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Credit Limit Exceeded Letter

September 26, 2015, 10:40 am
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Sample Template Example of Credit Limit Exceeded Letter in Word / Doc / Pdf Free Download


NOTIFY THROGH EMAIL TO CUSTOMER THAT CREDIT LIMIT HAS BEEN EXCEEDED

[DATE, ex. Wednesday, June 11, 2016]


[NAME, COMPANY AND ADDRESS, ex.
John Smith
XYZ Inc.
1234 First Street
Suite 567
Anycity, Anystate  85245]

Dear [NAME, ex. John Smith],

As you know, we are happy to accommodate you with credit terms to better facilitate doing business together.

Unfortunately, our records indicate that your $[CREDIT LIMIT] credit limit has been exceeded.  Since we know you to be a valued and conscientious customer, however, your purchase (P.O. #[PURCHASE ORDER]) was approved nonetheless.  I urge to you check your records to determine whether our records are incorrect.

If you determine that our records are correct, I request that you forward to us payment in the amount of $[DIFFERENCE], to bring your account up to date.  I apologize for any inconvenience this may have caused.

Sincerely,


[YOUR NAME, ex. Jill Jones]



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Customer Credit Approval Sample Letter

September 27, 2015, 1:07 am
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Sample Template Example of Customer Credit Approval Sample Letter in Word / Doc / Pdf Free Download


NEW CUSTOMER CREDIT APPROVAL EMAIL

[DATE, ex. Wednesday, June 11, 2016]


[NAME, COMPANY AND ADDRESS, ex.
John Smith
XYZ Inc.
1234 First Street
Suite 567
Anycity, Anystate  85245]

Dear [NAME, ex. John Smith],

We are happy to inform you that your credit application has been approved.  We hope that you will enjoy the benefits of a [STATE TERMS $10,000 maximum 2/10 net 30] account, and we are certain that these terms will better facilitate doing business together.

Enclosed, please find a copy of our credit terms.  This document explains in detail how your account will be billed each month.

Feel free to contact me at XXX-XXXX should you have any concerns or questions.

Sincerely,


[YOUR NAME, ex. Jill Jones]



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Formal Apology Letter for Misconduct

September 28, 2015, 6:52 am
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Sample Template Example of Formal Apology Letter for Misconduct in Word / Doc / Pdf Free Download


RESPONDING EMAIL TO UNJUSTIFIED CUSTOMER / CLIENT COMPLAINT: UNFAIRLY TREATED

[DATE, ex. Wednesday, June 11, 2016]


[NAME, COMPANY AND ADDRESS, ex.
John Smith
XYZ Inc.
1234 First Street
Suite 567
Anycity, Anystate  85245]

Dear [NAME, ex. John Smith],

I am deeply distressed that you are unpleased with the manner in which [STATE NATURE OF COMPLAINT, ex. our collections department handled your account].  I want you to know that I also feel this matter has been poorly handled.  You have been inconvenienced and frustrated by a representative of our company, and that should not have happened.

[NAME, ex. Mr. Smith], please allow me to handle this matter for you.  [STATE WHAT YOU WILL DO, ex. I will cancel all late fees charged to your account at once and release your new order immediately after your payment is processed.]  In the meantime, [NAME, ex. Mr. Smith], feel free to contact me at XXX-XXXX if there are any other issues you wish me to address.

Sincerely,


[YOUR NAME, ex. Jill Jones]



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Bill Request Letter Format

September 30, 2015, 9:01 am
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Sample Template Example of Bill Request Letter Format in Word / Doc / Pdf Free Download


OFFICIAL REQUEST LETTER TO HOTEL FOR FORWARDING GUEST’S BILLS

[DATE, ex. Wednesday, June 11, 2016]


[NAME, COMPANY AND ADDRESS, ex.
John Smith
1234 First Street
Suite 567
Anycity, Anystate  85245]

Dear [NAME, ex. John Smith],

We have a request to ask of you.

As a guest of our firm, [NAME, ex. Joe Johnson] will be staying at your establishment [DURATION, during the weekend of June 13 to 15].  We kindly request that you forward all charges for his stay to us at:

[ADDRESS, ex.
Attention: Bill Williams
PowerAccount Industries
Accounting Department
4312 Third Street
Anycity, Anystate  85245]

We have authorized a credit limit of $[AMOUNT] for such charges.  If the charges exceed this amount, please call me at XXX-XXXX for pre-approval of any additional charges.

Allow me to thank you for your special attention in this matter.  I am certain [NAME, ex. Mr. Johnson]’s stay at your establishment will be a pleasant and enjoyable one.

Feel free to call me if I can be of any assistance.

Sincerely,



[YOUR NAME, ex. Jill Jones]


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Business Invitation Decline Letter

October 1, 2015, 4:24 am
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Sample Template Example of Business Invitation Decline Letter in Word / Doc / Pdf Free Download


FORMAT BUSINESS INVITATION REJECTION / REFUSAL EMAIL FORMAT WITH WORDING

[DATE, ex. Wednesday, June 11, 2016]


[NAME, COMPANY AND ADDRESS, ex.
John Smith
XYZ Inc.
1234 First Street
Suite 567
Anycity, Anystate  85245]

Dear [NAME, ex. John Smith],

It is an honor to be invited to [INVITATION, ex. attend a tour of your new premises].  Indeed, I would love to come.  However, [REASON FOR REFUSAL, ex. I am attending a compressor technology conference in New York on the 14th.]  I am sorry, therefore, that I cannot attend.

[STATE WHEN YOU NEXT EXPECT TO SEE THE RECIPIENT, ex. I look forward, nonetheless, to our lunch meeting on the 17th.]

Best regards,


[YOUR NAME, ex. Jill Jones]



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Credit Card Transaction Declined Letter

October 2, 2015, 2:34 am
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Sample Template Example of Credit Card Transaction Declined Letter in Word / Doc / Pdf Free Download


CANNOT PROCESS ORDER: YOUR CREDIT CARD PAYMENT TRANSACTION WAS DECLINED

[DATE, ex. Wednesday, June 11, 2016]


[NAME, COMPANY AND ADDRESS, ex.
John Smith
XYZ Inc.
1234 First Street
Suite 567
Anycity, Anystate  85245]

Dear [NAME, ex. John Smith],

Thank you for your order of [DATE, ex. June 10] for [LIST PRODUCT(S), ex. two PowerAccount software packages].

Unfortunately, we are unable to process your order because the transaction on your credit card was declined.  [LIST OTHER ACCEPTED FORMS OF PAYMENT, ex. In addition to credit cards, we do accept cash, checks or money orders.]  Please contact me at XXX-XXXX to arrange for payment, and I will process your order immediately.

Sincerely,


[YOUR NAME, ex. Jill Jones]



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Credit Limit Refusal Letter

October 3, 2015, 6:36 am
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Sample Template Example of Credit Limit Refusal Letter in Word / Doc / Pdf Free Download


EMAIL FOR REFUSAL OF REQUEST TO INCREASE CREDIT LIMIT

[DATE, ex. Wednesday, June 11, 2016]


[NAME, COMPANY AND ADDRESS, ex.
John Smith
XYZ Inc.
1234 First Street
Suite 567
Anycity, Anystate  85245]

Dear [NAME, ex. John Smith],

As you know, we appreciate your business and hope you will continue to look to us for all your future [NEED, ex. plumbing] needs. Thank you for your application to extend your credit limit.

Unfortunately, due to the tight nature of the cash flows of our business, we are unable to offer credit to many customers.  Keeping our accounts tight enables us maintain competitive prices.  Although we are unable to extend your credit limit at this moment, we are certain that, as we do more business together on favorable terms, we will be able to increase your limit in the future.

{Since you are a busy person, I will automatically review your account in [X] months and gladly extend your credit limit when we are able to do so.}

Sincerely,


[YOUR NAME, ex. Jill Jones]



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Credit Refusal Letter Sample

October 3, 2015, 11:13 pm
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Sample Template Example of Credit Refusal Letter Sample in Word / Doc / Pdf Free Download


CLIENT / CUSTOMER CREDIT REFUSAL: REQUIRE ADDITIONAL REFERENCES

[DATE, ex. Wednesday, June 11, 2016]


[NAME, COMPANY AND ADDRESS, ex.
John Smith
XYZ Inc.
1234 First Street
Suite 567
Anycity, Anystate  85245]

Dear [NAME, ex. John Smith],

We thank you for your credit application and your interest in our [products/services].  We look forward to doing business with you.

As you understand, to maintain reasonable and competitive prices, we are unable to approve many credit applications.  Although we cannot offer you credit terms at this moment, we may be able to approve your application if you provide us with [X] additional references.  {OFFER INCENTIVE, ex. Meanwhile, may I extend to you a discount of [Y]% for cash orders?}

I will immediately review your account when you provide additional references and gladly offer you credit when we establish a favorable history of doing business together.

It will be a pleasure to do business with you.

Sincerely,


[YOUR NAME, ex. Jill Jones]



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Credit Rejection Letter Sample

October 5, 2015, 12:03 pm
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Sample Template Example of Credit Rejection Letter Sample in Word / Doc / Pdf Free Download


BANK / COMPANY RESPONSE EMAIL TO REQUEST ABOUT CREDIT REFUSAL FROM CUSTOMER WITH REASONS

[DATE, ex. Wednesday, June 11, 2016]


[NAME, COMPANY AND ADDRESS, ex.
John Smith
XYZ Inc.
1234 First Street
Suite 567
Anycity, Anystate  85245]

Dear [NAME, ex. John Smith],

We thank you for your interest in our [products/services] and regret that we were unable to extend credit to you at the moment.  In response to your letter of [DATE, ex. June 10], I have investigated your credit application.  Our records indicate that your application was not approved due to the following reasons:

[LIST REASONS, ex.
o your bank account balances were insufficient for the credit limit requested
o your bank accounts at XYZ Bank have not been active for a sufficient time to form a reliable credit history]

{MENTION WHETHER ADDITIONAL REFERENCES MAY RESULT IN APPROVAL, ex. Although we cannot offer you credit terms at this moment, we may be able to approve your application if you provide us with [X] additional references.}  {OFFER AN INCENTIVE TO PURCHASE, ex. Meanwhile, may I extend to you a discount of [Y]% for cash orders?}  I give you my personal guarantee that you will be pleased with our [products/services].

Sincerely,


[YOUR NAME, ex. Jill Jones]



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Customer Credit Refusal Letter

October 6, 2015, 9:44 am
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Sample Template Example of Customer Credit Refusal Letter in Word / Doc / Pdf Free Download


CLIENT CREDIT REQUEST DECLINE EMAIL WITH REASONS

[DATE, ex. Wednesday, June 11, 2016]


[NAME, COMPANY AND ADDRESS, ex.
John Smith
XYZ Inc.
1234 First Street
Suite 567
Anycity, Anystate  85245]

Dear [NAME, ex. John Smith],

We thank you for your credit application and your interest in our [products/services].  We look forward to doing business with you.

As you understand, to maintain reasonable and competitive prices, we are unable to approve many credit applications.  Although we cannot offer you credit terms at this moment, we are certain that, as we do business together and a favorable history is established, we will be able to accept credit orders from you in the future.  {OFFER INCENTIVE, ex. Meanwhile, may I extend to you a discount of [X]% for cash orders?}

{Since you are a busy person, I will automatically review your account in [X] months and gladly offer you credit when we are able to do so.}

It will be a pleasure to do business with you.

Sincerely,


[YOUR NAME, ex. Jill Jones]



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Declining Dinner Invitation Sample Letter

October 7, 2015, 9:19 am
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Sample Template Example of Declining Dinner Invitation Sample Letter in Word / Doc / Pdf Free Download


DECLINE LUNCH / DINNER INVITATION TO CUSTOMER / FRINED / VENDOR ETC.

[DATE, ex. Wednesday, June 11, 2016]


[NAME, COMPANY AND ADDRESS, ex.
John Smith
1234 First Street
Suite 567
Anycity, Anystate  85245]

Dear [NAME, ex. John Smith],

It was really nice of you to invite [us / me] to dinner on [DATE, ex. Friday].  I appreciate your hospitality.  That is why I regret that [I / we] have previously made plans for that date.  {Perhaps we can rearrange for sometime [TIME WINDOW, ex. next week]}.

Thanks again for the invitation.  [I / we] look forward to seeing you soon.

Best regards,


[YOUR NAME, ex. Jill Jones]



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Final Demand Letter Before Legal Action

October 8, 2015, 9:02 am
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FINAL DEMAND FOR PAYMENT BEFORE REFERRING MATTER TO ATTORNEY

[DATE, ex. Wednesday, June 11, 2016]


[NAME, COMPANY AND ADDRESS, ex.
John Smith
XYZ Inc.
1234 First Street
Suite 567
Anycity, Anystate  85245]

Dear [NAME, ex. John Smith],

You are currently indebted to us in the amount of $[AMOUNT] for [BRIEF DESCRIPTION OF PRODUCTS OR SERVICES, ex. Accounting Services], which amount is overdue and remains unpaid despite repeated requests for payment by us.  Copies of the relevant invoice(s) are enclosed.

Unless payment of the above amount is received by us in full within ten (10) days of the date of this letter, we will instruct our attorney to institute legal proceedings against you to recover the above amount, together with interest and legal expenses.

Kindly govern yourself accordingly.

Sincerely,


[YOUR NAME, ex. Jill Jones]



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Left Employee Formal Intimation Letter

October 9, 2015, 7:14 am
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EMAIL SUGGESTING THAT EMPLOYEE IS NO LONGER WITH US

[DATE, ex. Wednesday, June 11, 2016]


[NAME, COMPANY AND ADDRESS, ex.
John Smith
1234 First Street
Suite 567
Anycity, Anystate  85245]

Dear [NAME, ex. John Smith],

We are in receipt of your letter of [DATE, ex. June 10] addressed to [NAME, ex. Bill Williams].  We regret to inform you that [he / she] is no longer with our firm.  {STATE WHERE EX-EMPLOYEE CAN BE REACHED, IF KNOWN, ex. He may now be reached at XYC Co.:

Bill Williams
XYC Co.
43211 Second Street
Toronto, Ontario
L3T 7N2]

We regret any inconvenience this may have caused you.

Sincerely,


[YOUR NAME, ex. Jill Jones]



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Legal Notice For Cheque Dishonour Format

October 10, 2015, 7:04 am
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Sample Template Example of Legal Notice For Cheque Dishonour Format in Word / Doc / Pdf Free Download


BANK / COMPANY’S LEGAL NOTICE LETTER TO CUSTOMER / CLICENT/ ENDORSER FOR CHEQUE BOUNCE / CHEQUE RETURN : PAYMENT DEMANDED

[DATE, ex. Wednesday, June 11, 2016]


[NAME, COMPANY AND ADDRESS, ex.
John Smith
XYZ Inc.
1234 First Street
Suite 567
Anycity, Anystate  85245]

Dear [NAME, ex. John Smith],

Regretfully, unfortunate circumstances have caused us to write this letter to you.

We are the holder of a [check / note] to which you are an endorser; a copy of this [check / note] is enclosed.  Since payment on this [check / note] is in default, we must demand that you, as endorser thereto, fully pay the outstanding debt due in the amount of $[AMOUNT].


Sincerely,


[YOUR NAME, ex. Jill Jones]



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Notice To Defaulter In Payment

October 11, 2015, 1:37 am
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BANCK / CORPORATE / COMAPNY LEGAL NOTICE LETTER TO DEFAULTER: COLLATERAL DEMANDED

[DATE, ex. Wednesday, June 11, 2016]


[NAME, COMPANY AND ADDRESS, ex.
John Smith
XYZ Inc.
1234 First Street
Suite 567
Anycity, Anystate  85245]

Dear [NAME, ex. John Smith],

Regretfully, unfortunate circumstances have caused us to write this letter to you.

We are writing to inform you that you are in default under our security agreement of [DATE, ex. January 5, 2016] for the following reason{s}:

[LIST REASON(S), ex.
Failure to pay second installment of $12,000 per clause 4(b)]

As provided in our security agreement, we hereby request and demand that you surrender possession of the collateral listed therein to us immediately.

Sincerely,


[YOUR NAME, ex. Jill Jones]



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Notice To Guarantor Demanding Payment

October 12, 2015, 2:46 am
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LEGAL NOTICE TO GUARANTOR FROM BANK / COMPANY AGAINST PAYMENT DEFAULT : PAYMENT DEMANDED

[DATE, ex. Wednesday, June 11, 2016]


[NAME, COMPANY AND ADDRESS, ex.
John Smith
XYZ Inc.
1234 First Street
Suite 567
Anycity, Anystate  85245]

Dear [NAME, ex. John Smith],

Regretfully, unfortunate circumstances have caused us to write this letter to you.

We are the holder of your guaranty of [NAME, ex. Joe Johnson]’s debt to us in the amount of $[AMOUNT]. Enclosed, please find a copy of your guaranty.  Since payment on said debt is in default, we must demand that you, as guarantor of said debt, fully pay the outstanding debt due in the amount of $[AMOUNT].

Sincerely,


[YOUR NAME, ex. Jill Jones]



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Business Party Invitation Letter Format

October 17, 2015, 11:32 am
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Sample Template Example of Business Party Invitation Letter Format in Word / Doc / Pdf Free Download


INVITATION EMAI / WORDING TO CLIENT / CUSTOMER / SUPPLIER TO ATTEND COMPANY FORMAL PARTY / CELIBRATION

[DATE, ex. Wednesday, June 11, 2016]


[NAME, COMPANY AND ADDRESS, ex.
John Smith
XYZ Inc.
1234 First Street
Suite 567
Anycity, Anystate  85245]

Dear [NAME, ex. John Smith],

Our office is having a party on [DATE, ex. next Wednesday] to celebrate [STATE OCCASION, our fifth anniversary of doing business].  I would very much like for you {and your wife} to attend; it would be our pleasure to have you.

[STATE TIME, LOCATION AND OTHER RELEVANT INFORMATION, ex. The party will be held at the French Inn, located at the north-west corner of First and Second streets.  Refreshments will be served at 6:00 PM and dinner will be at 8:00.]

I hope you will be able to attend.  [MENTION REQUESTED NATURE OF RESPONSE, ex. Please relay your reply to me at your earliest convenience.]

Best regards,


 [YOUR NAME, ex. Jill Jones]



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Invitation Letter for Grand Opening of Business

October 18, 2015, 2:33 am
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Sample Template Example of Invitation Letter for Grand Opening of Business in Word / Doc / Pdf Free Download


INVITATION LETTER FOR GRAND OPENING OF NEW OFFICE / BUSINESS / RESTURENT ETC.

[DATE, ex. Wednesday, June 11, 2016]


[NAME, COMPANY AND ADDRESS, ex.
John Smith
XYZ Inc.
1234 First Street
Suite 567
Anycity, Anystate  85245]

Dear [NAME, ex. John Smith],

Allow me the pleasure of inviting you to the grand opening of [GRAD OPENING, ex. our new Tempe office].  [DESCRIBE SUBJECT OF GRAND OPENING, ex. These new premises will be the offices from which we will serve you in the future.] 

[OUTLINE PROGRAM, Refreshments will be served at 2:00 PM, following a short speech from our new CEO, John Williams.]  The event will be held at [LOCATION, ex. 12453 Second Street, on the north-west corner of Second and Third].

[MENTION REQUESTED NATURE OF RESPONSE, ex. Please tell me whether you are able to come by calling me at XXX-XXXX.]  I hope to see you there.

Best regards,


[YOUR NAME, ex. Jill Jones]



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Invoice Covering Letter Sample

October 19, 2015, 9:52 am
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REQUESTED INVOICE ENCLOSED

[DATE, ex. Wednesday, June 11, 2016]


[NAME, COMPANY AND ADDRESS, ex.
John Smith
XYZ Inc.
1234 First Street
Suite 567
Anycity, Anystate  85245]

Dear [NAME, ex. John Smith],

As per your request, I have enclosed a copy of our invoice #[INVOICE NUMBER].  {ENUMERATE OTHER ENCLOSURES, IF ANY, ex. I have taken the liberty of including copies of the purchase order and shipment acknowledgement slip.}  Please call me at XXX-XXXX if there is anything else I can do for you.

Sincerely,


[YOUR NAME, ex. Jill Jones]



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Sample Invitation Letter for Business Lunch Meeting

October 21, 2015, 12:53 am
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INVITATION EMAIL TO CUSTOMER / CLIENT / BUSINESS PARTNER FOR LUNCH MEETING

[DATE, ex. Wednesday, June 11, 2016]

[NAME, COMPANY AND ADDRESS, ex.
John Smith
XYZ Inc.
1234 First Street
Suite 567
Anycity, Anystate  85245]

Dear [NAME, ex. John Smith],

Allow me the pleasure of inviting you to lunch at [ESTABLISHMENT, ex. Enchante] [DATE, ex. next Wednesday.  [STATE WHAT YOU PLAN TO DISCUSS AND HOW IT MAY BENEFIT THE RECIPIENT, ex. I believe it will be a wonderful opportunity for me to learn more about your firm’s manufacturing process and to discuss how our Magnaflux compressor can reduce your operating costs.]

[STATE REQUESTED NATURE OF RESPONSE, ex. Please tell me whether you are able to come by calling me at XXX-XXXX.]

Best regards,


[YOUR NAME, ex. Jill Jones]



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