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Seminar Invitation Letter Format

October 24, 2015, 9:31 am
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Sample Template Example of Seminar Invitation Letter Format in Word / Doc / Pdf Free Download


NVITATION EMAIL TO OFFICE STAFFS / EMPLOYEES TO ATTENED STRESS MANAGEMENT SEMINAR ORGANISED BY COMPANY                               

C O N F I D E N T I A L   M E M O R A N D U M


To:                    [NAME OF RECIPIENT]

From:                [NAME OF SENDER]

Date:                [DATE OF MEMORANDUM]

Subject:            Stress Management Seminars


Due to the inordinate degree of stress to which you have been subject as a result of the challenges of your position, you are invited to attend a Stress Management Seminar sponsored by [NAME OF ORGANIZATION SPONSORING GOLF MATCH] which has been scheduled as follows:

Place:               [NAME AND ADDRESS OF GOLF CLUB]
(directions and dress code enclosed)

Time and Date:  [DATE AND TIME]

Agenda:

1:00 p.m. -        Seminar begins - Participants divided into groups of four

6:00 p.m. -        Closing reception and awards ceremony with light snacks and drinks being served

Transportation at the seminar will be provided.

RSVP

I hope to see you at the course.


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Seminar Invitation Letter in Doc

October 29, 2015, 7:12 am
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Sample Template Example of Seminar Invitation Letter in Doc in Word / Doc / Pdf Free Download


FORMAL SEMINAR INVITATION LETTER FORMAT WITH TICKETS

[DATE, ex. Wednesday, June 11, 2016]


[NAME, COMPANY AND ADDRESS, ex.
John Smith
XYZ Inc.
1234 First Street
Suite 567
Anycity, Anystate  85245]

Dear [NAME, ex. John Smith],

I would like to invite you to a seminar that I’m confident will interest you.

The [NAME OF SEMINAR, ex. 3D Technologies Seminar] held at [PLACE, ex. the Toronto SkyDome] on [DATE, ex. June 13] will [DESCRIBE TOPIC AND FEATURES OF SEMINAR, ex. feature lectures by several key programmers and designers in the field of 3D modeling, with topics including trilinear filtering, anti-aliasing and mipmapping].

I am enclosing [X] tickets for you.  I hope that you decide to attend and I am looking forward to seeing you there.

Best regards,


[YOUR NAME, ex. Jill Jones]



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Invitation Letter to Hear A Speaker

October 31, 2015, 9:24 am
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OFFICIAL INVITATION LETTER / EMAIL TO SEMINAR FOR LISTENING GUEST SPEAKER (NO RSVP REQUIRED)

[DATE, ex. Wednesday, June 11, 2016]


[NAME, COMPANY AND ADDRESS, ex.
John Smith
XYZ Inc.
1234 First Street
Suite 567
Anycity, Anystate  85245]

Dear [NAME, ex. John Smith],

You are Cordially Invited to Hear our Distinguished Speaker:

[NAME OF SPEAKER]

Discuss [TOPIC OF SPEECH, ex. "The Role of Ethics in Business”]

Sponsored by the [NAME OF ORGANIZATION SPONSORING SPEECH]


Date:  [DATE, ex. Friday September 29, 2016]
Time:  [TIME, ex. 8:00 p.m.]
Place:  [ADDRESS, ex. Civic Library]


Sincerely,


[YOUR NAME, ex. Jill Jones]



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Overdue Payment Final Notice Letter

November 4, 2015, 8:48 am
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LATE PAYMENT FINAL REMINDER NOTICE IN MODERATE TONE

[DATE, ex. Wednesday, June 11, 2016]


[NAME, COMPANY AND ADDRESS, ex.
John Smith
XYZ Inc.
1234 First Street
Suite 567
Anycity, Anystate  85245]

Dear [NAME, ex. John Smith],

I am following the previous three letters we sent to you with this final letter, hoping that we will not be forced to forward your account to a collection agency.  Your account has been unpaid in the amount of $[AMOUNT] for over four months.

Reluctantly, if we do not receive payment within the next five business days, we are left with no alternative but to take actions which may permanently and adversely affect your good credit rating.  Indeed, it would be to both our benefits to resolve this matter immediately.

Again, we hope to receive your payment within the next five business days.

Sincerely,


[YOUR NAME, ex. Jill Jones]



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Payment Reminder Letter Format Free Download

November 10, 2015, 11:46 pm
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Sample Template Example of Payment Reminder Letter Format Free Download in Word / Doc / Pdf Free Download


LATE PAYMENT NOTICE IN MODERATE TONE

[DATE, ex. Wednesday, June 11, 2016]


[NAME, COMPANY AND ADDRESS, ex.
John Smith
XYZ Inc.
1234 First Street
Suite 567
Anycity, Anystate  85245]

Dear [NAME, ex. John Smith],

Reluctantly, I am writing regarding an unfortunate situation--we have not received payment on your account for four months.  You are a reasonable person.  Surely, you can understand that we can no longer carry this debt.  Please contact me as soon as possible so that we may remedy this situation.  Perhaps we may discuss an alternative payment plan.

I am confident that we will resolve this problem promptly and on reciprocally agreeable terms.  I am looking forward to speaking with you.

Sincerely,



[YOUR NAME, ex. Jill Jones]



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Plant Visit Request Letter

November 12, 2015, 6:04 am
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OFFICIAL PLANT TOUR INVITATION REQUEST LETTER / EMAIL TO CUSTOMER / VENDER

[DATE, ex. Wednesday, June 11, 2016]


[NAME, COMPANY AND ADDRESS, ex.
John Smith
XYZ Inc.
1234 First Street
Suite 567
Anycity, Anystate  85245]

Dear [NAME, ex. John Smith],

Allow me the pleasure of inviting you to come and tour our plant on [DATE AND TIME, ex. Wednesday, June 20 at 2:00 PM].  I’m certain you will be interested in seeing [PROCESS AND/OR ANY SPECIAL MATTER, ex. how our Magnaflux compressors are manufactured to meet the custom specifications of your orders].  {TOUT NEW PRODUCT, IF APPLICABLE, ex. Furthermore, I’m anxious to show you the equipment used to manufacture our new compressor, model 5AB3.}

I am sure you will be pleased with the tour and I am anxious to show you around.  [STATE REQUESTED NATURE OF RESPONSE, ex. Please tell me whether you are able to come by calling me at XXX-XXXX.]

Best regards,


[YOUR NAME, ex. Jill Jones]



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Apology Letter For Appointment Cancellation

November 13, 2015, 7:35 am
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APOLOGY FOR MISSING APPOINTMENT WITH CUSTOMER: COLLEAGUES NOT ABLE TO ATTEND, APPOINTMENT RESCHEDULE REQUEST

[DATE, ex. Wednesday, June 11, 2016]


[NAME, COMPANY AND ADDRESS, ex.
John Smith
XYZ Inc.
1234 First Street
Suite 567
Anycity, Anystate  85245]

Dear [NAME, ex. John Smith],

I am deeply embarrassed for missing our meeting on [DATE, ex. June 10]; please accept my apologies.  As you understand, I was unable to attend because [STATE REASON, ex. my flight was delayed five hours due to unfavorable weather in San Francisco].  I was looking forward to discussing [STATE SUBJECT OR TOUT YOUR PRODUCT/SERVICE, ex. how our Magnaflux compressor can cut your manufacturing costs by up to 30%].

I would very much like to set up another meeting with you.  I am available on [LIST DATES AND TIMES YOU ARE AVAILABLE, ex. June 11 to 15, any time before 4:30 PM].  Please tell me when is best for you.  You can reach me at XXX-XXXX.

I am looking forward to hearing from you.

Sincerely,


[YOUR NAME, ex. Jill Jones]



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Apology Letter For Missing A Meeting Or An Appointment

November 14, 2015, 6:15 am
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BUSINESS APOLOGY EMAIL / LETTER FOR MISSING APPOINTMENT WITH CUSTOMER - COLLEAGUES ABLE TO ATTEND

[DATE, ex. Wednesday, June 11, 2016]

[NAME, COMPANY AND ADDRESS, ex.
John Smith
XYZ Inc.
1234 First Street
Suite 567
Anycity, Anystate  85245]

Dear [NAME, ex. John Smith],

I am deeply embarrassed for missing our meeting on [DATE, ex. June 10]; please accept my apologies.  As you understand, I was unable to attend because [STATE REASON, ex. my flight was delayed five hours due to unfavorable weather in San Francisco].  I am pleased, however, that my colleagues were able to present our proposal to you.  I have spoken with them, and rest assured that I am fully up-to-date as to the discussion and concerns raised.  As I understand, [STATE CONCLUSION OF MEETING AND ENUMERATE YOUR RESPONSIBILITIES IN LIGHT THEREOF, ex. you would like detailed schematics of our Magnaflux compressor.  Accordingly, allow me to arrange for my engineers to forward this to you immediately.]

[STATE WHEN YOU WILL NEXT GET IN TOUCH, ex. I will be getting in touch with you by the end of this week to discuss any other concerns you may have.  Also, I would also like to meet with you regarding the possible use of our Magnaflux compressor in your other manufacturing sites; how is June 20?]

Sincerely,


[YOUR NAME, ex. Jill Jones]



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Business Letter for Outstanding Payment

November 15, 2015, 2:07 am
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FORMAL EMAIL / LETTER FORMAT TO CUSTOMER FOR PAYMENT REMINDER AGAINST OUTSTANDING

[DATE, ex. Wednesday, June 11, 2016]


[NAME, COMPANY AND ADDRESS, ex.
John Smith
XYZ Inc.
1234 First Street
Suite 567
Anycity, Anystate  85245]

Dear [NAME, ex. John Smith],

Unfortunately, we have not received payment or heard from you regarding your unpaid account balance of $[AMOUNT], which was due on [DATE, ex, March 11, 2016].  As three months have past since the due date, we will be forced to take legal actions if we do not receive payment within the next five business days.

[NAME, ex. Mr. Smith], we sincerely hope that we may resolve this issue and avoid taking legal actions which may ultimately cost both of us an amount in frustration and time far greater than that which is involved here. 

Sincerely,


[YOUR NAME, ex. Jill Jones]



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Business Meeting Follow Up Thank You Letter

November 16, 2015, 5:14 am
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Sample Template Example of Business Meeting Follow Up Thank You Letter in Word / Doc / Pdf Free Download


OFFICIAL FOLLOW UP EMAIL / LETTER TO CLIENT / CUSTOMER AFTER MEETING WITH THANKS

[DATE, ex. Wednesday, June 11, 2016]


[NAME, COMPANY AND ADDRESS, ex.
John Smith
XYZ Inc.
1234 First Street
Suite 567
Anycity, Anystate  85245]

Dear [NAME, ex. John Smith],

It was a pleasure to meet with you on [DATE, ex. Monday].  I would like to thank you for the opportunity to [STATE WHAT YOU ACCOMPLISHED, ex. show you how the Magnaflux compressor can significantly reduce costs at your manufacturing plants].

[STATE WHAT YOU WILL NOW DO AND WHY, ex. As you requested, I will immediately forward to you a copy of the A35 compressor’s schematic.  I will also send you some literature, including testimonials from our customers, which I am certain will interest you.

[STATE WHEN AND HOW YOU WILL NEXT GET IN TOUCH, ex. I will call you at the end of this week to see whether you have any additional questions or concerns.]  In the meantime, feel free to contact me at XXX-XXXX at any time.

I am looking forward to speaking with you soon.

Sincerely,


[YOUR NAME, ex. Jill Jones]



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Final Letter Before Legal Action

November 17, 2015, 6:41 am
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BUSINESS FORMAL LETTER / EMAIL TO CUSTOMER FOR LATE PAYMENT AGAINST OVERDUE OUTSTANDING PAYMENT

[DATE, ex. Wednesday, June 11, 2016]


[NAME, COMPANY AND ADDRESS, ex.
John Smith
XYZ Inc.
1234 First Street
Suite 567
Anycity, Anystate  85245]

Dear [NAME, ex. John Smith],

As we have not received payment or heard from you within the past five business days, I have no alternative but to commence legal actions regarding your unpaid account in the amount of $[AMOUNT].  All future correspondence between us will be made through our lawyers’ office, [LAW OFFICE, ex. Johnson, McKinney & Howell, Barristers and Solicitors].

Sincerely,


[YOUR NAME, ex. Jill Jones]



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Final Overdue Payment Reminder Letter

November 19, 2015, 9:08 am
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OFFICIAL FINAL EMAIL / LETTER / NOTICE AGAINT LATE PAYMENT BEFORE LEGAL ACTION

[DATE, ex. Wednesday, June 11, 2016]


[NAME, COMPANY AND ADDRESS, ex.
John Smith
XYZ Inc.
1234 First Street
Suite 567
Anycity, Anystate  85245]

Dear [NAME, ex. John Smith],

As we have not received payment or heard from you within the past five business days, I have no alternative but to repossess the following items we sold to you on [DATE, ex. February 8, 2016]: [PRODUCT LIST, ex. one ElectroMag television and one Aqualite television stand].  This unfortunate measure is a result of $[AMOUNT] being unpaid for a period of over four months.

Our representatives will arrive at your [premises / home] on [DATE, ex. June 15, 2016] at [TIME, ex. 6:00 PM] to reclaim the items mentioned above.  Please contact us to arrange an alternative date and time if this is impossible.

If we do not hear from you and are unable to reclaim the items on that date, we will immediately initiate legal actions.  In such unfortunate case, all future correspondence will be made through our lawyers’ office, [LAW OFFICE, ex. Johnson, McKinney & Howell, Barristers and Solicitors].  We sincerely urge you to take actions to prevent a situation which will prove costly for both of us in terms of frustration and time.

Sincerely,


[YOUR NAME, ex. Jill Jones]



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Final Payment Reminder Letter Template

November 23, 2015, 6:40 am
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OFFICIAL DELAY PAYMENT FIANL REMINDER LETTER AGAINST OVERDUE OUTSTANDING

[DATE, ex. Wednesday, June 11, 2016]


[NAME, COMPANY AND ADDRESS, ex.
John Smith
XYZ Inc.
1234 First Street
Suite 567
Anycity, Anystate  85245]

Dear [NAME, ex. John Smith],

Unfortunately, we have not received payment or heard from you regarding your unpaid account balance of $[AMOUNT].  As three months have past since the due date, we are forced to take actions to repossess the products we sold to you on [DATE, ex. March 11, 1998], namely: [PRODUCT LIST, ex. one ElectroMag television and one Aqualite television stand].

If we do not receive payment or hear from you within the next five business days, we will contact you to arrange an appointment for repossession of the above item{s}.  We urge you to take every effort to avoid these proceedings as they will undoubtedly be mutually-disagreeable.

Sincerely,


[YOUR NAME, ex. Jill Jones]



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Appointment Cancellation Fee Wording

November 25, 2015, 5:09 am
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LETTER / NOTIFY CLIENT THAT HE/SHE MISSED APPOINTMENT: CANCELLATION FEE

[DATE, ex. Wednesday, June 11, 2016]


[NAME,AND ADDRESS, ex.
John Smith
1234 First Street
Suite 567
Anycity, Anystate  85245]

Dear [NAME, ex. John Smith],

You did not show up for your appointment on [DATE & TIME, ex. Wednesday, 2:30 PM].

Regretfully, we must charge a cancellation fee of [AMOUNT OF CANCELLATION FEE, ex. $15]. We enclose an invoice in this regard.

Kindly contact our office in order that we can reschedule the appointment.

Sincerely,


[YOUR NAME, ex. Jill Jones]




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Customer Meeting Follow Up Letter

November 26, 2015, 10:21 am
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REQUEST FOR MEETING WITH CUSTOMER: FOLLOWING DISCUSSION

[DATE, ex. Wednesday, June 11, 2016]


[NAME, COMPANY AND ADDRESS, ex.
John Smith
XYZ Inc.
1234 First Street
Suite 567
Anycity, Anystate  85245]

Dear [NAME, ex. John Smith],

It was a pleasure to speak with you the other day regarding [SITUATION OR MATTER, ex. how our Magnaflux compressor can reduce your manufacturing costs by up to 30%].  I believe that we can accomplish much if you, [NAME], [NAME] and [NAME] meet for approximately [EXPECTED DURATION OF MEETING, ex. one hour] sometime this week.  Our goal will be to [GOAL OF MEETING, ex. determine whether the Magnaflux compressor can interface with your existing manufacturing equipment].

I am available on [DATES AND TIMES YOU ARE AVAILABLE, ex. June 11 to 15, any time before 4:30 PM].  When is most convenient for you and the others?  Please contact me sometime tomorrow to confirm the date and time of our meeting.

I am looking forward to meeting with you soon.

Yours truly,


[YOUR NAME, ex. Jill Jones]




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Format Letter Format for Payment Reminder

November 27, 2015, 8:59 am
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BUSINESS LETTER / EMAIL TO CUSTOMER ASKING FOR PAYMENT AGAINST OVERDUE OUTSTANDING PAYMENT

[DATE, ex. Wednesday, June 11, 2016]


[NAME, COMPANY AND ADDRESS, ex.
John Smith
XYZ Inc.
1234 First Street
Suite 567
Anycity, Anystate  85245]

Dear [NAME, ex. John Smith],

We thank you for your business and hope to retain you as a valued customer.

Our records indicate that, as of [DATE, ex. June 11], we have not received payment for [STATE TYPE OF SERVICE, ex. accounting] services we rendered to you on [DATE, ex. May 11].  Please consult your records to verify that we have not made a mistake. If payment has already been sent, please disregard this note and accept our thanks.

Sincerely,


[YOUR NAME, ex. Jill Jones]




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Interest On Late Payment Letter

November 28, 2015, 10:15 am
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FORMAL DELAY PAYMENT REMINDER LETTER WITH INTEREST PENALTY

[DATE, ex. Wednesday, June 11, 2016]


[NAME, COMPANY AND ADDRESS, ex.
John Smith
XYZ Inc.
1234 First Street
Suite 567
Anycity, Anystate  85245]

Dear [NAME, ex. John Smith],

I am writing this letter to inform you that we have still not received your payment of $[AMOUNT], which was due on [DATE, ex. May 5, 1998].  Unfortunately, we are forced to impose a [X]% fee for late payment as per our credit policies.

To avoid additional charges, we encourage you to forward payment as soon as possible.  If this is not possible, please contact me so that we may discuss an alternative payment plan.

Sincerely,


[YOUR NAME, ex. Jill Jones]




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Late Payment Moderate Tone

November 30, 2015, 8:53 am
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OFFICIAL LETTER FOR OVERDUE OUSTANDING IN POLITE WORDS

[DATE, ex. Wednesday, June 11, 2016]

[NAME, COMPANY AND ADDRESS, ex.
John Smith
XYZ Inc.
1234 First Street
Suite 567
Anycity, Anystate  85245]

Dear [NAME, ex. John Smith],

Thank you for your recent order.

Our records indicate that, as of [DATE, ex. June 11], we have not received payment for your purchase of [LIST PRODUCT(S) PURCHASED, ex. a dining room table] on [DATE, ex. May 11].  Please consult your records to verify that we have not made a mistake.  If payment has already been sent, disregard this note and accept our thanks.

Sincerely,


[YOUR NAME, ex. Jill Jones]




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Letter to Customer Regarding Late Payment

December 1, 2015, 9:18 am
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VERY POLITE OFFCIAL LETTER / EMAIL TO REGULAR CUSTOMER FOR OVERDUE OUTSTANDING PAYMENT

[DATE, ex. Wednesday, June 11, 2016]


[NAME, COMPANY AND ADDRESS, ex.
John Smith
XYZ Inc.
1234 First Street
Suite 567
Anycity, Anystate  85245]

Dear [NAME, ex. John Smith],

t has been our pleasure to do business with you. Your history of prompt payment within the 30-day payment period has enabled us to continue to provide our [products / services] to you and others at reasonable and competitive prices. We wish to continue to service you on these mutually amicable terms.

A payment of $[AMOUNT] will protect your good credit rating and will enable us to update your account so that we may have the pleasure of future business with you. Please contact me if we can help you with any concerns you may have.

Sincerely,


[YOUR NAME, ex. Jill Jones]




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Meeting Confirmation Letter To Client

December 6, 2015, 1:14 am
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OFFICIAL EMAIL BY SECRETARY / SMS / TEXT MESSAGE / REQUEST LETTER TO CUSTOMER FOR CONFIRMATION OF BUSINESS MEETING

[DATE, ex. Wednesday, June 11, 2016]


[NAME, COMPANY AND ADDRESS, ex.
John Smith
XYZ Inc.
1234 First Street
Suite 567
Anycity, Anystate  85245]

Dear [NAME, ex. John Smith],

It was a pleasure to speak with you the other day.  I am looking forward to meeting with you on [DATE, ex. June 15] to discuss [SUBJECT, ex. whether outsourcing manufacturing capacity at your firm will be will be profitable].  To confirm, we will be meeting [LOCATION, ex. in your office, 5555 First Street, #123], at [TIME, ex. 3:00 PM].  Please contact me if I am mistaken.

Again, I thank you for your time and effort.  I am certain that our meeting will prove productive to our goals.

Sincerely,


[YOUR NAME, ex. Jill Jones]




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