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Job Transfer Letter Format

June 14, 2013, 9:30 pm
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Sample Template Example of Internal Temporary Job Transfer official Letter from employer to employee / to another company in word / .doc / pdf format

1st April’14

Mr. Ravi Kundu
GM – Purchase
Rocket Sales Ltd

Subject: Temporary Job transfer

Dear Ravi,

I am writing you this letter to inform you that you will be temporarily transferred to a new job location, which will give you a different responsibility. This is in line with our reorganization resulting from the need of a project.

As this is a temporary transfer, you would be joining us back at the completion of this project (or the date decided). The organization provides maximum opportunities to employees so that they utilize & enhance their talent at maximum. You will be now reporting to the ______ and this will be effective ___date__.

Everything remains the same as to compensation and benefits and we assure you that your respective managers will be with you in case you need some help on your new job.

Please see me at my office anytime today to discuss on some important matters.
I hope that you will continue to perform excellently in this new challenge. We will always be here to assist you. If you have concerns or any questions regarding this matter please contact me or any of the concerned managers. I am looking forward to seeing you working in that new department.

Best Regards,



Neetu Singh
President – HRD
Rocket Sales Ltd

Download above Job Transfer Letter Format
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Training Need Assessment Format

June 15, 2013, 9:30 pm
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Sample Template Example of Employee Training Need Assessment Form Process / Method / Steps with questionnaire & Analysis in Companies in word /  doc / Excel Sheet

Its a prime job responsibility of HR Department to identify the week areas of its employee skills & accordingly arrange training for them. Keeping this in mind I have created a Training Need Assessment Form which can be used for assessing the individual employees strength & Weakness.  you can download this one pager format from below link. Feel free to comment your queries.


Free Download Above Training Need Assessment Format
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Promotion Letter Sample

June 16, 2013, 9:30 pm
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Free Download Template Example Format of Appraisal Letter with Salary Increment to Staff / Employee from Boss / company employer in India in word / .doc / .pdf Format

RSL / HRD / 2013-14
July 12, 2013

Mr. Ravi Kundu
Junior Purchase Manager

Dear Ravi,

Last year went with a lot of growth and achievements at Company name including Highest saving on Account of Pallets Procurement, Highest Sales & Production. The future holds a lot of promise and we are happy to have you as part of our team.

We are happy with your Consistant performance and are equally pleased to share that you have been promoted to Assistant Purchase Manager with immediate effect.

Your new compensation structure is as follows:

Compensation Head
Compensation (In INR)
Existing
Increment
Total
Basic + D.A.
Conveyance Allowance
Medical Reimbursement
Food Allowance
Flexible Allowance
Gift
Retirement Benefit
Subtotal of Annual Salary
Employer contribution to EPF
Annual Total

The raise in your salary would be applicable from April 01, 2013.

Your next compensation review will come up in July 2014. We look forward to even greater contribution from you in the future.

Yours Sincerely,



NEETU SINGH
GM – HRD
ROCKET SALES LTD.


Download above Promotion Letter Format
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Summer Internship Certificate Format

June 17, 2013, 9:30 pm
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Sample Template Example of Summer Training / Intern project confirmation Certificate Letter Format for MBA / B Tech / Engineer from Company in word / .doc / .pdf in India 


                       CERTIFICATE                                              
                                                                                                              
                                                                                                                DATE:


This is to certify that Mr____________ studying (Education), in (College / University) has successfully completed the project work titled “____________” in our ___________ Department during the period _________ to________ under the guidance of Mr. (Guide name).



We wish Mr.____________ all the best in his future endeavors.



For _____________



(Signature)


 Download above Summer Internship Certificate Format
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Self Appraisal Format for Employees

June 18, 2013, 9:30 pm
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Sample Template Example of Self Appraisal form with questions & answer for company staff / school teachers in word / doc free download

Sample Employee Self-Appraisal Form

Employee: ________________                Date: ________________________
Company: ________________                Position Title: ________________
Review Period: ____________                   Office: ______________________
Department: ______________                  From/To: ____________________

A. Job descriptions and responsibilities: __________________________________________________________________________________________________________________________________

B. Specify ways that you feel you met or exceeded job requirements and any reasons why.
1. __________________________________________________________________________________________________________________________________
2. __________________________________________________________________________________________________________________________________
3. __________________________________________________________________________________________________________________________________

C. Specify the ways that you feel you did not meet job requirements and any reasons why.
1. __________________________________________________________________________________________________________________________________
2. __________________________________________________________________________________________________________________________________
3. __________________________________________________________________________________________________________________________________

D. In what specific areas would you like to improve your job performance?
1. __________________________________________________________________________________________________________________________________
2. __________________________________________________________________________________________________________________________________
3.
__________________________________________________________________________________________________________________________________

E. List the steps you would like to take to improve your preparation for future
opportunities.
1. __________________________________________________________________________________________________________________________________
2. __________________________________________________________________________________________________________________________________
3. __________________________________________________________________________________________________________________________________

F. What job-related goals would you like to accomplish in the next 6 (12) months?
1. __________________________________________________________________________________________________________________________________
2. __________________________________________________________________________________________________________________________________
3. __________________________________________________________________________________________________________________________________

G. List additional items you would like to discuss.
1. __________________________________________________________________________________________________________________________________
2. __________________________________________________________________________________________________________________________________
3. __________________________________________________________________________________________________________________________________


Employee’s Signature: ___________________          Date: _______________

Reviewer’s Signature: ___________________           Date: _______________

Reviewer’s Manager’s Signature: ____________          Date: _______________

Download above Self Appraisal Format in Word
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Probation Evaluation Form

June 19, 2013, 9:30 pm
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Free Download Sample Template Example of Employee Probation Period Confirmation / Company Process Completion Assessment Letter Format in word / .doc / .Pdf / .Excel Sheet in India

Every one of us has sometime started our career as Management Trainee & worked for some time under provision. Normally every company sets a probation period of 6 Months for its new employee but it may vary from 3 months to 1 year. If an employee leaves the company withing his probation period normally he is not required to serve any notice period & vice-versa if company terminates it employee within his probation period it is not liable to pay for any notice period.

Based on the performance of the new employee during his probation period he can be confirmed as a permanent employee of the company. Companies normally keeps the right to extend the probation period of its new employee.

In today's competitive market its a prime job of HR department to proper evaluation of probation period of its employee. Biased or incorrect probation period evaluation may leads to a higher employee dissatisfaction & results into higher employee attraction. 

Here you can get a professional employee probation period performance assessment sheet. You must download  this useful format in word from below.


Download Employee Probation Evaluation Format
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Leave Application Form Format

June 20, 2013, 9:30 pm
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Sample Template Example of Office / Company Leave Application Request Form Letter for illness / Brother Marriage / urgent work etc in word / .doc format in India 

Every Company must have a process for sanctioning of their employee leave through his of her HOD. The reason & duration of leave should be documented & approved by departmental head. 

The leave application form should contain the name of the substitute employee who will look after the jobs of employee who is requesting for leave.  The format should also contain the nature of leave ( PL / SL / CL) applied for & employee leave balance. 

Normally there is no restriction on number of PL (Paid Leave) which can be allowed to an employee within his PL leave Balance. SL ( Sick Leave ) should only be allowed if proper medical support has been submitted along with leave application. Normally in most of the companies a maximum 3 CL ( Casual Leave) can be allowed at once.

I have prepared a simple & useful Leave Application Form. You can download this format from below link. Please comment for any query.
  
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Rewards and Recognition Policy Format

June 21, 2013, 9:30 pm
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Sample Template Example of HR Best Practices Program Guide for Employee Awards & Recognition Rules with Quotes for Company Like Accenture, Infosys, TCS, Bharti Airtel, Tata Steel, HUL, Vodafone, Air India, BPO Company etc in India in word document / .doc / .ppt / .pdf 

Reward and Recognition Policy :-

The Company is committed to providing a work environment that promotes, recognises and rewards performance excellence. The purpose of this policy is to provide an open and transparent mechanism for rewarding and formally recognising performance excellence for all fixed-term and casual staff employed at the Company continuously for more than twelve months. 

The Company recognises that its future success continues to depend upon the capacity of our staff and is committed to supporting the Company’s Performance review process with a fair and equitable reward and recognition system. The Company aims to create a climate for performance excellence at every level for individual and team performance. The Company also recognises the need for supervisors and employees to discuss and negotiate possible reward mechanisms both when planning performance expectations and during the performance review as part of the process. 

This policy provides a guide for supervisors to objectively and fairly make decisions about appropriately rewarding performance excellence. The Policy also acknowledges that employee performance is often dependent on team efforts and the ability of an individual to operate effectively as part of a group and as a member of the wider Company community. 

This policy provides access to rewards where there is a consistent standard of performance in both meeting/exceeding performance objectives and across the areas of professional competence (i.e. Quality Service, Working Relationships, Professionalism and Leadership). 

Any costs associated with the Reward and Recognition policy are to be met from the Company operating budget. It is the responsibility of supervisors to ensure that recognition rewards are only awarded to those staff who clearly and consistently exceed expectations, have undertaken all work activities beyond the level required, exceeded Performance Objectives as agreed by management and shown strength in all areas of professional competence at their current level of classification.

When awarding recognition rewards the supervisor must consider the collective contributions of other employees who may have facilitated the achievement of an employee’s standard of performance. In recognising such contributions consideration should be given as to whether it is necessary to extend an award allocation to other employees in the work area.

The employee must be provided opportunity to respond and provide feedback to any recognition reward recommendation including an opportunity to decline recognition or to request recognition of the greater team.Staff who clearly and consistently exceed performance expectations can be rewarded through:

  • the provision of additional staff; 
  • provision of additional professional development funds for conferences, professional memberships and related travel costs;
  • nomination for organisation awards; 
  • presentation of in-house and other awards and/or letter of appreciation;
  • opportunity to participate in career development processes such as: 
  • Leadership development programs;
  • Accelerated Progression; or
  • Access to higher duties opportunities that enhance the employee’s career development.

The Company can provide a range of awards for the purpose of recognising outstanding contributions of staff in their specific roles. To be eligible for an award, a staff member must have attained an excellent or exceptional standard of performance. 

Should a staff member believe that the Reward and Recognition process has not been applied appropriately, they should refer to the Grievance Resolution Procedures.


_______________________________
Signed Chief Executive Officer


_______________________________
Signed
Witness
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Simple Offer Letter Format

June 22, 2013, 9:30 pm
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Free Download Sample Template Example of Executive Direct Job Offer Letter from Company  in India in word / .doc  format
Dt.  : 22-09-2014

To,

MR. RAVI  KUMAR SINGH
S/O RITESH SINGH
2338/3 RAJIV NAGAR  GURGAON
HARAYANA – 124 414

Sir,
Re. : Appointment as EXECUTIVE -PNL & ADMN

This has reference to your application dt. 22-09-2014 and the subsequent interview you had with us on 22-09-2014.

We are pleased to inform you that you have been selected for the position PERSONNEL OFFICERon the terms and conditions mutually discussed and agreed upon, which are given as per annexure to the copy of this letter. Your Total salary Rs 15000/ per month

You are requested to join your duties at the earliest but not later than 01-10-2014. Please report for duty on any day at 9.00 A.M.

Looking forward to your joining and a long and happy association with us and thanking you.

Yours faithfully

For ROCKET SALES LTD




PERSONNEL MANAGER

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Absent Without Leave Letter Sample

June 23, 2013, 9:30 pm
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Template Example of Warning Letter Format to Employee for absence without Information / Official Leave Application from work, with OPM / Punishment / Job Termination Notice as per HR Policy
Date: December 28, 2014
To
Mr. Anil Jain,
(Emp Code – )
Address

Subject: Absent from Duty
Mr. Anil Jain,

It has been noticed by the Management that you were absent from work from 25th December 2014 without any information and till today, neither you have joined nor informed to your supervisor even we are also unable to reach you through your contact numbers about rejoining of your duty.

Since the Company work is affected due to your continuous absent, therefore, Management instructed you to reply us to this letter latest by 15 days of receiving this letter, falling which we have to take serious action against you.

For Rocket Sales Ltd,



Neetu Singh
GM - HR

Download above Absent Without Leave Letter Format
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Sports Offer Letter

June 24, 2013, 9:30 pm
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Sample Template Example of offer letter for trainee in sports quota in India in word / .doc Format

Mr. ***** ************,                                                                                                                     14/05/2014
Kolavari Nagar,
Kandivali (West),
Mumbai.

LETTER OF OFFER

Dear Mr. *****,

Welcome to (company’s name in short say e.g. TATA STEEL) Family.

The management is pleased to offer you the following offer of employment on behalf of (company’s name in full e.g. TATA STEEL). The offer is based on your application form dated **/**/**** and the inspiring interview you had with us later on the same day.

You are designated as “Trainee” in the **** division of our organization based at Mumbai H.Q.

On joining, you will be eligible to play the Career Game in our organization.

Level 1:Training:
For efficient results, this level is to be played for 6 months, which is subject to extension depending on your performance. Along with other participants, you will play this game at Mumbai H.Q. You can quit playing by giving 24 hours notice to the gaming authorities. Similarly, unsatisfactory performance on your part authorizes the gaming authorities to disqualify you by giving similar notice.

Level 2:Probation:
This level can be played on successful completion of previous level. Again to maintain efficiency and consistency, this level extends to 6 months. Your bonus points and money will be as per gaming Annexure enclosed. On field gaming expenses will be reimbursed according to maximum limit specified by us in Annexure “***” attached.

Level 3:Confirmation.
This level can be played only on satisfactory performance and score earned by you in previous level.

Level 4:Achieving Work Objectives.
Progressive levels are based on the basis you perform level 4. Continuous and   timely efforts will be needed to achieve variant objectives you come across in Level 4.

To play the game, you are required to register yourself with us, by completing the following formalities with your ***/***:

  • P.F Nomination Form in 2 sets.
  • ESIC Declaration Form to be filled and submitted along with joint postcard size photographs with your family.
  • Xerox copy of PAN Card or PAN Application Form duly filled.

Completion of these formalities will allow processing of your appointment letter, which acts as an entry pass for the game.

We would expect you to join in the game as early as possible and confirm your acceptance of our gaming offer, but not later than 25th May, 2014 beyond which, you will be automatically be disqualified from the game, unless a new date is agreed to, by us in writing.

Please return the enclosed copy duly signed as a token of your acceptance and interest in the game and its rules as stated.

We trust that your knowledge, skills and experience will be among our most valuable asset. We assure you of our support for your professional development and growth which will be indicated by your Game Score.

Yours faithfully

For ROCKET SALES LTD





PERSONNEL MANAGER

Download Sports Offer Letter Format
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Provident Fund Application Letter

June 25, 2013, 9:30 pm
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Sample Template written Example of Advance Request Letter for withdrawal of Provident Fund (PF) by a Government School Teacher in India in word / .doc Format

To
The Chairman
DPSC Mumbai.
14/1 , Nariman point
Mumbai – 420 124

Through:-
The Sub – Inspector of Schools,
Sadar North Circle,
Mumbai

Sub:-  Final Payment

Sir,

With due respect, I beg to say that I, Neetu Singh, H.T. of Marathi Vidyalaya Branch, (Morning), am due to retire from my service w.e.f – 01.12.2013 (i.e. my last working day is 30.11.2014).

I have already applied for pension and gratuity in advance as per rules.

Now, I want to have the payment of Provident Fund accumulation as per rules.

Therefore, I request you to do needful in this regard so that I could get my final payment accumulation in time as per rules.

Thanking you,

Yours faithfully,



Neetu Singh
H.T.
Marathi Vidyalaya Branch (Morning)
Sadar North Circle

Download Above PF Application Format
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Your Payment is Overdue

June 26, 2013, 9:30 pm
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Sample Template Example of Invoice Overdue Letter with Legal Warning Notice / Demand for payment to customer against old outstanding in word / .doc format

RSL: SECT:14-15/
June 21, 2014
REGD. POST WITH A/D

M/s ABC Corporation
No.q92, North Car Street
Navi Mumbai – 420 123

Dear Sirs,
Sub: Outstanding Dues

On a review of our outstanding list of debtors it is seen that a sum of Rs.37,645/- (Rupees Thirty Seven Thousand Six Hundred Forty Five Only) against Invoice No.1234431 dated 19.03.12 is due and payable by you towards supply of Shakti HR Coils by us.

Inspite of repeated requests and reminders for payment of our outstanding dues, no steps for clearing the dues seem to have been taken from your end. We, therefore request you to please pay the outstanding dues at the earliest. In case you feel that any part of the outstanding is disputed, you can sit with our representatives to reconcile the accounts and thereafter the disputed outstandings can be amicably settled.


However you will appreciate that being a limited company we are accountable to our shareholders and other stakeholders for the undisputed amounts outstanding beyond the agreed terms against our supplies.

In such circumstances we will be reluctantly compelled to take recourse to legal steps for realising the outstanding dues much to the disliking of both the parties and which directly or indirectly affects badly the reputation and goodwill and credibility of the purchaser in the market and its business activities.

Looking forward to your reply and thanking you in anticipation

Yours faithfully,
For ROCKET SALES LTD.



NEETU SINGH

GM (ACCOUNTS)

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Overtime Template Excel

June 27, 2013, 9:30 pm
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Sample Example of Overtime Wages Allowance Calculation / Employee Work Hours Payroll Calculator Excel Timesheet spreadsheet as per company HR Rules & Policy in India with Formula 

Normally Companies don't pay overtime wages to its Management Staffs but for contract labors & employees working under shifts ( in manufacturing companies), company has to pay overtime wages. Companies overtime wages may vary from 1.5 -2.5 times of the normal allowance of the workers.

Specially in manufacturing companies its the prime responsibility of HR department to keep a close eye on worker in & out time for overtime calculation. Here I have prepared an excel sheet for keeping track on workers' overtime payment calculation. you can download this useful tool from below link. Feel free to comment your queries.



Free Download Overtime 2007 Excel Template
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Employee Identity Number ( EIN )

June 28, 2013, 9:30 pm
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How to create Employee ID No Lookup Format Sequence in India ( Numero Eleven Method )

Its a very interesting Article on Numero Eleven Method. Most of us are working professionals & have some Unique Employee Id No. Have you ever thought that how these numbers have arrived? Here you can get one of the most common method used by MNCs for defining their employee code.

The Numero Eleven Method for Employee ID

Numero Eleven Method is used in creating and maintaining Employee ID numbers in order to maintain the sequence in a unique way.

This method is derived from the fact that a 3 digit number when divided by number ‘11’ leaves a reminder which is less than eleven.

Each of the reminders from ‘0’ to ‘10’ is given a predetermined alphabet code that is frozen as a master template.  The Master Template is given below; This is an example and remember that the alphabet number should be such that it cannot be mistaken for any other alphabet. For example “O” can be mistaken for “Q”.

0   1   2   3   4   5   6   7   8   9   10
A   E   J    K   M   P   S   T    W  X    Z

For example: Serial number 101 if divided by 11 leaves a reminder of 2. Now as per the above template the Employee id would be 101-J.

In this method a number once allotted to an employee remains frozen even after he leaves the company.

Download Information on Numero Eleven Method
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Employee Confirmation Form Template

June 29, 2013, 9:30 pm
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Sample Example of New Employee Job Confirmation Rating Form Format in word / .doc Format Free Download

Normally Companies keeps its New Employees on some probation period before confirming them as permanent employees.  During this probation period the performance of the employee is evaluated & accordingly he is either confirmed or his probation period is extended. 

The probation period evaluation should be carefully done & supervisor should remember the line "Do not allow personal feelings to govern your rating" during evaluation. HR department should keep a close eye on this process. 

Here I have prepared an Employee Confirmation Form which can be very useful to all HR personals. You can download this format from below link. Please comment your queries.

                      
                         
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Telephonic Interview Assessment Sheet

June 30, 2013, 9:30 pm
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Free Download Sample Template Example of Tele Interview rating evaluation sheet in word / .doc format in India

TELE INTERVIEW SHEET
ROCKET SALES LTD.

Candidate Name         :

Position Applied         :

Location                      :

Total Years of Exp      :


Designation                 :

Current Employer       :


Family                         :



Plans                            :

Break in Career           :
Break in Studies          :
Willingness to Travel  :
Communication:          Flow of Thought:              Maturity:                    Energy Levels:                       
Confidence       :           Attitude:                             Job Awareness:
Team Player      :          Learning :       

Reason to Change       :

CCTC              :
ECTC              :

Break Up         :

Incentives        :

Referral           (a):

Referral           (b):

EAF Submitted
Recommended/Not Recommended
On Hold


Conducted by                                                                                                             On Date:


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Cover Letter For Promotion

July 1, 2013, 9:30 pm
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Sample Template Example of Job Promotion cum Increment Covering Letter Format to Employee / Staff from HR Department of a company in India in word / .doc free download

Letter of Promotion

Date: 18/04/2014

To,
     Name
    Address

                        It is our great pleasure to inform you that you have been promoted to the challenging and demanding position of _________ from the position of ______, effectively from _____ 2014. This promotion is in recognition of the fine work you have done for this firm. 

Your remuneration with effect from ______ 2014 will be Rs.__________ .
We are very confident that you will meet the new responsibilities which accompany the position of _________ with the same level of enthusiasm and enterprise which you have exhibited since you came to work with our firm.

We value all our employees, but we’re especially pleased to watch someone who rises to the challenges presented and grow with the company.
We extend our warm congratulations to you on this well deserved recognition and wish you continued success in your new position. 


Yours Sincerely,
For (Company Name ).

__________________
               Name
(HUMAN RESOURCES)

Download Above Promotion Cover Letter Format
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Joining Report Format for New Job

July 2, 2013, 9:30 pm
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How to write Sample Template Example of  New Employee / Teachers Joining Application Proforma Form Letter in India in word / .doc / pdf

When a new employee joins a company he has to submit his details with the company. These details include information like Previous employer details, PF Account No, PAN No, Permanent & Present address, family details etc. Here I have uploaded a simple joining report format in word . You may download it from below link. Feel free to comment your queries.

                                                                                  LOGO


JOINING REPORT


I, _______________________________ son / daughter of ___________________

joined duty on ________________________ as __________________________ in

_______________________ Department


My previous employment was with M/s _____________________________ as

______________________ My previous PF No. was_______________________



My present address is:                                                My Permanent address is:

_________________________                      ____________________________

_________________________                      ____________________________

_________________________                      ____________________________

_________________________                      ____________________________

My contact Telephone No. is

Resi:_____________________               Father Name:__________________

Mobile:__________________                  Mother Name:_________________

Date of Birth:_____________                    Pan NO:______________________



                                                                            Signature: _________________ 

Download New Job Joining Report Format
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Bank Guarantee Release Letter

July 3, 2013, 9:30 pm
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Sample Template Example of Request Letter Format for return Of Bank Guarantee after completion of Tender in India in word / .doc

RSL/ABC/2013-14/012
October 8, 2013

The Controller of Stores
ABC Factory
ABC Office Complex
12/1 Red Road
New Delhi 110 012

Dear Sirs,

We have given Bank Guarantee No.00123BG000123 for Rs.50,00,000/- and guarantee is covered from 30.06.13 to 26.12.13 for participating in your Tender No.1000000123 opened on 30.06.13.

As we have come to know that the said Tender has been cancelled by your good office, you are requested to release our Bank Guarantee submitted against the above mentioned tender and send the same to us immediately.

Thanking you,

Yours faithfully,
For ROCKET SALES LTD.



NEETU SINGH
GM – FINANCE 

Download Bank Guarantee Release Letter Format
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