I am that you were able to attend; I’m sure [CUSTOMER NAME, ex. Joel] was in good hands.

Could you please bring me up to date as to how the meeting went, [CUSTOMER NAME, ex. Joel]’s concerns, if any, and any other matter you deem important?

Thanks again.



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Apology Letter To Customer For Non Availability of Product

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REGRET EMAIL / NOTIFICATION TO CLIENT THAT ORDER CANNOT BE PROCESSED: DISCONTINUED PRODUCT

[DATE, ex. Wednesday, June 11, 2016]


[NAME, COMPANY AND ADDRESS, ex.
John Smith
XYZ Inc.
1234 First Street
Suite 567
Anycity, Anystate  85245]

Dear [NAME, ex. John Smith],

I would like to thank you for your order of [PRODUCT(S), ex. 4 Magnaflux compressors]. 

Unfortunately, however, the [DISCONTINUED PRODUCT, ex. Magnaflux compressor] is no longer available.  [PROPOSED ALTERNATIVE, INCLUDING ITS FEATURES AND PRICE ex. It has been superseded by the new FluxMetric compressor, which features double the capacity of the Magnaflux.  At $1,260, the FluxMetric is well worth the extra $60 in price as it is designed to last longer without regular and costly  maintenance bills.]  {I have taken the liberty of enclosing [ENCLOSURES, ex. a brochure of the new FluxMetric compressor, including schematics and customer testimonials].}

Allow me to apologize for any inconveniences this may have caused you.  I am ready, however, to upgrade your order immediately to the [ALTERNATIVE PRODUCT, ex. FluxMetric] at your request.  You may reach me at XXX-XXXX.

Sincerely,


[YOUR NAME, ex. Jill Jones]



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Delay Notification Letter

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Sample Template Example of Delay Notification Letter in Word / Doc / Pdf Free Download


INTIMATION EMAIL / NOTIFICATION TO CUSTOMER FOR ORDER / DELIVERY / SHIPMENT IS DELAYED

[DATE, ex. Wednesday, June 11, 2016]


[NAME, COMPANY AND ADDRESS, ex.
John Smith
XYZ Inc.
1234 First Street
Suite 567
Anycity, Anystate  85245]

Dear [NAME, ex. John Smith],

I would like to thank you for your order of [PRODUCT(S), ex. 4 Magnaflux compressors].  Due to [BRIEFLY STATE REASON, ex. a backlog of orders for this product], however, I regret that your delivery will be delayed.  Although I will do my best to expedite your order, we expect shipment to be made on [DATE, ex. Wednesday of next week].

Allow me to apologize for any inconveniences this may have caused you.  We look forward to serving you again.

Sincerely,


[YOUR NAME, ex. Jill Jones]



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Letter For Non Availability Of Product

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REGRET / APOLOGY EAMIL /  NOTIFICATION TO CUSTOMER THAT ORDER CANNOT BE PROCESSED: WE NO LONGER CARRY THAT MATERIALS

[DATE, ex. Wednesday, June 11, 2016]


[NAME, COMPANY AND ADDRESS, ex.
John Smith
XYZ Inc.
1234 First Street
Suite 567
Anycity, Anystate  85245]

Dear [NAME, ex. John Smith],

I would like to thank you for your order of [PRODUCT(S), ex. 4 Magnaflux compressors]. 

Unfortunately, however, we no longer carry the [PRODUCT, ex. Magnaflux compressor] because we believe it does not provide our customers sufficient value for its price.  We base this decision on [REASON(S), ex. customer complaints and its history of breakdown.]

Instead, we carry [PROPOSED ALTERNATIVE, INCLUDING ITS FEATURES AND PRICE ex. the new FluxMetric compressor, which features double the capacity of the Magnaflux.  At $1,260, the FluxMetric is well worth the extra $60 in price as it is designed to last longer without the regular and costly maintenance bills associated with the Magnaflux.]  {I have taken the liberty of enclosing [ENCLOSURES, ex. a brochure of the new FluxMetric compressor, including schematics and customer testimonials].}

Allow me to apologize for any inconveniences this may have caused you.  I am ready, however, to upgrade your order immediately to the [ALTERNATIVE PRODUCT, ex. FluxMetric] at your request.  You may reach me at XXX-XXXX.

Sincerely,


[YOUR NAME, ex. Jill Jones]



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Letter to Customer for Changing Payment Terms

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NOTICE TO CUSTOMER: REQUIRE CERTIFIED CHECK OR CASH ON NEXT ORDER

[DATE, ex. Wednesday, June 11, 2016]


[NAME, COMPANY AND ADDRESS, ex.
John Smith
XYZ Inc.
1234 First Street
Suite 567
Anycity, Anystate  85245]

Dear [NAME, ex. John Smith],

We thank you for your payment of $[AMOUNT, ex. 5,000.23] for [PRODUCT(S) / SERVICES(S), ex. your order for five Magnaflux compressors]. As you know, we greatly appreciate your business.  Although your original check was returned due to insufficient funds, we understand your position; cash flow is indeed tight these days for all firms.

We wish to offer you the best service possible.  For this reason, we will require a cash or certified checks payment on future order{s}.  I’m certain you will find this reasonable, as our suppliers and creditors also hold us to strict terms.  [MENTION LENGTH OF REQUIRED PRE-PAYMENT OR REVIEW PROCESS, ex. Since you have been a good customer, we will be glad to review your account in the next six months and offer you better credit terms.]

Sincerely,


[YOUR NAME, ex. Jill Jones]




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Overdue Payment Reminder Letter Format

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Sample Template Example of Overdue Payment Reminder Letter Format in Word / Doc / Pdf Free Download


LATE PAYMENT FORMAL REMINDER EMAIL / LETTER

[DATE, ex. Wednesday, June 11, 2016]


[NAME, COMPANY AND ADDRESS, ex.
John Smith
XYZ Inc.
1234 First Street
Suite 567
Anycity, Anystate  85245]

Dear [NAME, ex. John Smith],

Our records indicate that your account is unpaid in the amount of $[AMOUNT].  As payment was due on [DATE, ex. June 5, 1998], we urge you to consult your records and forward payment as soon as possible.  If your records indicate otherwise, please inform us of the discrepancy so that we may update your account accordingly.

Sincerely,


[YOUR NAME, ex. Jill Jones]



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Polite Payment Reminder Letter Format

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OFFICIAL OUTSTANDING PAYMENTDUE REMINDER LETTER / EMAIL FORMAT

[DATE, ex. Wednesday, June 11, 2016]


[NAME, COMPANY AND ADDRESS, ex.
John Smith
XYZ Inc.
1234 First Street
Suite 567
Anycity, Anystate  85245]

Dear [NAME, ex. John Smith],

It has been our pleasure to do business with you.  It is with your good credit history that we have provided you with credit terms on your purchase.  Payment within the 30-day payment period enables us to continue to provide our [products / services] to you and others at reasonable and competitive prices.  We wish to continue to service you on these mutually-amicable terms.

A payment of $[AMOUNT] will protect your good credit rating and will enable us to update your account so that we may have the pleasure of future business with you.  Please contact me if we can help you with any concerns you may have.

Sincerely,


[YOUR NAME, ex. Jill Jones]



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Overpaid Refund Cover Letter

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INFORM / NOTICE TO CUSTOMER REGARDING OVERPAYMENT MADE &  CREDIT NOTE ISSUED

[DATE, ex. Wednesday, June 11, 2016]


[NAME, COMPANY AND ADDRESS, ex.
John Smith
XYZ Inc.
1234 First Street
Suite 567
Anycity, Anystate  85245]

Dear [NAME, ex. John Smith],

We have just received your payment of $[AMOUNT, ex. 5,200.24] for [PRODUCT(S) / SERVICE(S), ex. your order of five Magnaflux compressors].  Our records indicate that you have overpaid an amount of $[AMOUNT, ex. $200.24].  We will be pleased to credit your account and use the overpayment against your next invoice.

Thank you for your business.

Sincerely,


[YOUR NAME, ex. Jill Jones]




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Payment Policy Examples Sample

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PAYMENT POLICY

Payment for services is due at the time the services are rendered. For your convenience, we accept cash, checks, money orders, Visa, Mastercard and American Express.

Returned Checks will be charged a $15.00 handling fee.  Balances over 30 days will be subject to interest charges of 1.5 percent per month (18% per annum).  A minimum charge of $25.00 will be made for missed appointments and appointments cancelled without 24 hours advance notice.

If you have dental insurance, we will help you receive your maximum allowable benefits, however you remain responsible for payment if your claim is rejected.

If you have any questions concerning your account, please call our office for an explanation.



I hereby confirm that I have read the above payment policy and agree to and accept it.


Date:    [DATE, ex. Wednesday, June 11, 2016]



______________________________________
Name:




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Purchase Order Covering Letter

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Sample Template Example of Purchase Order Covering Letter in Word / Doc / Pdf Free Download


REQUESTED PURCHASE ORDER ENCLOSED

[DATE, ex. Wednesday, June 11, 2018]


[NAME, COMPANY AND ADDRESS, ex.
John Smith
XYZ Inc.
1234 First Street
Suite 567
Anycity, Anystate  85245]

Dear [NAME, ex. John Smith],

As per your request, I have enclosed a copy of your purchase order #[PURCHASE NUMBER].  {ENUMERATE OTHER ENCLOSURES, IF ANY, ex. I have taken the liberty of including a copy of the shipment acknowledgement slip.}  Please call me at XXX-XXXX if there is anything else I can do for you.

Sincerely,


[YOUR NAME, ex. Jill Jones]



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Reminder Letter For Not Attending Meeting

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NOTIFY CUSTOMER THAT HE/SHE MISSED MEETING: RELAXED TONE, REQUEST TO RESCHEDULE

[DATE, ex. Wednesday, June 11, 2015]


[NAME, COMPANY AND ADDRESS, ex.
John Smith
XYZ Inc.
1234 First Street
Suite 567
Anycity, Anystate  85245]

Dear [NAME, ex. John Smith],

I’m sorry your were not able to make it to our [DATE & TIME, ex. Wednesday, 2:30 PM] meeting.  I’m certain it is difficult to maintain your busy schedule.

Unfortunately, I believe our meeting would have proven quite favorable to you; [GIVE EXAMPLE OF WHAT CUSTOMER MISSED, ex. I spoke with our lead programmer, who informed me of a way our new order requisition module could save your firm a significant amount of money].

If you are still interested, call me at XXX-XXXX. I will be happy to schedule another meeting.

Sincerely,


[YOUR NAME, ex. Jill Jones]



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Request Letter to Colleague for Support

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REQUEST EMAIL TO COLLEAGUE TO ATTEND MEETING WITH CUSTOMER

To:                    [NAME, ex. Nancy Johnson]

From:                [YOUR NAME]

Date:                [DATE, ex. July 5, 2016]

Subject:            Meeting with potential customer


I will be meeting with a potential customer, [STATE CUSTOMER NAME, ex. Mr. Joel Young], on [DATE, ex. June 16].  I would like very much for you to be present, as your expertise in [STATE SUBJECT, ex. our Magnaflux compressor’s design and operation] will be invaluable to presenting our [product / service].  [STATE CUSTOMER NAME, ex. Joel] is anxious meet with us and will be interested in what you have to say.  Furthermore, he will likely ask us questions which you will be able to answer much better than myself.  Please contact me at your earliest convenience if you are not able to attend.




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Sample Letter For Rescheduling Meeting

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NOTIFY CUSTOMER THAT HE/SHE MISSED MEETING: MODERATE TONE, REQUEST TO RESCHEDULE

[DATE, ex. Wednesday, June 11, 2015]


[NAME, COMPANY AND ADDRESS, ex.
John Smith
XYZ Inc.
1234 First Street
Suite 567
Anycity, Anystate  85245]

Dear [NAME, ex. John Smith],

I’m sorry your were not able to make it to our [DATE & TIME, ex. Wednesday, 2:30 PM] meeting. Although I do understand that it is difficult to maintain your busy schedule, in the future, I would greatly appreciate you to notify me of cancellations in advance.

Unfortunately, I believe our meeting would have proven quite favorable to you; [GIVE EXAMPLE OF WHAT CUSTOMER MISSED, ex. I spoke with our lead programmer, who informed me of a way our new order requisition module could save your firm a significant amount of money].

If you are still interested, call me at XXX-XXXX. I will be happy to schedule another meeting.

Sincerely,


[YOUR NAME, ex. Jill Jones]




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Sample Letter For Rescheduling Meeting

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NOTIFY CUSTOMER THAT HE/SHE MISSED MEETING: MODERATE TONE, REQUEST TO RESCHEDULE

[DATE, ex. Wednesday, June 11, 2015]


[NAME, COMPANY AND ADDRESS, ex.
John Smith
XYZ Inc.
1234 First Street
Suite 567
Anycity, Anystate  85245]

Dear [NAME, ex. John Smith],

I’m sorry your were not able to make it to our [DATE & TIME, ex. Wednesday, 2:30 PM] meeting. Although I do understand that it is difficult to maintain your busy schedule, in the future, I would greatly appreciate you to notify me of cancellations in advance.

Unfortunately, I believe our meeting would have proven quite favorable to you; [GIVE EXAMPLE OF WHAT CUSTOMER MISSED, ex. I spoke with our lead programmer, who informed me of a way our new order requisition module could save your firm a significant amount of money].

If you are still interested, call me at XXX-XXXX. I will be happy to schedule another meeting.

Sincerely,


[YOUR NAME, ex. Jill Jones]




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Warning Letter for Missed Appointments

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NOTIFY CUSTOMER THAT HE/SHE MISSED MEETING: RECURRING CANCELLATIONS

[DATE, ex. Wednesday, June 11, 2016]
  
[NAME, COMPANY AND ADDRESS, ex.
John Smith
XYZ Inc.
1234 First Street
Suite 567
Anycity, Anystate  85245]

Dear [NAME, ex. John Smith],

You must have forgotten our [DATE & TIME, ex. Wednesday, 2:30 PM] meeting.  Although I understand how busy your schedule is, you have missed [NUMBER, ex. a total of three] meetings.  Surely you can see that this is disagreeable and upsetting to me. 


Although I have tried to work around your schedules in the past, I am afraid I can no longer afford the risk of another unannounced cancellation.  Regrettably, I will no longer be able to see you in the event of another missed appointment.

Sincerely,


[YOUR NAME, ex. Jill Jones]


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Warning Letter for Missing Meeting

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NOTIFY CUSTOMER THAT HE/SHE MISSED APPOINTMENT: FIRM TONE

[DATE, ex. Wednesday, June 11, 2016]


[NAME, COMPANY AND ADDRESS, ex.
John Smith
XYZ Inc.
1234 First Street
Suite 567
Anycity, Anystate  85245]

Dear [NAME, ex. John Smith],

You must have forgotten our [DATE & TIME, ex. Wednesday, 2:30 PM] meeting. In the future, I request that you notify me of cancellations in advance. As a busy person yourself, I’m sure you understand how badly schedules can be disrupted by unannounced cancellations.

Unfortunately, I believe our meeting would have proven quite favorable to you; [GIVE EXAMPLE OF WHAT CUSTOMER MISSED, ex. I spoke with our lead programmer, who informed me of a way our new order requisition module could save your firm a significant amount of money].

If you are still interested, call me at XXX-XXXX.

Sincerely,


[YOUR NAME, ex. Jill Jones]



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Credit Reference Form Template in Word

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Sample Template Example of Request Letter to Bank Manager asking for Credit Reference of Its Client in word / doc / pdf Format Free Download


REQUEST LETTER / EMAIL FOR CREDIT REFERENCE FROM BANK FOR INDIVIDUAL CUSTOMER

[DATE, ex. Wednesday, June 11, 2018]

[NAME, COMPANY AND ADDRESS, ex.
John Smith
XYZ Bank Inc.
1234 First Street
Suite 567
Anycity, Anystate  85245]

Dear [NAME, ex. John Smith],

Your customer, [NAME, ex. Mr. William Johnson], has identified your bank as a credit reference.  [He/She] has named the following accounts at your branch: [LIST ACCOUNT NUMBERS, ex. 2453-234234 and 4653-645642].

We understand that you are busy; however, may we request the following information so that we may process your customer’s request as soon as possible?

[LIST INFORMATION REQUIRED, ex.
o Duration of Mr. Smith’s accounts at your branch
o Average monthly account balances
o Insufficient fund or overdraft history]
o Any other information you deem relevant


Feel free to contact me at XXX-XXXX should you require any additional information.

We thank you for your help and we look forward to a reply at your earliest convenience.

Sincerely,


[YOUR NAME, ex. Jill Jones]


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